Analyst, Procurement - Houston, United States - HCC

Description

Job Summary

Supports the administration of the Procurement Operations Department'sbusiness functions which include; budgets, budget transfers, end of fiscal yearfinancial procedures, PeopleSoft requisitions and work flow processes, documentmanagement, informal bid preparation and analysis, public procurementprocesses, procurement card management and reporting, and all manner ofreporting of data from various software (including but not limited toPeopleSoft, Jaggaer, B2GNow, SAP-Concur).

ESSENTIAL FUNCTIONS

Work with buyers to target savings opportunities, analyze contracts,identify suppliers, inform negotiations, and evaluate contract performance.

Gather business requirements and identify, and prequalify potentialsuppliers.

Manage the analysis of information and identify, interpret and reportexpenditure and purchasing trends.

Develop and distribute Request for Proposals/Request for Quotes andcollect bids or other information.

Evaluate proposals/quotes based on offering quality, cost, or othercriteria, and recommend suppliers best suited to meet HCC's requirements.

Conduct statistical and financial vendor and commodity analysis (i.e.,contract comparisons, price analysis).

Monitor end-user purchasing behavior to ensure compliance withestablished HCC purchasing policies.

Work with selected suppliers to develop mutually acceptable contractualagreements.

May oversee strategic purchasing operations, such as the issuance ofpurchase orders and work flow.

Ensure that all procurement activities comply with internal policiesand external regulations.

Handle basic issues and problems, and refer more complex issues tohigher-level staff.

Effectively collect, analyze, synthesize, and present information tomultiple constituencies.

Assist with internal/external audit functions by providing feedback,data or information during audit reviews.

Obtain, and manage information within all manner of software systems(PeopleSoft, Jaggaer, Concur, B2Gnow, MS suite, and other software applicationsas business requirements change).

Formulate business processes and procedures and train personnel.

Work with all areas of the college-Strategic Sourcing, Contracts Admin,Small Business Development, Accounts Payable, Treasury, etc.

Manage and report all manner of data.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

•Bachelor's degree in Business, or related field required

•8 years directly-related experience may be substituted in lieu ofrequired degree

•4 years directly related experience required;

o Experience withPeopleSoft ERP (workflow administrator, requisition creation, end of yearprocesses, etc.)

o Experience inbudget management

o Experience withQuality Assurance and continuous improvement ideals. Working diligently,accurately, and with purpose towards continuous improvement

o Some understandingof contract, procurement, and supplier acquisition processes within a publicsector entity.

o Some vendorlife-cycle management experience and process implementation

o Some knowledge ofdiversity/small business programs and ability to interact with all manner ofsuppliers

•Experience in higher education, supply chain, contract spend analysisand supplier diversity preferred

Licensing & Certification

•Valid Texas Driver License

Special Skills

•MS Office Programs

•Information Management Systems

•Data Visualization

•e-Commerce Software

•Statistical and Financial Analysis Principles

Competencies

•Delivering High Quality Work

•Accepting Responsibility

•Serving Customers

•Supporting Organizational Goals

•Driving Continuous Improvement

•Acting with Integrity

•Thinking Critically

•Managing Change

•Communicating Effectively

Working Conditions

General office. May frequently be required to walk; stand; sit; usehands to handle or feel; reach with hands and arms; and talk or hear. Specificvision abilities required by this job include close vision and distance vision.Use of personal computing equipment, telephone, multi-functioning printer,photocopier, file cabinets, and calculator. Manual dexterity, ability to liftup to 25 pounds, ability to reach and bend, and use 2-step stool while safelylifting and lowering boxes. Ability to travel to and from meetings, trainingsessions or other business-related events. May be required to work after hoursto include weekends and holidays.

SECURITY SENSITIVE: This jobclass may contain positions that are security sensitive and thereby subject tothe provisions of Texas Education Code §

The Organization

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team

Some of the brightest minds in academics and business are choosing HCC as their teaching home. When you join our talented faculty team, you'll play a special role as teacher, mentor and academic advisor. We'll support you in your professional development as you contribute your knowledge and expertise to HCC, our students and the community.

Location
Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
• The weather is great Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation's top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you're ready to join an amazing team, please apply right away.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Osvaldo Gomez, MSW, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX (EO/TIX)
3100 Main, Suite 702
Houston, Texas 77002
or

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact