Administrative Assistant - Jefferson City, United States - FCS Financial

FCS Financial Jefferson City, United States

2 weeks ago

Description

Job Description

Description/Job Summary

At FCS Financial, part of the nationwide Farm Credit System, we are looking for an Administrative Assistant to join our Team FCS Financial is a member of the largest agriculture lending cooperative in the United States today. At FCS, we seek individuals who share passion for agriculture, rural living and helping people achieve their goals and dreams The Administrative Assistant plays a vital role in supporting the Risk Management Team and various departments by providing diverse administrative assistance. Responsibilities include a range of tasks such as reporting, tracking audits, and offering preparation support for board and management committee material, among other essential administrative duties to support the Association. The person selected for this position must be friendly, detail-oriented, pro-active, outgoing, and confident

The starting salary for this position is $40,500, however salary may be commensurate with experience.

This position is located at our Central Office location in Jefferson City, Missouri.

This position is open until filled.

This position is classified as Non-Exempt under the Fair Labor Standards Act.

Department: Administration

Reports To: Executive Assistant

Supervises: None

Responsibilities/Duties

Job Functions*

Percentage

Job Functions

50%

Report Generation

Gathers report requirements from requestor
Determines location of data needed, including external data sources
Designs reports to best represent the data
Produces reports on a daily, weekly, monthly, quarterly, semi-annual, and yearly basis
Reviews reports for accuracy
Distributes reports to requestor and/or posts on the intranet

15%

Letter of Credit and CMG Participation Certificates

Create Letter of Credit's for branches and maintain list
Assist with Participation Certificates from Compeer Capital Markets, maintain active list

10%

Map Production

Produces logistical maps based on criteria provided by requestor
Identifies location of data to be included in maps and selects the best process to import/compile the data
Distributes maps to requestor and/or posts on the intranet

10%

Marketing and Member Public Relations Support

Maintains and distributes marketing materials
Assists with PR/ADV bills received and distributes information
Assists with Scholarship info received and distributes information
Distributes Gift cards, requests activation, maintains and balances log

10%

Fleet Management

Requests and reviews vehicle bids from Compeer Financial
Coordinates the auction of older vehicles; reviews and approves minimum acceptable bids
Determines repair needs for central office pool vehicles and approves repairs

Territorial Concurrence and Notifications

Maintains daily territorial concurrence notification requests
Determines of all required documentation has been received for territorial concurrences

n/a

Other duties as assigned to meet the needs of the organization.

Essential Functions for this position consist of all items listed under any category that make up 5% or more of the job duties. This job description is subject to change without notice.

Required Skills

Minimum Qualifications

Associate's degree in business, administrative support or related field
1 years of experience in an office environment in a support or technical position
Or an equivalent combination of education and experience sufficient to perform the essential functions of the job

Required Knowledge and Skills

Strong technical aptitude and computer utilization skills including MS Office applications (Excel, Word, PowerPoint, Outlook), SharePoint, and other systems as needed
Working knowledge of database software and reporting tools
Skill in applying processes and procedures to data to come to make a logical decision
Skill in gathering, compiling and organizing information
Skill in utilizing time in an efficient and effective manner
Skill in focusing and concentrating on details
Skill in establishing and maintaining cooperative working relationships with coworkers
Verbal and written communication skills, sufficient to exchange information effectively with peers and supervisor
Skill in performing a variety of duties
Skill in listening and conveying awareness of a customer's problem or issue to find resolution
Responsible to appropriately protect the confidentiality, security, and integrity of the Association's systems and data and clients' data

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