Administrative Specialist 1/trainee - Albany, United States - Information Technology Services, Office of

Information Technology Services, Office of
Information Technology Services, Office of
Verified Company
Albany, United States

1 week ago

Mark Lane

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Mark Lane

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Description

NYS HELPS:
Administrative Specialist Trainee 1 (equated to salary grade 13)

  • A bachelor's degree or higher
Administrative Specialist Trainee 2 (equated to a salary grade 14)

  • A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist (salary grade 18)

  • A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

NOTE:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Transfer:

Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as an Administrative Specialist 1, SG-18; OR who are in a title SG-16 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law.

The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.

Reinstatement:

If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law.

If you left state service less than one year ago, there reinstatement request from a state agency will usually be approved by the Department of Civil Service.

If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.


  • Successful completion of a twoyear traineeship leads to appointment as an Administrative Specialist 1, SG18.

Duties Description
Under the direction of the Project Coordinator SG-27, within the Finance/Vendor Sourcing and Management/Contracts, the Administrative Specialist 1 specific duties shall include, but are not limited to:

  • Complete Data Entry into Financial Tracking SharePoint Sites.
  • Assist with Onboarding/Offboarding of Vendor Contract Managers for CTO Staff Augmentation Contracts.
  • Process consultant replacements or rebid requests, and consultant terminations.
  • Develop and maintain a reporting tool to communicate Consultant status to supervisors.
  • Conduct vendor responsibility reviews.
  • Prepare documents for submission to AG and OSC.
  • Perform Data clean up in Transaction and Financial SharePoint Site.
  • Maintain proper file retention.
  • Navigate a variety of systems and software programs including but not limited to: Information Technology Service Management (ITSM), Statewide Financial System (SFS), Microsoft Office Suite (Excel, Word, Outlook, Access, PowerPoint, SharePoint), OSC Electronic\ Document Submission System and Vendor Responsibility Portal, and Contract Reporter.
  • Perform supervisory duties over lowerlevel staff.

Additional Comments
Some positions may require additional credentials or a background check to verify your identity. This position may be filled in Albany or NYC or other locations statewide.
Benefits of Working for NYS

Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off

  • Thirteen (13) paid holidays annually
  • Up to thirteen (13) days of paid vacation leave annually
  • Up to five (5) days of paid personal leave annually
  • Up to thirteen (13) days of paid sick leave annually for PEF
  • Up to three (3) days of professional leave annually to participate in professional development.
Health Care Benefits

  • Eligible employees and dependents can pick from a variety of affordable health insurance programs
  • Family dental and vision benefits at no additional cost
Additional Benefits

  • New York State Employees' Retirement System (ERS)Membership
  • NYS Deferred Compensation
  • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds-Public Service Loan Forgiveness (PSLF)
  • And many more.
For the duration of the NY HELPS Program, this title maybe filled via a non

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

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