Construction Admin Manager - Alabama, United States - White Oaks Aligned LLC

Description

Construction Administrative Manager Position at XYZ Company

The Construction Administrative Manager's role is crucial to ensuring the efficiency of construction projects. They oversee all administrative functions related to project management, facilitate communication between project teams, manage documentation, and provide vital support to project managers and field personnel.

RESPONSIBILITIES

• Supervise a team of Project Coordinators, handling time-off requests and schedules.
• Lead weekly Project Coordinator calls, ensuring agendas are up-to-date with relevant information.
• Assign Project Coordinators to field teams based on location and availability.
• Conduct ongoing training sessions with Project Coordinators.
• Manage incoming and outgoing client emails, ensuring timely responses.
• Ensure all projects are accurately entered into designated programs.
• Update information when onboarding new markets or implementing staffing changes.
• Verify completion of weekly audit sheets.
• Assist in monitoring credit card transactions and reconciling charges promptly.
• Manage file sharing in Google Drive for efficient collaboration.
• Perform spot check audits on active projects.
• Collaborate with accounting to ensure accurate recording of project expenses.
• Oversee all administrative tasks related to project management.
• Provide crucial support to project managers in resolving escalated issues.
• Coordinate meetings and project-related events, preparing agendas and ensuring action items are addressed.
• Work across departments to meet project requirements and maintain compliance.
• Promote teamwork, communication, and mutual respect to foster a positive work environment.

REQUIRED QUALIFICATIONS AND SKILLS

• Preferably a degree holder with management experience.
• Minimum of 3 years' administrative experience, ideally in a busy construction office.
• Understanding of construction processes and terminology.
• Strong communication and interpersonal skills for effective collaboration.
• Excellent organizational abilities, attention to detail, and adept at managing multiple tasks.
• Proficiency in computer skills including Adobe, Google Tools, and Microsoft Office suite.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Proficient in troubleshooting and thriving in a fast-paced environment.

PHYSICAL DEMANDS

• Oral and written communication skills, including presenting to groups.
• Regular use of telephone and email for communication.
• Prolonged periods of desk work and computer usage.
• Normal hearing and vision for interactions and document review.
• Good manual dexterity for office equipment use.
• Strong reasoning, organizational, and analytical skills for problem-solving.

This role is remote.