Administrative Assistant - Springfield, United States - VIABILITY, INC

VIABILITY, INC Springfield, United States

3 weeks ago

Description

Job Description

Job DescriptionWelcome Thank you for exploring a career with Viability Our team of 400+ dedicated staff members share the desire to do meaningful work and make a difference in the lives of individuals with disabilities in Massachusetts, Connecticut, New York, Rhode Island, and Oklahoma.

**$500 sign on bonus ($250 at the completion of first week of training and $250 after successful completion of first 90 days) **

Position: Administrative Assistant

Location: Springfield, MA

Hours: 35 Hours per week

Schedule: Monday-Friday; 8:00am-4:00pm with flexibility for start and end times

Summary:

The Administrative Assistant contributes to Viability's mission, vision, strategy, and goals by providing efficient and effective administrative support for our programs, workplace, and leadership. Responsibilities include maintaining the front desk, as well as the agencies general phone line and assisting callers with their needs, ordering of company supplies, maintenance of various spreadsheets for contract renewals and amendments, and performs all other administrative duties as needed.

Qualifications:

High School Diploma and 1-2 years of experience required; or Associates degree with 1 year of experience preferred.

Requirements:

Demonstrated proficiency in use of Microsoft Word, Excel, email, and internet.
Organizational skills, creative abilities, and excellent written and oral communication are a must.
Exercises sound judgment in problem solving, prioritization and multitasking.
Ability to set the tone of welcome and inclusion through the development of strong relationships with all key stakeholders (members, member families, peers, subordinates, superiors, funding sources, employers, communities, etc.)
Review and sign for deliveries and provide notification to the appropriate parties
Facilitate distribution of notices to staff, members, and subordinates
Manage the ordering, inventory, and purchasing account for all office supplies.
Must assist with the setup and breakdown of corporate and special events
Must provide additional assistance to the CEO in the absence of the Executive Administrative Assistant
Valid driver's license
Must be able to travel within the region to access residential settings, employers, and community organizations.

"Viability values our employees and the talents that they bring with them every day. Last year 33 staff members were promoted within the agency to roles that supported their professional growth."

EXCELLENT BENEFITS including Competitive Pay, Excellent Insurance, Employer Matching Retirement + Work/Life Balance

Competitive Pay with Promotional Opportunities
Strong focus on work/life balance
11 Paid Holidays Per Year
Medical, Dental, & Vision Insurance
Health Savings Account
Health Care and Dependent Care Reimbursement Accounts
403(b) Retirement plan with employer match of 100% (up to 4% of employee contribution)
Company-paid disability insurance, life insurance, and AD&D insurance
Generous Paid Time Off & Sick Time
Tuition Scholarship Program
Professional and personal growth opportunities
Employee Assistance Program for employees and loved ones
Preferred ratings for home, renters', pet, and auto insurance
Fitness and Weight Loss program support

Who We Are

Our team of 480 dedicated employees share the desire to do meaningful work and make a difference in the lives of individuals with disabilities in Massachusetts, Connecticut, New York, Rhode Island, and Oklahoma.

Our Mission

Our mission is to build a world in which individuals with disabilities and other disadvantages realize acceptance, inclusion, and access.

Our Vision

Be a community of program participants and staff making inclusion and access of individuals with disabilities or disadvantages a way for people, businesses, and communities to succeed together.

To apply, please see the Careers section of our website at If accommodations are needed for the application process, please call or text us at , and we will be happy to assist.

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