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    Front Desk Administrator - Phoenix, Arizona, United States - Kimley-Horn

    Kimley-Horn
    Kimley-Horn Phoenix, Arizona, United States

    1 week ago

    Default job background
    Permanent
    Description

    Overview:


    Kimley-Horn, a company that has been voted as one of FORTUNE's "Best Companies to Work For" has an exciting opportunity for an experienced administrative professional who wants more than your typical admin position.

    We are seeking a proactive, detail-oriented professional with a client service focus to support an office of engineers, project managers, and other business teams in Phoenix, AZ.

    Office hours are Monday – Thursday 7:30 am – 5:30 pm and Friday 7:30 am - 11:30 am.


    Responsibilities:


    This is a front facing position where you will greet and assist clients, guests, all mail/supply delivery personnel, vendors, etc.

    Effectively support and partner with all levels of staff in our growing office.

    Mail distribution; USPS/UPS/FedEx distribution, STG (outgoing and incoming)

    Keep office and kitchen stocked for employees by tracking inventory and ordering office/kitchen supplies as needed.

    Maintenance/upkeep of production and supply rooms which includes a variety of printers.


    Coordinate breakfast/lunch/snacks which includes ordering or shopping for food items, meals, ensuring dietary restrictions are considered, as well as, set up and clean up.

    Organizing special events for groups.

    Filing and archiving.

    Fleet Management:
    check and update mileage for fleet vehicles, manage vehicle reservations, etc.

    Support building facilities management

    Assembling project documents and books.

    Assist with expense reports and make or edit travel arrangements (flights/hotels) for Senior Leaders.

    Coordination with other Kimley-Horn offices within the Region.

    Open to differing tasks and responsibilities as they arise that will support the office and grow your career.


    Qualifications:
    High School Diploma or equivalent

    3+ years in a corporate/professional environment in an Administrative role

    Outstanding organizational and communication skills

    Strong writing, editing, typing, and proofreading skills

    Able to manage and balance multiple tasks and priorities

    Proficiency with MS Office including Microsoft Word, Excel, PowerPoint and Outlook

    Must be able to lift and move up to 50 lbs.

    Valid Drivers License and reliable transportation


    Why Kimley-Horn?:
    At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success.

    Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish.

    Our commitment to quality is only as good as the people behind it— that's why we welcome and develop passionate, hardworking, and proactive employees.

    We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 17 years
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