Court Clerk III - Arizona City, United States - Yavapai County, AZ

Yavapai County, AZ Arizona City, United States

3 weeks ago

Description

Salary: $ $25.44 Hourly

Location : Countywide, AZ

Job Type: Full Time - Non Exempt

Job Number:

Department: Clerk of Superior Court

Opening Date: 02/21/2024

Closing Date: Continuous

Role

Looking for candidate to provide coverage in all clerk positions.

Under minimal supervision, performs as lead clerk with complex work of considerable difficulty in case processing and legal clerical duties.

Major Duties, Responsibilities

Responds to complex inquiries from subordinates, Judges, attorneys, and the public; prepares correspondence and legal documents.
Coordinates and confers with administrative, managerial, and judicial staff; assists and makes recommendations on policies and procedures; assists in creating and updating written procedures; coordinates and assures department compliance with statutes and rules.
Oversees functions to a specific unit; with supervisor, assigns daily work and directs flow to ensure completion of assignments.
Maintains legal files and indices; enters and maintains data in automated court case management system; receipts documents; prepares and processes formal orders; answers telephones; maintains, monitors, and reviews disposition of case files.
Trains new clerks in specific modules or processes.
Performs other job-related duties as assigned.

Minimum Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of four (4) years of progressively responsible clerical and/or administrative experience.

Additional Requirements:
Must possess a valid Arizona drivers license without restrictions.
Paralegal Certification preferred.

Other Skills

Required Knowledge, Skills, and Abilities:

Knowledge of:

Court system rules and regulations governing the departments.
Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.
Business English, spelling, grammar, punctuation, and composition.
Clerical office practices and procedures.
Current Microsoft Office software.
Filing and recordkeeping.

Skill in:

Customer service
Time management.
Communicating effectively and professionally, both verbally and in writing, including in a face-to-face setting by telephone and/or any form of written communication with public and employees.
Establishing and maintaining effective working relationships with employees, other agencies, and the public.
Organization and adherence to detail.

Ability to:

Handle high volume of assignments including responsibility for training new clerks.
Understand applicability of confidentiality to court records and maintain such confidentiality as required by court rules or statutes.
Complete detailed work accurately and in compliance with department standards.
Adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.
Type at the minimum speed of fifty (50) WPM.
Work under pressure in a dynamic environment with changing demands and priorities.
Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Keep management informed of key operating issues affecting the department.
Remain current in knowledge required to perform assigned duties.
Handle confidential matters and maintain discretion always.
Work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No

EMPLOYEE BENEFITS

Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:

• 10 Holidays Per Year

• Annual Leave

• Employee Assistance Program (EAP)

• Health Care Insurance - Medical, Dental, Vision

• Life Insurance

• Long-Term & Short-Term Disability

• Retirement Plans

• Sick Leave

• Tuition Reimbursement Program

ELECTIVE COVERAGE

• 457 Deferred Compensation Program

• Dependent Health Care Insurance - Medical, Dental, Vision

• Flexible Spending Account (FSA)

• Health Savings Account (HSA)

• Short-Term Disability

• Supplemental Life (for employees & dependents)

PLEASE NOTE

• Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.

• Part-Time employees have limited benefits available.

• Temporary and Seasonal employees are not eligible to accrue Annual Leave.

01

Do you have a high school diploma or equivalent?

02

Do you have a minimum of four (4) years of progressively responsible clerical and/or administrative experience?

03

Do you have a Paralegal Certification?

Required Question

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