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    Position Budget Specialist - Raleigh, United States - NC State University

    NC State University
    NC State University Raleigh, United States

    1 week ago

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    Description
    Please see Special Instructions for more details.

    Please attach a Cover Letter, resume/CV, and contact information for three (3) professional references.

    Posting Information
    Posting Number

    PG193103EP
    Internal Recruitment

    No
    Working Title

    Position Budget Specialist
    Anticipated Hiring Range

    Commensurate with Experience ($62,000 - $68,000)
    Work Schedule

    Monday-Friday, 8:00 AM- 5:00 PM

    Job Location
    Department


    CALSBusiness Operations
    About the Department
    This position is located within the College of Agriculture and Life Sciences (
    CALS) Budget Office, which is a division of the


    CALS
    Business Operations unit at NC State University.

    The budget & planning team has responsibility for fiscal financial controls and management including budget and cash management for the entire College of Agriculture and Life Sciences.

    This unit provides oversight and fiscal monitoring for all funds (state/federal/trust/foundation).

    Additionally, the unit works with Administration, Department Heads, Faculty, University, State, and Federal offices in managing the College's fiscal affairs.

    This position is responsible for a variety of financial and business-related duties within the areas of accounting, budgeting, and auditing as it relates to position control, salary distributions, additional compensation, and graduate appointments for the College of Agriculture & Life Sciences.

    In coordination with the peer position budget specialist, main responsibilities include:

    Monitor and processing salary distributions for the entire college including monthly employees ( EHRA ,

    SHRA ) & biweekly employees (temps, graduates, TA/RA).

    Review and approve all additional compensation requests for the college. Monitor and approve graduate appointments in NextGen. These transactions will be processed utilizing comprehensive knowledge of state, federal, college, University, and

    UNC -General Administration policies and procedures.

    Ensure budgetary structure is available for all position actions and distributions, additional compensation, and graduate appointments.

    Manage workflow and process transactions following university payroll calendars and lockout dates.

    Review and process complex salary distribution worksheets while maintaining the accuracy and integrity of data. Analyze the impact of moving salary dollars across different types of funding. Process transactions adhering to fiscal year-end and federal year-end dates. Review and process distribution changes for the college after legislative increases are applied.

    Manage college payroll suspense account and monitor leave payouts for the college. Excellent oral and written communication skills required to provide guidance and training related to positions, salary distributions, additional compensation, graduate appointments, and budget availability to


    CALS
    administration, faculty, and staff.

    Create and update Standard Operating Procedures ( SOP ) and Desk Manuals (DM) for these areas of responsibility. Establish and maintain effective working relationships within


    CALS
    and with contracts and grants and central HR.

    Broad working knowledge of University finance and HR systems, policies, procedures, and deadlines. An understanding of the State spending guidelines, Uniform Guidance, Contracts and Grants, Foundations, and Gift accounting is necessary for processing transactions and advising units in


    CALS. Knowledge of all funding sources available – state, federal, F&A, receipts, trusts, contracts & grants, gifts, and foundations.

    You Belong Here At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ) and learn more about what makes NC State the best place to learn and work for everyone.
    Other Responsibilities
    Qualifications
    Minimum Education and Experience

    Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.

    All degrees must be received from appropriately accredited institutions.
    Other Required Qualifications

    Proficient in MS Word and Excel; able to create functional Excel worksheets that accurately reflect the outcome of moving salary dollars across different funding.

    Working knowledge of Zoom and Google chat/video.
    Knowledge of PeopleSoft HR and Financials or similar systems.
    Ability to set priorities and work independently.
    Due to the consequence of error, exceptional attention to detail is required.
    Manage workflow and process transactions following strict university deadlines.
    Must be able to interpret and analyze policies/procedures and communicate to various audiences.
    Ability to adapt to and work in a flexible/hybrid working environment.
    Preferred Qualifications

    Five years of higher education experience in finance and/or budgeting and/or HR
    Comprehensive knowledge of all state, federal, college, University, and

    UNC -General Administration policies and procedures.

    Broad knowledge base of all funding sources available (state, receipts, F&A, federal, contracts and grants, and discretionary) and their relative principles.

    Thorough knowledge of PeopleSoft HR and Financials, including


    WOLF
    Reports and queries, and NextGen and ServiceNow.
    Required License(s) or Certification(s)
    N/A
    Valid NC Driver's License required

    No
    Commercial Driver's License required

    No
    Recruitment Dates and Special Instructions
    Job Open Date

    12/20/2023
    Anticipated Close Date
    Special Instructions to Applicants
    Please attach a Cover Letter, resume/CV, and contact information for three (3) professional references.

    Position Number

    Position Type

    EHRA Non-Faculty
    Full Time Equivalent (FTE) (1.0 = 40 hours/week)

    1.00
    Appointment

    12 Month Recurring
    Mandatory Designation - Adverse Weather

    Non Mandatory - Adverse Weather
    Mandatory Designation - Emergency Events

    Non Mandatory - Emergency Event
    Department ID


    CALSBusiness Operations
    AA/EEO
    NC State University is an equal opportunity and affirmative action employer.

    All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

    Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative at the Office of Institutional Equity and Diversity.

    If you have general questions about the application process, you may contact Human Resources at or

    .

    Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

    NC State University participates in E-Verify.

    Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    • How did you learn of this opportunity?
    NCSU Website
    NCSU Executive Search Services

    Other Online Job Board
    Carolina Job Finder / Employment Guide
    Job / Career Fair
    The Chronicle of Higher Education

    HERC
    Professional Journal
    Print Advertisement (Newspaper / Periodical)
    Professional Organization
    Direct Contact from NCSU HR Representative / Recruiter
    NCSU Employee Referral
    Social Media (LinkedIn, Twitter, Facebook, Other)
    Other

    If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question)


    • Do you have at least five years of higher education experience in finance and/or budgeting and/or HR?
    Yes
    No


    • Do you have strong knowledge of PeopleSoft Financials and university accounting processes?
    Yes
    No


    • Do you have, or will you have by the date of hire, a Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or an Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience?
    Yes
    No

    Required Documents

    Cover Letter
    Contact Information for References
    Resume/CV
    Optional Documents


    NC STATE UNIVERSITY
    RALEIGH, NC 27695


    PHONE:
    #J-18808-Ljbffr
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