- Process invoices for payment and research and resolve billing issues or concerns.
- Use designated software to input and retrieve information related to repairs and warranty work.
- Complete or support administrative activities including monthly payroll, personnel actions and data entry.
- Create, prepare and receive forms, documents and letters containing confidential information.
- Develop and maintain filing systems for invoices and inventory.
- Process expense reports and travel advances.
- Collaborate with other departments on the recruitment process and assist with onboarding new employees.
- Schedule employee and team meetings.
- Provide customer service over the telephone.
- Work in a standard office environment, with some daily exposure to the shop environment.
- Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. about working at the Oregon Department of Transportation and the we offer.
- Competitive benefits packages which can be estimated using our .
- Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non- participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review the page for more details.
- opportunity
- Experience with repetitive data entry requiring a high level of accuracy.
- Proficiency in Microsoft Office programs (Outlook, Word and Excel).
- Excellent customer service skills including the ability to resolve conflict.
- Strong organizational skills and time management skills.
- Excellent verbal and written communication skills.
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Office Specialist - Salem, United States - State of Oregon
Description
Job Description:
Office Specialist 2 – Office Specialist
Oregon Department of Transportation
Delivery & Operations Division – Maintenance & Operations Branch
Fleet Services Section
The role:
Join our team as an office specialist where you will perform a wide variety of clerical support functions for the Regional Fleet Repair Facility, field technicians and Fleet Parts Rooms including processing of vendor payments, receptionist duties, word processing, data entry and more. Your work will ensure the efficiency of our services that keep Oregon travelers safe Apply today
We encourage people from all backgrounds to apply for our positions. We hope you'll join us on our path to increasing diversity, equity, inclusion and belonging through .
Before applying, visit our to learn more about our process. If you are a current State of Oregon employee, you must apply through your
A day in the life:
What's in it for you:
Minimum qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
What we'd like to see:
If you have these attributes, let us know in your application materials It's how we will choose whom to move forward You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with to help us decide who will move forward.
