Operations Coordinator - Philadelphia, United States - The Center for Black Educator Development

The Center for Black Educator Development

Verified Company

Philadelphia, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Title:
Operations Coordinator

Location:
Hybrid (must be based in Philadelphia)

Reports to:
Director of Operations

Salary Range:
$50,000 - $60,000

About CBED

About the Position

The Operations Coordinator is responsible for a broad range of administrative and operational duties that support the day-to-day functioning of the Operations Department.

Reporting to the Director of Operations, this role will support the execution of back-office functions in the areas of human resources, data management, and provide general Central Office support.

The Operations Coordinator will collaborate cross-departmentally within the organization and demonstrate a solid background in project management, process improvement and design, change management, and stakeholder engagement.

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Responsibilities include:
_**- Assist the Director of Operations with the development and implementation of policies and processes to ensure organizational adherence to federal, state, and local employment laws, as well as industry-specific compliance requirements

Assist the Director of Operations by coordinating job postings and supporting employee lifecycle process activities such as onboarding and offboarding
Manage employee HRIS data for all employees —including status changes and terminations, satisfying audit controls, and obtaining necessary documentation
Provide general administrative support, including file maintenance; calendar management; preparing materials for meetings; ordering office supplies; mail collection and distribution, and storage unit maintenance.
Support with the procurement process to book travel/lodging, process professional development requests, and order supplies.
Oversee IT support vendor to ensure maintenance of device management and setup, asset inventory, software management (Zoom, Outlook, Slack, Google Drive), technology equipment purchasing, and helpdesk support.
Collects and compiles data, and other materials for reports, presentations, budgets, correspondence, board reports, etc.; collates and assembles reports and documents as required.
Conducts necessary research and provides administrative support for special projects, prepares data, and provides followup.
Serve as the first pointofcontact for basic operations department inquiries that support positive internal and external relationships and promote a high level of employee morale and motivation
Perform other duties as assigned

Background and experience expectations:

High school diploma or equivalent with at least five (5) years of administrative experience in a nonprofit environment; or Bachelor's degree with at least two (2) years of administrative experience in a nonprofit environment
Strong computer skills including experience working in database software, an affinity for learning new platforms, and proficiency with Microsoft Office and Google Drive required
Exceptional attention to detail and organization skills required
Strong customer service and communication skills (both written and verbal) required
Ability to maintain confidentiality with sensitive information
Solid analytical and problemsolving skills with a proven track record required

Other work requirements:

Must have access to a dedicated workspace, phone, and internet access
Must be able to lift materials of up to 35lbs
Must reside within a 50mile radius of Center City, Philadelphia, and have reliable transportation to travel to and from USPS PO Box, Virtual Mailbox site, and storage unit biweekly or as needed
May require two or three inperson meetings annually

What We Offer
We promote professional growth and development by providing access to: