Jobs

    Office Administrator - Alabama, United States - Insight Global

    Insight Global
    Insight Global Alabama, United States

    2 weeks ago

    Insight Global background
    Description

    Required Skills and Experience

    • Knowledge of Federal project paperwork requirements
    • Proficiency in Microsoft Word and Excel
    • Familiarity with Adobe or Bluebeam

    Nice to Have Skills and Experience

    • Experience with accounting software such as QuickBooks, Sage, Foundations

    Job Description

    • Insight Global is looking for a Construction Office Administrator to support a project on a federal site in Huntsville, Alabama. This is a full-time role involving the management of administrative tasks for Huntsville Job Sites. The ideal candidate should have a good understanding of payroll procedures, handling construction invoices and accounts payable, managing purchase orders, and organizing new hire documentation. The position requires on-site presence from Monday to Friday with working hours expected from 7 AM to 3:30 PM.

    Responsibilities:

    • Check field paperwork including daily reports, time sheets, and safety records for accuracy
    • Support project managers in coordinating purchase orders and delivery timelines
    • Validate material deliveries in comparison to delivery tickets and purchase orders
    • Handle background check paperwork related to federal projects
    • Manage invoices from material suppliers
    • Assist BBC applicants in completing necessary paperwork
    • Process new hire paperwork and conduct orientations
    • Schedule and oversee inspections


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