- Proactively manage, plan and implement tasks associated with strategic priorities & activities, including the college's Annual Fund, Spring Soirée (signature fundraising event), and other Advancement initiatives.
- Database support for the alumni and donor database using Donor Perfect.
- Work closely with the Advancement staff including the Vice President of Mission and Advancement and the office of the President to support the processing of all donations, pledges, acknowledgments and necessary reports as requested.
- Supporting prospect research for new and existing prospects through utilization of resources internal and external.
- Liaison with Donor Perfect support staff and other resources to build expertise using Donor Perfect and provide training to the department and other staff as directed.
- Maintain budget spreadsheets. Provide daily and periodic Advancement accounting.
- Provide administrative support to the Vice President of Mission and Advancement through coordination of communications, meetings and events for volunteers, donors, prospects and alumni.
- Provide prospect research and tracking support as needed.
- Participate in donor funded scholarship awards coordination and stewardship process.
- Commit to enriching the lives of students by promoting a positive learning environment; enhancing the quality of the student experience; and philosophically supporting programs and policies that facilitate student success.
- Provide support for the CRM database (currently DonorPerfect), maintaining integrity of over 15,000 constituent records; generate queries, mail merges, reports and contact information.
- Generate financial reports and donor listings that track YOY and YTD progress related to overall fundraising, grant activity and restricted funds.
- In collaboration with the Advancement team, establish and maintain compliance with standard operating procedures for CRM entries and digital filing system.
- Participate in ongoing training to learn and utilize full capability of information systems.
- Support and maintain other IA software applications.
- Serve as first point of contact to process all gifts and coordinate donor acknowledgment in a timely manner, ensuring proper recognition to all entities.
- Maintain donor and gift records by accurately coding in CRM system and preparing gift deposits; investigate and accurately and diligently update system discrepancies.
- Prepare monthly and FYE gift reconciliation reports for the Finance Department and auditors.
- Research and write special acknowledgement and stewardship letters as needed.
- Generate lists and reports related to prospect lists, pledges, receipts and donor agreements.
- 3-5 years of experience with a Bachelor's Degree preferred OR a minimum of 5 years office management or related experience in higher education or non-profit advancement office or similar professional environment.
- Advanced computer skills, including search engines, CRM, Microsoft Office & Teams applications, with the ability to train others in system usage.
- Solutions-oriented team player with exceptional communication and interpersonal skills.
- Highly motivated, demonstrated self-starter with ability to manage multiple, complex tasks, and adapt to changing needs and shifting priorities.
- Strong organizational skills and extremely high attention to detail.
- Ability to think critically; eagerness to learn and make a difference.
- Excellent customer service and hospitality skills.
- Ability to maintain strict confidentiality and take direction.
- Perform other job duties as assigned.
- Must have a valid driver's license and functioning vehicle
- Must be available and willing to work evenings and weekend.
- Proficient with Donor Perfect or other fundraising software/CRM database systems
- Takes pride in detail work, such as proof reading and data management.
- Demonstrated skills in an educational environment utilizing a customer-oriented and service-centered attitude.
- Project coordination skills.
- Ability to interact cordially and professionally with key stakeholders.
- Commitment to the Mercy mission.
- Advanced competence in Microsoft Office.
- Advanced experience with data base/CRM management software.
- Extremely high attention to detail.
- Exceptional interpersonal skills to work with donors, prospects, alumni, administration, faculty, staff, and students.
- Able to work in fast-paced environment and multi-task.
- Ability to handle confidential information with discretion.
- Ability to prioritize work to meet production needs and deadlines.
- Flexibility, a positive attitude, and willingness to be a team player.
- Some evening and weekend hours may be required.
-
Advancement Associate Specialist
3 weeks ago
Trocaire College Buffalo, United StatesWHO WE ARE · Trocaire College changes the trajectory of the lives of its students as well as the community in which our graduates serve. We help our students of promise recognize their own talents and maintain their motivation while providing them the means by which to grow intel ...
-
Annual Associate Giving Specialist
1 week ago
Ascension Buffalo, United StatesAscension Health · Annual Associate Giving Specialist · Birmingham , · Alabama · Apply Now · 5+ years of Development, Peer-peer fundraising and/or Sales experience · Paid time off (PTO) · Various health insurance options & wellness plans · Retirement benefits including emplo ...
-
psr specialist
3 weeks ago
KidsPeace Williamsville, United StatesThe PSR Specialist provides Psychosocial Rehabilitation (PSR) services for youth who have been assessed and determined to need these services. The purpose of such services is to restore, rehabilitate, and support a child's/youth's developmentally appropriate functioning as necess ...
-
PSR Specialist
2 weeks ago
Kids Peace Mesabi Academies Williamsville, United StatesPart Time (<30 hours/week) · NY CFTS-WILLIAMVILLE PSR-88410 · 2801 WEHRLE DRIVE · Technical/Professional · Primarily M-F with additional hours & weekends as needed · The PSR Specialist provides Psychosocial Rehabilitation (PSR) services for youth who have been assessed and determ ...
-
Medical Records Specialist
2 weeks ago
Evergreen Health Buffalo, United StatesEvergreen Health · The Medical Records Specialist is responsible for completing, acquiring and sending patient medical records, and for inputting patient medical information into the electronic medical record (EMR) system for programs at Evergreen Health. They collaborate and su ...
-
Senior Program Specialist, Family Medicine
2 weeks ago
University of Buffalo Buffalo, United StatesFiscal Year Position Title Senior Program Specialist, Family Medicine Classification Title Project Staff Associate Department Family Medicine Posting Number R230301 Posting Link Employer Research Foundation Position Type RF Professional Type Full-Time Appointment Term Salary Gra ...
-
Allergy Territory Account Specialist
2 weeks ago
Novartis AG Buffalo, United StatesAbout the Role · Allergy Territory Account Specialist - Buffalo, NY - Remote · This is a field-based and remote opportunity. · Novartis is more than an organization. It is a thriving community where talented people can truly belong. Working closely and collaboratively, we achieve ...
-
Patient Services Rep.
3 weeks ago
Community Health Center of Buffalo Buffalo, United StatesJob Summary: · The Community Health Center of Buffalo (CHCB) is seeking an experienced Patient Services Representative (PSR) with dental office experience. The PSR will provide excellent customer service and focus on patient satisfaction and care. They will demonstrate strong in ...
-
Travel Echo Technologist
13 hours ago
OneStaff Medical Buffalo, NY, United StatesOneStaff Medical is seeking a travel Echo Technologist for a travel job in Buffalo, New York. · Job Description & Requirements · Specialty: Echo Technologist · Discipline: Allied Health Professional · Start Date: ASAP · Duration: 13 weeks · 40 hours per week · Shift: 8 hours, day ...
-
Patient Services Rep.
2 weeks ago
Community Health Center of Buffalo Buffalo, United StatesJob Summary: · The Patient Services Representative (PSR) plays a crucial role in providing excellent customer service and administrative support within the dental office. They are responsible for ensuring patient satisfaction and care by effectively communicating with patients, m ...
-
University of Buffalo Buffalo, United StatesFiscal Year Position Title Senior Research Support Specialist, Pharmaceutical Sciences Classification Title Senior Research Support Specialist Department Pharmaceutical Sciences Posting Number R240026 Posting Link Employer Research Foundation Position Type RF Professional Type F ...
-
Clinical Documentation Specialist
2 weeks ago
Kaleida Health Buffalo, United States**66623BR** · **Auto req ID:** · 66623BR · **Department:** · KH Clinical Documentation · **Job Description:** · The Clinical Documentation Specialiist (CDS) professionals strive to promote an accurate and meaningful database that clearly demonstrates the resources used in the pat ...
-
Research Support Specialist
2 weeks ago
University of Buffalo Buffalo, United StatesFiscal Year Position Title Research Support Specialist Classification Title Research Support Specialist Department Exercise and Nutrition Sciences Posting Number R240008 Posting Link Employer Research Foundation Position Type RF Clerical/Technical Type Full-Time Appointment Term ...
-
Senior Program Specialist, Family Medicine
2 weeks ago
University at Buffalo Buffalo, United StatesPosition Title: Senior Program Specialist, Family Medicine · Posting Number: R230301 · Employer: Research Foundation · Salary Range: $55,341 · FTE: 1.00 · Position Summary: · The Department of Family Medicine ) , Area Health Education Center System ( AHEC ) ) is seeking to hire ...
-
Billing Specialist
4 weeks ago
SelectOne Buffalo, United StatesPosition Overview: · We are currently seeking a detail-oriented and experienced Billing Specialist to join our dynamic team. The ideal candidate will have a strong understanding of billing procedures, excellent communication skills, and a commitment to accuracy. · Responsibilit ...
-
Senior Research Support Specialist
2 weeks ago
University of Buffalo Buffalo, United StatesFiscal Year Position Title Senior Research Support Specialist Classification Title Senior Research Support Specialist Department The University at Buffalo Posting Number R230009 Posting Link Employer Research Foundation Position Type RF Professional Type Varies Appointment Term ...
-
Billing & Accounts Receivable Specialist
1 week ago
OLV Human Services Lackawanna, United StatesBilling & Accounts Receivable Specialist · Lackawanna, NY, USAReq #328 · Wednesday, May 1, 2024 · **Join Our Team as a Billing & Accounts Receivable Specialist** · Are you a meticulous number-cruncher with a passion for precision and organization? Do you thrive in a fast-paced e ...
-
University of Buffalo Buffalo, United StatesFiscal Year Position Title Research Implementation Specialist, Department of Medicine Classification Title Clinical Research Assistant Department Medicine Posting Number R240096 Posting Link Employer Research Foundation Position Type RF Clerical/Technical Type Full-Time Appointm ...
-
Senior Research Support Specialist, Psychology
3 weeks ago
University of Buffalo Buffalo, United StatesFiscal Year Position Title Senior Research Support Specialist, Psychology Classification Title Senior Research Support Specialist Department Psychology Posting Number R240077 Posting Link Employer Research Foundation Position Type RF Professional Type Part-Time Appointment Term ...
-
Senior Research Support Specialist, Psychology
2 weeks ago
University of Buffalo Buffalo, United StatesFiscal Year Position Title Senior Research Support Specialist, Psychology Classification Title Senior Research Support Specialist Department Psychology Posting Number R240078 Posting Link Employer Research Foundation Position Type RF Professional Type Full-Time Appointment Term ...
Advancement Associate Specialist - Buffalo, United States - Trocaire College
Description
WHO WE ARE
Trocaire College changes the trajectory of the lives of its students as well as the community in which our graduates serve.
We help our students of promise recognize their own talents and maintain their motivation while providing them the means by which to grow intellectually and emotionally.
Graduates of Trocaire are sought by Buffalo employers across some of the most in-demand industries for their exceptional character, skill and dedication.
The goal of a Trocaire College degree is to equip our students to become graduates of choice, fully prepared to thrive in a variety of in-demand career-oriented professions.
Description
The Advancement Associate Specialist is responsible for services and operations related to all aspects of the Office of Advancement including administrative support to the Vice President of Mission and Advancement.
Responsibilities include support in preparing alumni & donor reports, systems documentation, records maintenance, utilization of Donor Perfect software, ensuring the data integrity of the processing of all donations, pledges & acknowledgments through the database, reconciliation, and transfer of funds to appropriate accounts and the prospect management system.
As a database support administrator, data governance is a key priority to this position.Additionally, this position manages the front line reception and is often the first point of communication with the college's key stakeholders.
As an essential and integral member of the Advancement team, the Advancement Associate Specialist will strive to maintain and ensure a donor-centered experience within a fast-paced, diversely tasked working environment.
The Advancement Associate Specialist must be a goal oriented team player who has a strong work ethic and is self-motivated.
Key ResponsibilitiesMinimum Qualifications:
Preferred Qualifications:
Job Specific Competencies:
Position Specifications and Working Conditions:
The physical demands and the work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually moderate. The work is primarily indoors, but outdoor travel may be required. Ability to interact visually and tactilely with typical computer and electronic equipment. General office environment. May require long periods seated at a computer. May require standing for extended periods particularly during events. Requires close work on a computer screen for extended periods. May require lifting up to 20 lbs. Stair climbing may be necessary.
