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Prescott

    Court Coordinator - Prescott, United States - Yavapai County

    Yavapai County
    Yavapai County Prescott, United States

    1 week ago

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    Description

    About the Position: Summary:

    Role

    Under general supervision, performs routine work of moderate difficulty supervising clerical and support personnel.

    Major Duties, Responsibilities

  • Plans, coordinates, and evaluates the activities of several units or separate functions.
  • Supervises, trains, and evaluates clerical and support personnel.
  • Develops and implements new or revised operating procedures.
  • Develops various programs.
  • Receives exhibits for trials and evidentiary hearings. Marks all exhibits for identification. Releases and/or destroys exhibits pursuant to the retention schedule. Maintains exhibit closet at the Verde Courthouse.
  • Determines employee work schedules.
  • Participates in all personnel related activities.
  • Analyzes departmental financial and project data and makes recommendations.
  • Performs duties of deputy clerk when necessary and extracts data for reports.
  • Performs other job-related duties as assigned.

    • Minimum Qualifications

    Education:
    High school diploma or equivalent.

    Experience:
    A minimum of three (3) years of progressively responsible clerical and/or general office experience, to include three (3) years in a supervisory or lead capacity.

    Additional Requirements:
    Must possess a valid Arizona driver's license.

    Other Skills

    Required Knowledge, Skills, and Abilities:

    Knowledge of:

  • Court system rules, statutes and regulations governing the department.
  • Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.
  • Business English, spelling, grammar, punctuation, and composition.
  • Clerical office practices and procedures.
  • Current Microsoft Office software.
  • Filing and recordkeeping.

    • Skill in:

  • Time management.
  • Communicating effectively and professionally, both verbally and in writing in a face-to-face setting by telephone and/or any form of written communication with public and employees.
  • Establishing and maintaining effective working relationships with employees, other agencies, and the public.
  • Organization and adherence to detail.

    • Ability to:

  • Review or check the work of others to ensure conformance to standards.
  • Complete detailed work accurately and in compliance with department standards.
  • Maintain confidentiality of court proceedings and documents.
  • Adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.
  • Work under pressure in a dynamic environment with changing demands and priorities.
  • Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
  • Keep management informed of key operating issues affecting the department.
  • Remain current in knowledge required to perform assigned duties.
  • Handle confidential matters and always maintain discretion
  • Work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
  • Act with courtesy, tact, and diplomacy.

    • Physical Requirements:
    Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

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