Administrative Assistant - Jefferson City, MO, United States - FCS Financial

FCS Financial Jefferson City, MO, United States

4 days ago

Description

At FCS Financial, part of the nationwide Farm Credit System, we are looking for an Administrative Assistant to join our Team FCS Financial is a member of the largest agriculture lending cooperative in the United States today.

At FCS, we seek individuals who share passion for agriculture, rural living and helping people achieve their goals and dreams The Administrative Assistant plays a vital role in supporting the Risk Management Team and various departments by providing diverse administrative assistance.

Responsibilities include a range of tasks such as reporting, tracking audits, and offering preparation support for board and management committee material, among other essential administrative duties to support the Association.

The person selected for this position must be friendly, detail-oriented, pro-active, outgoing, and confidentThe starting salary for this position is $40,500, however salary may be commensurate with experience.

This position is located at our Central Office location in Jefferson City, Missouri.
This position is open until filled. This position is classified as Non-Exempt under the Fair Labor Standards Act.

Department:

Administration Reports To:
Executive AssistantSupervises: None Responsibilities/DutiesJob Functions*PercentageJob Functions50%Report GenerationGathers report requirements from requestorDetermines location of data needed, including external data sourcesDesigns reports to best represent the dataProduces reports on a daily, weekly, monthly, quarterly, semi-annual, and yearly basisReviews reports for accuracyDistributes reports to requestor and/or posts on the intranet15%Letter of Credit and CMG Participation CertificatesCreate Letter of Credit's for branches and maintain listAssist with Participation Certificates from Compeer Capital Markets, maintain active list10%Map ProductionProduces logistical maps based on criteria provided by requestorIdentifies location of data to be included in maps and selects the best process to import/compile the dataDistributes maps to requestor and/or posts on the intranet10%Marketing and Member Public Relations SupportMaintains and distributes marketing materialsAssists with PR/ADV bills received and distributes informationAssists with Scholarship info received and distributes informationDistributes Gift cards, requests activation, maintains and balances log10%Fleet ManagementRequests and reviews vehicle bids from Compeer FinancialCoordinates the auction of older vehicles; reviews and approves minimum acceptable bidsDetermines repair needs for central office pool vehicles and approves repairs5%Territorial Concurrence and NotificationsMaintains daily territorial concurrence notification requestsDetermines of all required documentation has been received for territorial concurrencesn/aOther duties as assigned to meet the needs of the organization.

Essential Functions for this position consist of all items listed under any category that make up 5% or more of the job duties. This job description is subject to change without notice.

Required SkillsMinimum QualificationsAssociate's degree in business, administrative support or related field1 years of experience in an office environment in a support or technical positionOr an equivalent combination of education and experience sufficient to perform the essential functions of the job Required Knowledge and SkillsStrong technical aptitude and computer utilization skills including MS Office applications (Excel, Word, PowerPoint, Outlook), SharePoint, and other systems as neededWorking knowledge of database software and reporting toolsSkill in applying processes and procedures to data to come to make a logical decisionSkill in gathering, compiling and organizing informationSkill in utilizing time in an efficient and effective mannerSkill in focusing and concentrating on detailsSkill in establishing and maintaining cooperative working relationships with coworkersVerbal and written communication skills, sufficient to exchange information effectively with peers and supervisorSkill in performing a variety of dutiesSkill in listening and conveying awareness of a customer's problem or issue to find resolutionResponsible to appropriately protect the confidentiality, security, and integrity of the Association's systems and data and clients' data

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