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    Administrative Assistant - Portland, United States - Portland Community College

    Portland Community College
    Portland Community College Portland, United States

    1 week ago

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    Description
    (PCC Only)

    Administrative Assistant
    • Student Belonging and Well beingRequisition IDreq2198DepartmentOffice of Dean of Student Belonging & WellbeingCampusCA-Cascade CampusEmployment TypeClassified-Full TimeBest Consideration Date6/15/2024Position SummaryFull time Administrative Assistant
    • Student Belonging and WellbeingOnsite FlexThe Student Belonging and Wellbeing Division within Student Affairs is searching for a full time, Administrative Assistant to join our student centered, collaborative, and dynamic leadership team.
    This position is supervised by and a mission-critical partner of the Executive Dean of Student Belonging and Wellbeing with a typical work schedule of Monday
    • Friday, 8:00am 5:00pm (start and end times are flexible), from the Cascade Campus with minimum onsite work of four (4) days per week.
    This position is essential to our division-wide engagement and success. Below is a general job overview, job duties, minimum qualifications, and success criteria for this position.


    Job Overview:
    The Administrative Assistant provides a full range of complex administrative functions for senior management supporting district operations.
    The Administrative Assistant performs their work independently, exercises considerable judgment, and responds to complex, technical and sensitive issues.
    The Administrative Assistant has frequent Interactions with a variety of individuals within PCC, the general public and outside customers.

    See the classification description for additional information:
    ProfileThese qualifications, skills and abilities are critical for success in this position.
    Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

    Experience and high level competence in the use of technology/varied apps/presentations, especially with technology across the Google platform, but also including (but not limited to) Microsoft Office, Banner, Argos, project management platforms, etc.

    Additionally, the candidate should be willing to learn and become adept at new technologies as they emerge or as needed.

    Advanced organizational, time management, and prioritization skills.
    Strong attention to detail and accuracy in producing reports, communication, and documents, contracts, etc.
    Ability to problem solve independently and effectively.
    Demonstrated commitment to diversity, equity, and inclusion in higher education.

    A commitment to relationship building, taking a trauma-informed, culturally responsive approach, including fluency in languages other than English, and staying patient, empathetic, and compassionately professional while working with our students, staff, and faculty is critical to success in this role.

    An interest and willingness to support the success of others and to train and guide others on PCC and division operations and processes is key to the needs of our Division.

    Minimum QualificationsTo be considered, your application must demonstrate these minimum qualifications.

    (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

    High school diploma or GEDFive years of responsible administrative support experience (Note:
    College or business school training may be substituted for up to two years of the experience requirement)Other combinations of experience, education and training that would provide the required knowledge, skills and abilities will be considered.

    Preferred Qualifications Experience in a secretarial role or capacity is desirablePosition Grade20Starting Salary ExpectationsThe first two steps of the range are:
    $53,870 and $55,484 per year.
    Higher salary placement may be available based on qualifications, experience and internal equity.

    Position Grade Salary Range$53870 to $86443 Annual SalaryFTE1PCC BenefitsPCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options.

    Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

    PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP.

    PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

    Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).


    Paid Leave:
    (Pro-rated by FTE for Part-Time Employees) Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)8 hours of sick leave per month24 hours of additional personal leave days per year12 Paid holidaysView a complete list of PCC benefits.

    Working Conditions and Physical RequirementsIncumbents typically work in an office setting but may be assigned other duties such as transporting office supplies and equipment.

    Duties typically involve managing multiple priorities, handling interruptions, deadlines and other work pressures. Some positions may involve limited local travel.

    Background Check RequiredYesPortland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment.

    You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility.

    Please do not send your documentation to the hiring manager directly.

    For verification of eligibility, please submit the following documentation:

    Veterans:
    DD214Disabled
    Veterans:

    DD214 and Letter from the Department of VAPortland Community College is committed to hiring and retaining a diverse workforce.

    We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

    Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.

    Notice of the Availability of the Annual Security Report:

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College's (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website.

    The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming.

    The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years.

    Paper copies of the ASR are available upon request at all Department of Public Safety offices.
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