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    Assistant Director of Finance - New Haven, United States - Yale University

    Yale University
    Yale University New Haven, United States

    2 weeks ago

    Default job background
    Description
    Essential Duties

    Financial Analysis and Reporting:
    Analyzes information and creates accurate and timely reports that add value to the management of University operations. Applies GAAP to report out on financial conditions. Ensures financial reporting meets the compliance needs of internal and external users. Extracts data from multiple sources. 2.


    Financial Methods and Systems:
    Recommends methods to improve practices, processes and systems. Works with internal and external contacts to carry out department objectives.

    Provides a high level of service that cultivates and maintains strong working relationships and effectively communicates information; takes ownership and accountability for timeliness, accuracy and relationship management.

    3.


    Accounting and Reconciliation:
    Accurately records enterprise or subsystem transactions to balance sheets, income statements, and other financial records. Performs reconciliations; navigates through systems and reporting tools to independently resolve routine and non-routine discrepancies. Applies entries to the general ledger or subsystems and ensures adherence to GAAP, regulatory requirements and financial reporting considerations. Communicates effectively to unit leadership. 4.


    Strategic Resource:
    Translates unit finance objectives into priorities. Reports financial issues and risks and makes recommendations. Contacts appropriate stakeholders to include in communications and approvals. 5.


    Compliance and Risk Management:

    Establishes, implements and/or maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resources use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.

    6. May perform other duties as assigned.

    Required Education and Experience


    Bachelor's degree in Accounting, Business, Economics or Finance and two years of related experience or an equivalent combination of education and experience.

    Demonstrated application of financial, accounting and economic concepts.

    Background Check Requirements


    All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.

    All offers are contingent upon the successful completion of the background check.

    For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.


    Position Focus:


    Reporting to and under the general direction of the Director of Finance and with considerable latitude for exercising discretion and independent judgment, the Assistant Director, Finance provides comprehensive and high-level financial support for the Yale Office of Development.

    This position provides and ensures and high quality financial activity and administrative support in compliance with university policies and procedures.

    The Assistant Director, Finance serves as a principal source of information related to financial transactions, policies and procedures, travel, and is involved in the monthly Financial Review and provides timely review of financial transactions and pending requests.

    Responsibilities include compiling, interpreting, analyzing, and reconciling financial data to provide useful information that may ultimately guide division leadership in decision-making.

    Recommends improvements to systems, methods, practices, policies, and procedures as appropriate.

    This position also provides hands on support and oversight of business office staff, serving as backup to the business office finance team and Director of Finance.

    This position also serves as Workday HR Specialist, handling tasks including but not limited to payroll reporting and verification, onboarding/offboarding, student hiring, supervisory org and change requests, and timesheets.

    As a part of maintaining the highest level of customer service, this role also performs additional duties incidental to departmental operations.


    Preferred Education, Experience and Skills:
    Prior Yale business office related or higher education experience.

    Strong preference towards prior Workday Financials and HCM, YBT, Power BI, Excel Pivot Tables experience, and other relevant subject matter; understanding of the accounting flows system-wide and financial policies and guidelines.

    Posting Disclaimer


    The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.

    Employees will be assigned specific job-related duties through their hiring departments.
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