Litigation Legal Administrative Assistant- 3545591 (Austin) - AMS Staffing Inc.

    AMS Staffing Inc.
    AMS Staffing Inc. Austin

    1 hour ago

    Part time
    Description

    Please connect with me on LinkedIn as well @Briana Kitchell

    Job Title: Litigation Legal Administrative Assistant

    Location: Austin TX 78746

    Salary/Payrate: $70K-$80K annually and AWESOME benefits

    Work Environment: Hybrid (2 days WFH AFTER 3 months of employment)

    Term: Permanent / Fulltime

    Bachelor's degree required: No

    Referral Fee: AMS will pay $500 should the person you refer gets hired

    JOB DESCRIPTION

    Legal Assistant for its Transaction Tax Practice. The ideal candidate is a proactive and resourceful individual with strong organizational and communication skills, both written and verbal.

    Essential Duties and Responsibilities

    • Time entry: Enter attorney time into billing system
    • Deadline Calendaring: Calendar and monitor case deadlines for attorneys
    • File management: Maintain and organize files in an orderly manner following the standard naming conventions when scanning and saving documents to the firm document management system
    • Coordinate schedules: Coordinate attorney calendars, meeting arrangements, and travel
    • Billing: Assist attorneys with finalizing pre-bill drafts
    • Expense reimbursement: Submit attorney expenses for reimbursement and reconcile attorney credit cards
    • Process new client/matter intake: Prepare new matter forms and open files
    • Prepare Documents: Prepare shell forms and assist with drafting pleadings, motions, briefs, or other legal documents or correspondence. Assist attorneys with converting files between formats (e.g., Word and PDF) and document comparisons.
    • Discovery: Prepare draft discovery requests and responses, prepare production for service (e.g., bates stamping), process incoming production, assist with deposition preparation and scheduling
    • Filing and Service: Finalize and proofread filings and coordinate in-person or electronic filing and/or service
    • Docketing and Submissions: Obtain hearing and trial settings and submit filings to non-hearing dockets
    • Hearing and Trial Support: Prepare materials for and assist with preparation for hearing and trials. Attend the hearing or trial, as needed
    • Communicate clearly, concisely, and professionally with attorneys, staff, opposing counsel, and court personnel
    • Exercise good judgment by making sound and practical decisions
    • Other duties and special projects, as assigned

    POSITION QUALIFICATIONS (EDUCATION AND/OR EXPERIENCE AND SKILLS)

    • Preferred qualifications: College degree or equivalent combination of education and experience.
    • Experience: Minimum of 5 years, with a preference for litigation experience.
    • Software Proficiency: Demonstrate proficiency in MS Office (Outlook, Excel, and Word) and Adobe.
    • Professionalism: Exercise complete discretion and a high degree of professionalism
    • Process Adherence: Ability to follow processes and procedures.
    • Initiative: Ability to anticipate work needs, follow through with minimum direction, and proactively follow-up on own initiative.

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