Administrative Assistant - Pensacola - Grace Design Studios

    Grace Design Studios
    Grace Design Studios Pensacola

    4 days ago

    $30,000 - $40,000 (USD) per year
    Description

    The Administrative Assistant will be the first point of contact for clients and visiting employees. It is vital that they are a strong representative of the firm by being friendly and courteous. This position wears many hats and includes but is not limited to the below.

    Responsibilities

    • Answer and direct phone calls
    • Organize and schedule appointments
    • Plan meetings and take detailed minutes
    • Order office supplies and research new deals and suppliers
    • Maintain contact lists and appropriate filing systems
    • Book travel arrangements
    • Provide general support to visitors
    • Act as the point of contact for internal and external clients
    • Coordinating all incoming and outgoing mail and packages
    • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

    Required Skills

    • Proven experience as an administrative assistant or office admin assistant
    • Knowledge of office management systems and procedures
    • Exhibits polite and professional communication via phone, e-mail, and mail
    • Working knowledge of office equipment, like printers and fax machines
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task
    • High School degree
    • Driver's License

    Benefits

    • Employer-paid health insurance, effective the 1st of the month after date of hire
    • Profit sharing bonuses
    • 401(k) plan with an employer match
    • Employer-paid short-term disability, long-term disability, and life and AD&D insurance
    • Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available
    • Paid Time Off
    • Holidays

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