- Develop and implement a support framework for the NCCTS Deputy Director for NCTSN and Center-wide relations.
- Create a process for scheduling meetings, assist with time management, and maintain calendars. Coordinate complex scheduling, across multiple time zones.
- Coordinate meeting essentials such as agendas, meeting minutes, and track items for follow up.
- Coordinate conference and network travel.
- Assist the Deputy Director by coordinating logistics and preparing materials (e.g., slides, handouts, etc.) for special presentations and other events (e.g., All-Network Conference, Advisory Board).
- Create and maintain processes for coordination and management of project timelines and meetings, group collaborations, and other events for the NCCTS-Duke Deputy Director and Administrative Core.
- Assesses and evaluates process measures for planning and implementing scheduling and time management, for the Deputy Director, Administrative Core, and cross-team (UCLA and Duke NCCTS staff) calendar coordination initiatives.
- Coordinate registrations, travel, and events for the NCCTS-Duke Deputy Director and Administrative Core.
- Process financial forms, using the Concur and systems, for NCCTS and Office of Refugee Resettlement (ORR) faculty, staff, and consultants (Accounts Payable check requests, purchase orders, vendor expenses, miscellaneous reimbursements, and procurement card clearing) and review financial statements.
- Provide staff support and guidance for Concur and procurement card management.
- Provide invoice tracking (consultants, subcontracts, vendors, etc.) as part of monthly financial reconciliation.
- Coordinate and manage consultant correspondence. Track and record financial documentation.
- Plan and execute operational decisions based on knowledge of Deputy Director's primary projects and overall administrative core initiatives.
- Plan, coordinate, and administer activities across NCCTS-Duke operational, administrative, financial, educational, and programmatic activities.
- Coordinate participation in various network meetings, senior leadership, and departmental and division leadership, human resources, and research administration personnel.
- Captures, assigns, and monitors completion of key action items for the Administrative Core and Deputy Director's goals, special projects and initiatives.
- Assesses and evaluates process measures to provide project related and administrative recommendations.
- Manage North Pavilion offices, conference spaces and NCCTS breakroom; manage maintenance requests and follow up on service requests. Manage North Pavilion badge access.
- Order office and programming supplies and maintain supply inventory. Oversee organization of office supplies and resources.
- Primary point of contact for administrative team general inbox.
- Create and maintain relationships with NCCTS Staff, NCTSN members, and leaders in the greater child trauma field.
- Interface with NCCTS finance and administration.
- Coordinate participation in various network meetings, center-wide groups, and NCTSN initiatives, for the Administrative Core and Deputy Director.
- Plan and execute regular day-to-day communications related to the Deputy Director's projects status, goals, and operations.
- Partner with NCCTS-Duke Deputy Director to create and maintain relationships with NCCTS staff, NCTSN members, and leaders in the greater child trauma field; provide recommendations, track, report progress, and identify opportunities and barriers, in order to provide recommendations and to manage project and team goals.
- Coordinate, track, and manage administrative and financial needs related to multiple Duke requirements for management of faculty and staff reporting, compliance and training requirements, certifications, etc. Assess and evaluate process measures to provide improvement recommendations for administrative and financial process improvements.
- Excellent written, verbal, and interpersonal skills, including a friendly, professional interaction style is required. Excellent customer service skills.
- Experience with program coordination, event planning, and support.
- Demonstrated effectiveness in working within team environments.
- Maturity and good judgment/decision making are essential to the position particularly in relation to handling crisis related calls and confidential materials.
- Skills relevant to achieving successful relationships with department administrative and IT staff, as well as NCCTS faculty and staff.
- Knowledge of SAP/ and Duke University financial practices and policy.
- Excellent organizational skills, including ability to multitask and prioritize, are needed.
- Fluency with office productivity applications (including Microsoft Teams), database management, and web tools.
- Understanding of appropriate financial practices in a university setting.
- Understanding of university privacy regulations and ability to appropriately maintain that information.
- Ability to lift 25 lbs. or more
-
Project Coordinator
1 week ago
Duke University Durham, United StatesSchool of Medicine · Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clini ...
-
Project Coordinator
2 weeks ago
Star Group Durham, United StatesJob Description · Job DescriptionSalary: · At STAR - Neu Concepts , we specialize in the custom design and manufacturing of physical experiences. Our clients' needs range from exhibits, retail and corporate environments, and branded events. Wherever a brand lives, STAR is there ...
-
Project Coordinator
2 weeks ago
The Upper Deck Company Durham, United StatesJob Description · Job DescriptionSUMMARY · Responsible for facilitating communication and coordinating daily production between internal departments and external production vendors for a manufacturer of licensed sports & entertainment properties. · ESSENTIAL DUTIES AND RESPONSIBI ...
-
Project Coordinator
3 weeks ago
WSP Durham, United States Regular, FullThis Opportunity · WSP is currently initiating a search for a Project Coordinator to join our Earth & Environment Team serving strategic clients for multidiscipline projects across the region. This position will be based in our Charlotte, NC office. This position provides an oppo ...
-
Project Coordinator
3 days ago
Novalink Solutions LLC Raleigh, United StatesThis position is remote. However, the contractor will be required to work during the core business hours of 8AM – 5PM EST weekdays. There is a mandatory one hour lunch break from 12:00PM – 1:00PM. · During those core business hours, the contractor is expected to be at their compu ...
-
Project Coordinator
5 days ago
BCD Raleigh, United States**About Us**: · At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultiva ...
-
Marketing Project Coordinator
3 weeks ago
Toshiba Global Commerce Solutions Durham, United StatesThe Marketing Project Coordinator position will be responsible for the day-to-day to coordination of project setups/schedules and status updates in the project management software, coordinating status update meetings with project stakeholders, coordination of user setups and perm ...
-
Specialist, Project Coordination
1 week ago
WSP Durham, United StatesWe are a global leader in environmental consulting - made stronger with the recent acquisition of Wood's Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and ear ...
-
Specialist, Project Coordination
5 days ago
WSP Durham, United StatesWe are a global leader in environmental consulting - made stronger with the recent acquisition of Woods Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and eart ...
-
Retail Field Project Coordinator
1 week ago
Pella Windows and Doors of North Carolina and Southwest Virginia Durham, United StatesJob Description · Job DescriptionIt takes a team. We're passionate about what we do, and we're looking for people who share our passion - Join the Pella NC Family · Pella Windows and Doors of North Carolina and Southwest Virginia is looking for a Retail Field Project Coordinator ...
-
Operations Coordinator, HRSA ANEW Project
1 week ago
Duke University Durham, United StatesSchool of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nationâ€s nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in th ...
-
Operations Coordinator, HRSA ANEW Project
4 weeks ago
Duke University Durham, United StatesSchool of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nation's nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in the ...
-
Operations Coordinator, HRSA ANEW Project
3 weeks ago
Duke University Durham, United StatesSchool of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nation's nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in the ...
-
Project Director I
2 weeks ago
University of New Hampshire Durham, United StatesSummary · **Operating Title** · - Project Director I**Long Classification Title** · - Project Director I**Campus Location** · - Durham**Department** · - UNH CHHS Institute on Disability**Summary of Position** · - Under the direction of the Project Director III, the Project Direct ...
-
Adjunct Training Manager
2 weeks ago
University of New Hampshire Durham, United StatesPosition Information · **Operating Title** · - Adjunct Training Manager**Summary of Position** · - This is a part time position, comprising of 20 hours per week, supports the National Center for Start Services (NCSS) program under the Director of Training and Professional Develop ...
-
Kitchen and Bathroom Designer
2 weeks ago
CQC Home Durham, United States**Careers**: Welcome to CQC A fast-paced, dynamic company on a significant growth trajectory.- Our mission is to tangibly improve the lives of our customers & our employees. · - For our employees, this is evident by the family-like culture that we have built and the many benefits ...
-
Project Director
2 weeks ago
CQC Home Durham, United States**CQC** is a community-centered leader in whole home renovation, kitchen remodeling, and bathroom remodeling in central North Carolina. We provide personalized care and visionary expertise to each of our customers, bringing their dream home into beautiful reality. · **W are seeki ...
-
Project Director
2 weeks ago
CQC Home Durham, United States**Careers**: Welcome to CQC A fast-paced, dynamic company on a significant growth trajectory.- Our mission is to tangibly improve the lives of our customers & our employees. · - For our employees, this is evident by the family-like culture that we have built and the many benefits ...
-
Training Coordinator- Bilingual
1 week ago
Durham Manufacturing Durham, United States: · **Training Coordinator** · As the Training Coordinator, you will be the driving force behind our company's training program, ensuring that employees receive the necessary resources to enhance their skills, knowledge, and performance. Your responsibilities will include organiz ...
-
Assistant Coach, Women's Basketball
3 weeks ago
University of New Hampshire Durham, United StatesSummary · **Operating Title** · - Assistant Coach, Women's Basketball**Long Classification Title** · - Athletic Coach II**Campus Location** · - Durham**Department** · - UNH Athletics Women's Basketball**Summary of Position** · - The main function of this position is to assist the ...
Project Coordinator - Durham, United States - Duke University
Description
School of MedicineEstablished in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools.
Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.
Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center.
The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
PROJECT COORDINATOR
The National Center for Child Traumatic Stress (NCCTS), co-located at UCLA and Duke University, is the coordinating center for the National Child Traumatic Stress Network (NCTSN).
The NCCTS leads, coordinates and facilitates national collaborations and initiatives across child servicing systems and multiple topical domains; producing child trauma resources, products, reports and information for providers, treatment developers, families and stakeholders.
Please note that the NCCTS does not provide direct clinical services to children and families.This position (NCCTS Project Coordinator), located at Duke University in Durham, NC, includes a combination of remote and on-site work.
The NCTSN is a unique federally funded initiative that seeks to improve the quality, effectiveness and availability of care and services for children and families who are exposed to a wide range of traumatic experiences, including physical and sexual abuse; domestic, school, and community violence; natural disasters and terrorism; and life-threatening injury and illness.
Combining knowledge of child development, expertise in child traumatic stress, and attention to cultural perspectives, the NCTSN supports the development and broad adoption of evidence-based and trauma-informed treatments.
The NCTSN is a collaboration of 199 academic, clinical, and community service centers across the U.S.The NCCTS Project Coordinator is based in the NCCTS Administration & Finance team and supports the NCCTS-Duke Deputy Director. This position is supervised by the Administrative Core Senior Program Coordinator.
This position will:
ADMINISTRATIVE SUPPORT (35%)
Education/Training
Bachelor's degree in a related field (e.g., mental health, social work, public health, health care administration, education) and knowledge of child traumatic stress preferred.
Work requires five years of experience in program administration in a related field to acquire skills necessary to plan, coordinate, and implement a variety of program activities and events.
Work requires:
excellent communication and writing skills; high-level administrative and coordination skills; general knowledge of project management and support of project teams; experience scheduling meetings over multiple time zones; working with multiple stakeholders and contributors.
Academic or professional experience in child mental health/trauma preferred.Salary is dependent on education and experience.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunities without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
As part of this commitment, Duke actively values diversity in the workplace, and seeks to take advantage of the rich backgrounds and abilities of everyone.
Application instructions and requirements:
Submit application via the Duke HR website:
Please also send a cover letter and résumé to:
Applications that do not include both a cover letter and résumé are incomplete and will not be considered.
Position location:
Duke University in Durham, NC. (This position will be a combination of remote and on-site.)
Minimum Qualifications
Education
Work requires communication and analytical skills normally acquired through a 4 year college education.
Experience
Work requires a general knowledge of research methods, procedures and OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.
To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard.
All members of our community have a responsibility to uphold these values.Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities.
Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.Nearest Major Market:
Durham
Nearest Secondary Market:
Raleigh