Corporate Practice Assistant - Los Angeles, United States - Kirkland and Ellis

Kirkland and Ellis

Verified Company

Los Angeles, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive to move forward.

We share core values that help us achieve excellence:
collaboration, talent empowerment, service, inclusion, respect and gratitude.

Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field.

Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world's leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations.

We handle the most complicated and sophisticated legal matters because we don't just meet industry standards, we create them.

We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors.

With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions
The Century City office is seeking a service-oriented Practice Assistant to support an assigned group of attorneys.

Responsibilities include creating, revising and formatting legal documents, spreadsheets and presentations using the Firm's software (Office 2016, Adobe Acrobat DC and DMS); document comparison, revisions and proofreading.

Answering phones, entering attorney time, managing calendars, travel arrangements and expense reimbursements along with other general secretarial duties and projects as assigned.

This position requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment. Strong interpersonal and communication skills along with the ability to work collaboratively within a team are also required.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

Essential functions
include those set forth below. Other duties may be assigned. Regular attendance is an essential function of the job.

Document Preparation:

Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials.

In conjunction with the preparation of such documents, the practice assistant is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.

Transcribes dictation, minutes of meetings or taped records of conferences and meetings.

Administrative Support:

File Maintenance:

Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.

Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm's LegalKEY system and Document Management System.

Customer/Client Service and Teamwork:

Provides assistance to other practice assistants within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals.

Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients'/colleagues' current and future needs. Shares information and offers ideas and solutions in a team environment.

Professional Demeanor:

Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.

Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex practice assistant activities which may be highly confidential and sensitive, and requires discretion and diplomacy.

Qualifications & Requirements

The ability to work the core business hours of 8:30 am - 5:00 pm with flexibility for overtime, as required.

Must have 3+ years of administrative experience. Advanced proficiency in MS Word and formatting documents, Adobe Acrobat DC, PowerPoint and Excel experience are als