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    Administrative Associate - New York, United States - New Wave People

    New Wave People
    New Wave People New York, United States

    4 weeks ago

    Default job background
    Description

    NY, NY

    Long Term Project

    100% on site.

    SCOPE OF WORK

    • Project Description: Under the supervision, assist the Senior Director, Project Chief Executive
    • Officer ("PCEO")
    • Professional/Technical Title: Principal Administrative Associate (PAA) II
    • Duration of Service Required: 2,080 hours.
    • Normal Work Week: Monday- Friday
    • No. of' Hours Per Week: 40 Hours
    • Hours of Work: 8:00 AM – 4:30 PM (8 hours + 1⁄2 hour unpaid lunch)
    • Administrative functions - 100%. Office location - 100%
    • Right-of-Way work is not required.
    • Work Location: Various field offices, New York, NY 10004
    • Annual Salary commensurate with experience and education requirements
    • Reports To: Senior Director, PCEO.
    • Qualifications Requirements:

    • A baccalaureate degree from an accredited college and three years of satisfactory full- time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.

    • An associate degree or 60 semester credits from an accredited college and minimum of four years of satisfactory full-time or a four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and five years of satisfactory full-time.
    • 11. Experience Requirements:
    • Minimum of three years of experience in administrative functions.
    • 12. Licensing & Certification Requirements: None
    • 13. Special Skills/Training Requirements:
    • Strong written, verbal, and interpersonal communication skills.
    • Knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.
    • 14. Description of Work:
    • Answer incoming phone calls. Connect to appropriate person or take messages.
    • Prepare memos, reports, and other contract documents as requested by the manager.
    • Organize and maintain folders and files.


    • Schedule meetings using MS Outlook and/or Teams.

    • Interact with various Design/Construction Managers, field office staff and operating divisions

    and departments.

    • Update Project Status Reports on a monthly basis.

    • Attend progress reports meetings on related projects.

    • Pickup, deliver, and distribute timesheets, contract documents and files.

    • Perform various duties as required by the Senior Director, PCEO.

    New Wave People is an Equal Opportunity Employer (EEO).

    #ENGIND123

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