Enterprise Portfolio Management Office Director - Olympia, United States - State of Washington

Description

Enterprise Portfolio Management Office

Director (WMS4/ITICEA This recruitment is posted continuously. Application review will begin on

April 29, 2024,

and you are encouraged to submit your application materials as soon as possible. The hiring manager reserves the right to close the posting at any time once a selection has been made.

Are you looking for a career where you get to do meaningful and innovative work? Come join The Washington State Healthcare Authority and the Human Services Enterprise Coalition run a multi-organization collaborative that provides strategic direction and federal funding guidance for information technology projects that have cross organizational or enterprise impact.

HCA is looking for an expert project and people manager to come lead this new adventureAll HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes .

About the division:
The

IT Innovation and Customer Experience Administration (ITICEA)

works across the Health Care Authority (HCA) and in partnership with the health care community at a local, state, and federal levels, in order to develop, and manage high quality, and evidence-based health care programs and purchase services that enhance Apple Health (Medicaid) clients' ability to access appropriate, quality health care.

The EPMO is administratively located within HCA as the designated State Medicaid Agency in the ITICEA but works for the benefit of all

Human Services Enterprise (HHS)

Coalition organizations. The HHS Coalition

Enterprise Portfolio Management Office (EPMO)

supports the multi-organization collaborative to track, monitor, and maintain the HHS Coalition portfolio of programs and projects. The EPMO provides portfolio management, governance, communications, contract and vendor management, and other core portfolio office functions.

This role directs the ongoing operations and improvements of the EPMO utilizing high-quality program and portfolio management expertise and the tools necessary to ensure successful management of the HHS Coalition EPMO.

About the position:
The

EPMO Director (WMS4)

is a senior technical expert and managerial professional responsible for directing and controlling the critical development, implementation, and operationalization of the HHS Coalition governance program.

The position will lead interagency as well as external activities essential to the implementation and management of the HHS Coalition enterprise governance.

This position provides strategic direction to the governance process as well as subject matter expertise in portfolio management, process mapping, process and outcome measurement, and coordination of enterprise contracted services (QA and TQR, OCM, enterprise architecture, and others needed) across the seven organizations.

This position provides advanced level management of the HHS Coalition governance to facilitate and coordinate the work of DCYF, DOC, DOH, DSHS, HBE, HCA, and WaTech senior executives and management to implement an enterprise governance model in compliance with federal and state requirements.

The incumbent's work directly affects the management of the HHS Coalition design, development, and implementation (DDI) work and maintenance and operations (M&O) by ensuring integrated enterprise-level coordination of the programs and projects that comprise the HHS Coalition portfolio.

This position is eligible to telework but is frequently required to report on-site to meet business need.

The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington.

Frequency of onsite work will vary based on business and operational needs. HCA may choose, but is not required, to support out-of-state telework on a case-by-case basis.

Some of what you will do:This position works closely with and in support of HCA and HHS Coalition governance management across the agency and portfolio, to include program divisions, policy, and legislative affairs, legal, contracts, communications, and information technology services to ensure consistent and accurate implementation of policies and administration.

Oversee and guide the Portfolio's approach to contract & vendor management, communications, financial management, legislative strategy and monitoring, talent acquisition & retention, and other aspects of core PMO support to the program.

Work in partnership with HHS Coalition program and PMO team of portfolio managers, scrum masters, organizational change management and communications professionals, contract and vendor managers, budget and finance, legislative directors and coordinators, and other professionals.

The teams include both state employees and contracts dedicated and matrixed to the projects and programs.

Provide oversight for the HHS Coalition EPMO's overall portfolio management methodologies and strategy in partnership with governance and the projects and programs that make up the HHS Coalition portfolio.

Direct, Implement and Operationalize HHS Coalition Enterprise Portfolio Management Office.

Lead the HHS Coalition Enterprise Governance Program in partnership with DCYF, DOC, DOH, DSHS, HBE, HCA, and WaTech senior executives and management and in compliance with all federal and legislative initiatives and requirements.

Coordinate with Authorizing Environment, HHS Coalition partners, stakeholders, and other HCA Programs and Units Facilitate interagency coordination and collaboration to support HHS Coalition enterprise governance strategy and activities.

Manage and Lead HHS Coalition Enterprise portfolio Management Office.
Support and guide HHS Coalition staff resources in the implementation and operationalization of the HHS Coalition Portfolio and Governance.

This position will be required to strategize regarding complex technical solutions across diverse stakeholders (internal and external) in areas that are unknown, unprecedented, highly complex, and require creative and advanced systems solutions.

Required qualifications:
Master's degree in policy, Business/Public Administration, Computer Science, or a closely related field.

ANDFive (5) years of progressively responsible experience as an information or systems architect or information technology portfolio management professional working with large mission-critical systems.

ANDThree (3) years of progressive management experience which must include experience supervising direct reports.

(Note:

Additional related professional level experience may substitute year for year for the required graduate education)Required Competencies & ExperienceExpert project management and/or process improvement skills, demonstrated with recognized Project Management Certification and/or Process Improvement (Lean/Six Sigma) certification.

Business planning skills, strategic short and long-range planning, decision making, leadership.

Expert collaborator with the ability to work across organizations, lead and influence teams and workgroups comprised of staff from multiple organizations.

Ability to communicate effectively across a broad spectrum of managerial, administrative, and professional staff, including the ability to write clearly and translate technical documentation to align with plain talk standards.

Experience with portfolio planning and an ability to anticipate and manage project risks.
Skills and abilities to mentor and coach staff and team members on project management principles and process improvement activities.
Working knowledge of human-centered design principles and applicable methodologies in government organizations.
Proficient in the use of MS SharePoint, Word, Excel, PowerPoint, Project, and Outlook.
Commitment to quality, diversity and public service values including a demonstrated commitment to providing superior customer service.


Preferred qualifications:
Working knowledge of Washington State government including DCYF, DOC, DOH, DSHS, HBE, HCA, and WaTech organization, mission, and goals.

Knowledge of HCA and Washington State Office of the Chief Information Officer (OCIO) project management and governance principles, processes, and authorizing environment.

Knowledge of federal Centers for Medicare and Medicaid Services (CMS) rules, regulations and system and budgeting oversight requirements.
Knowledge of budgeting and financial reporting.

Strategic leadership and long-range planning skills, including the ability to work across the organization, build and sustain effective teams, coach and mentor others, and lead change.

Ability to resolve issues and problems in a timely and productive manner.
Knowledge of current federal trends in MMIS systems and information technology solutions.


How to apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification.

To apply for this position, you will need to complete your profile which includes three professional references and attach:A

cover letter

that specifically addresses how you meet the qualifications for this position.
Current

resumeTo take advantage of

veteran preference , please do the following:Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.

Please black out any PII (personally identifiable information) data such as social security numbers.

Include your name as it appears on your application in HCA:

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work:

Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery.

Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

What we have to offer:
Meaningful work with friendly co-workers who care about those we serve

Voices of HCA

.A clear agency mission that drives our work and is person-centered

HCA's Mission, Vision & Values

.A healthy work/life balance, including alternative/flexible schedules and mobile work options.
A great total compensation and benefit package

WA State Government Benefits

.A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
Tuition reimbursement.


And free parkingNotes:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.
HCA is an equal opportunity employer.

We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA's mission.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description.

Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply.

If you have any questions about the required qualifications or how your experience relates to them, please contact us at Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Angelic Matthews at

.The Washington State Health Care Authority (HCA) is an

E-Verify employer

. All applicants with a

legal right to work

in the United States are encouraged to apply.
E-Verify is a registered trademark of the U.S. Department of Homeland Security.
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