Financial Analyst - Santa Barbara, United States - University of California, Santa Barbara

University of California, Santa Barbara

Verified Company

Santa Barbara, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Code:004627

Job Open Date:
April 18, 2024

Application Review Begins:
May 3, 2024; open until filled

Department Code (Name): TLRN (OFFICE OF TEACHING AND LEARNING)

Percentage of Time:100%

Union Code (Name):99 (Non-Represented)

Employee Class (Appointment Type):Staff (Career)

FLSA Status:
Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade:
Grade 19

Hiring/Budgeted Hourly Range:
$27.16 to $31.50/yr.

Work Location:
Cheadle Hall - 1117

Working Days and Hours:
Monday - Friday; 8:00 am - 5:00 pm

Benefits Eligibility:
Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Department Marketing Statement:

The Center for Innovative Teaching, Research, and Learning (CITRAL) is a research hub that promotes and supports inclusive, equitable, and just teaching and learning.

We collaborate with others to systematically study teaching and learning and develop evidence-based programs and innovations across campus. CITRAL's activities put into practice UCSB Teaching and Learning Initiatives' Collaborative Principles

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Required Qualifications:

Bachelor's degree in related area and / or equivalent experience / training.
13 years of accounts payable and general ledger experience.
13 years of experience performing moderately complex financial analysis, fiscal management, and financial reports.

Preferred Qualifications:

13 years of experience working with higher education or government.
Working knowledge of financial processes, policies and procedures.
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
Strong analytical skills, including sound judgement, critical thinking, and decision making skills.
Strong organizational skills including attention to detail, and the ability to multitask in a highvolume environment.
Possess service orientation.
Ability to function effectively as a member of a team.
Ability to adapt to changing priorities.
Skills to provide coaching and mentoring to support staff.
Strong knowledge of financial data management and reporting systems.
Proficient in the use of spreadsheet and database software.

Special Conditions of Employment:

UCSB is a Tobacco-Free environment
Satisfactory conviction history background check

Job Functions and Percentages of Time:50% Financial, Administration & Analysis - Provides analysis of financial activities for the Office of Teaching and Learning (OTL), including but not limited to funds for academics, staff, supplies, equipment, travel, entertainment, computing, and conference support. Uses independent judgment, initiative and provides consultation, advice, and resolutions to a wide variety of programmatic, administrative, and fiscal issues. Monitors appropriate usage of UGED and OTL funds and financial support. Meets regularly with Assistant Dean of Administration to review budgetary priorities and commitments. Alerts Assistant Dean when expenses and revenues deviate from baseline expectations. Posts financial transactions to the correct account/fund/sub, processes transfers of funds, and expense and serve as a UCPath Initiator for OTL as necessary. Initiates and processes purchase orders, reimbursements, and lodging, entertainment, travel arrangements related to OTL meetings/events. Reconciles records with official University records, including general ledgers, and all statements and records generated by Accounting and ensures compliance with the University, accounting, and audit principles. Provides direction and support to department staff regarding accounting procedures and policy. Prepares monthly budget status reports, advises Assistant Dean on available fund sources and informs Assistant Dean when problems arise.

25% Payroll/Personnel - Oversees payroll for the Office of Teaching and Learning.

The Financial Analyst is responsible for the management of all personnel activities including recruitments within OTL, separations, personal leaves, merits, and promotions in accordance with University policies and procedures and audit requirements.

Implements and documents the administrative aspects. Oversees the monthly time reporting and maintenance of timesheets, leave accruals, sick leave, etc., for OTL staff. Using UCPath, Data Warehouse, and GUS, reconciles payroll ledgers and corrects leave balances when necessary. Calculates and tracks projects salaries and reconciles expense projections monthly. Monitors and verifies the a