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    Coordinator, Office Support - Salt Lake City, United States - University of Utah

    University of Utah
    University of Utah Salt Lake City, United States

    3 weeks ago

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    Description
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    Announcement

    Details

    Open Date 05/15/2024 Requisition Number PRN14836N Job Title Coordinator, Office Support Working Title Coordinator, Office Support Job Grade D FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 25 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

    Monday - Friday 1:00PM to 6:00PM

    Is this a work study job? No VP Area President Department Univ Neighborhood Partners Location Other City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $20 to $25/hr Close Date Job Summary

    Provides support and assists with the overall administration of assigned department programs. Coordinates the support staff activities within a department. Assists with financial planning, goal setting, policy and procedures planning and implementation. Oversees the usage and maintenance of departmental resources.

    Position is located at the Hartland Partnership Center along the vibrant Jordan river corridor at 1578 W 1700 S.

    Responsibilities


    • Advises chairperson, director or dean on appointments, policies, procedures, deadlines for promotion, retention and tenure issues. Handles confidential material related to faculty searches. Coordinates activities of the same with their research office, laboratory, teaching, and administrative obligations.
    • Responsible for department personnel administration and related budget matters, personnel planning and forecasting, and hiring and firing of clerical/secretarial staff. Supervises clerical/secretarial staff with delegation of assignments and workloads, solving problems arising between staff and faculty.
    • Records, monitors, and verifies required data and information into information systems.
    Oversees operations of a central office in terms of directing assignments of department staff. Handles confidential information such as files, records, and correspondence (composing of letters and memos). Coordinates meetings and appointments for key department personnel and faculty


    • Acts as a liaison between the department and other offices and agencies both on and off campus.
    • Prepares special reports when needed by either department or university administration.
    • Assists with yearly budget preparation and recommends increases for staff members.
    • Reviews and edits research grant proposals by faculty to improve organization, grammar, clarity, etc. Coordinates assembly of materials prior to submissions
    • Acts as a resource for faculty and staff regarding matters related to and concerning University Policy and Procedures.


    This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

    Work Environment and Level of Frequency typically required


    Nearly Continuously:
    Office environment.

    Physical Requirements and Level of Frequency that may be required

    Nearly Continuously:
    Sitting, hearing, listening, talking.

    Often:
    Repetitive hand motion (such as typing), walking.


    Seldom:
    Bending, reaching overhead.

    Minimum Qualifications


    Bachelor's degree or equivalency (2 years related work experience may be substituted for 1 year of education) in a related area and a strong commitment to providing excellent customer service and effective communication skills required.

    Strong coordination and organizational skills required to prioritize conflicting deadlines. Ability to work independently, analyze, and make decisions to provide support to internal and external customers.


    Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

    Preferences Special Instructions Summary Additional Information

    The University is a participating employer with Utah Retirement Systems ("URS").

    Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

    Contact Human Resources at for information.

    Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

    Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

    This position may require the successful completion of a criminal background check and/or drug screen.


    The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

    All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


    The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.

    The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

    The requirement not to discriminate in education programs or activities extends to admission and employment.

    Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.


    To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA).

    More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

    Online reports may be submitted at

    This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.

    They also provide information about safety and security-related services offered by the University of Utah.

    A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

    Posting Specific Questions

    Required fields are indicated with an asterisk (*).


    • Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
    • Please indicate your level of knowledge/experience in budgeting, payroll, purchasing and human resource regulations:
    • No
    ne

    • Minimal
    • Moderate
    • Extensive
    Applicant Documents

    Required Documents


    • Resume
    Optional Documents


    • Cover Letter
    • Appropriate discharge document (such as a DD-21- Member Copy 4) - Veteran Only - Call
    • Addendum to the University of Utah - Veteran Only - Call after submission
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