People Operations Support Specialist - Decatur, United States - Emory University

Description

Discover Your Career at Emory University:

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

JOB DESCRIPTION:

• Educates and assists management and employees within a particular division or department in the administration of human resources policies and procedures.
• Interprets policies and works with appropriate staff to effectively resolve human resources issues.
• Provides guidance to managers and supervisors regarding employee leave policies.
• May investigate and gather information regarding employee relations, Workers' Compensation and FMLA situations.
• Initiates employment requisitions and follows up on job postings and applicant referrals.
• Processes new hire and applicant tracking paperwork.
• Ensures the accuracy and completeness of employment documents.
• Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks and maintains required documentation.
• Maintains databases, records and files and prepares reports.
• May assist with budget preparation and monitor expenditures for specific areas.
• Performs related responsibilities as required.

People Operations Support:

• Processes payment requests (bonuses, reclassifications, promotions, and merit increases) and collaborates with Emory compensation team for approvals
• Responsible for creating impactful HR-related surveys, reports, and communications.
• Assists in preparing, updating, and managing team reports, HR metrics, and dashboards.
  Collaborates with supervisors to ensure accurate and timely input and maintenance of timekeeping data in Task Force and Emory time keeping systems.
• Addresses timekeeping-related inquiries from employees.
  Provides support for special projects, such as Employee Engagement Surveys, Career Pathing, etc.
  Maintains the integrity of confidential employee data within our HR systems, generating crucial reports for decision-making for leadership.
  

General Support to the Human Resources Team - Talent Acquisition Support:

• Champions our search for talent by posting jobs, scheduling interviews, updating HRIS and streamlining new hire onboarding tasks.
• Organizes and coordinates onboarding and orientation processes.
• Serves as the POC and liaisons with new hires.
  Coordinates logistics for successful general HR-sponsored events across the Task Force, ensuring flawless execution.
• Manages supplies, calendars, and inquiries to keep our team organized.
• Collaborates with the HR team to respond to inquiries by monitoring the generic AskHR email address.
• Coordinates, and administers employee giveaways and gifts
• Participates in committees and workgroups organized by Human Resources, including the CREW and/or ELEVATE Mentorship programs.

MINIMUM QUALIFICATIONS:

• Two years of college coursework, and three years of office administration experience which includes two years of human resources experience, OR an equivalent combination of education, training and experience.
• Knowledge of various personal computer software packages.

PREFERRED QUALIFICATIONS:

• A bachelor's degree in Human Resources, Business, or a related field.
• Demonstrated knowledge and understanding of HR laws and regulations, highlighting the importance of compliance in their role.
• Strong technological aptitude.
• Advanced knowledge of MS Office or Google suite.
• Working knowledge of PeopleSoft, BambooHR, Cvent, Trello and Kronos.
• A customer service-oriented mindset, empathy, and a commitment to addressing employee needs contribute to a positive HR experience for all staff members.
• The ability to navigate evolving situations and proactively adjust to new challenges is a valuable attribute.
• Strong organizational skills are crucial, given the role's emphasis on coordination and administration.
• The specialist will coordinate multiple projects, requiring prioritizing tasks and meeting deadlines efficiently.
• Strong Communication skills (verbal, written, listening), problem solving skills are essential.
• Accuracy is paramount in HR administration.
• The specialist must pay close attention to detail in event planning, data entry, and record-keeping.
• The ability to spot errors and ensure precision in all aspects of the role is essential for success.
• HR issues can be complex, and the specialist should demonstrate strong problem-solving skills. This includes analyzing situations, identifying solutions, and making informed decisions
• Given the sensitive nature of HR functions, the specialist should exhibit high integrity and ethical conduct.
• Upholding confidentiality and handling HR matters with discretion are essential components of the role
• A candidate with a genuine interest in human resources, demonstrated by aspirations to grow within the HR field, pursue HR certifications, or stay abreast of industry trends, would bring added value to the role.
• This passion for HR can drive continuous improvement and innovation within the organization.
  

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Task Force on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at V) | TDD). Please note that one week advance notice is preferred.