- Support administrative functions related to student services within the department, including quarterly grad aid process, degree progress and milestone tracking, admissions, course/curriculum management, and others.
- Oversee and/or process a variety of complex financial transactions, including but not limited to purchase, verification, reimbursement, and payroll; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. May include arranging for faculty and visitor travel. Create complex reports and spreadsheets which may utilize specialized software and systems.
- Act on behalf of the Applied Physics DFO or Student Services Manager in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex meeting, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and supporting budget management.
- Compose and draft documents and correspondence for presentations, meetings, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts.
- Provide administrative support to AP faculty without other administrative support. Includes financial, procurement, supplies, and other tasks.
- Other duties may also be assigned.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Familiarity with systems used at Stanford for financial and student services tasks such as Oracle Financials, GFS, CourseDog, etc.
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
- Schedule: Full-time
- Employee Status: Regular
- Grade: F
- Requisition ID: 102603
- Work Arrangement : Hybrid Eligible
-
Stanford University Stanford, United StatesThe School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued acros ...
-
Physical Therapist
1 week ago
Stanford Health Care Stanford, CA, United States1.0 FTE Full time Day - 08 Hour R Onsite 78710 OP CTR PAIN FACILITY Other 300 Pasteur Dr,PALO ALTO,CaliforniaIf you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be d ...
-
Physics Education Lab Manager
3 weeks ago
InsideHigherEd Stanford, United StatesPhysics Education Lab Manager School of Humanities and Sciences, Stanford, California, United States Research Feb 29, 2024 Post Date 102412 Requisition #Physics Education Lab Manager · The School of Humanities and Sciences (H&S) is the foundation of a liberal arts educati ...
-
Postdoctoral Fellow
1 week ago
Stanford University Stanford, United StatesA machine learning-focused postdoctoral scholar position is available at the Stanford University School of Medicine. No prior life science experience is necessary. The scholar will join a machine learning group with unparalleled direct access to clinical resources, as well as Sta ...
-
Life Science Research Professional 1
2 weeks ago
InsideHigherEd Stanford, United StatesLife Science Research Professional 1 School of Medicine, Stanford, California, United States Research Jun 19, 2023 Post Date 99603 Requisition #The Wyss-Coray Lab at Stanford University is seeking a Life Science Research Professional 1 to perform basic functions and activit ...
-
Laboratory Manager
3 days ago
InsideHigherEd Stanford, United StatesLaboratory Manager Doerr School of Sustainability, Stanford, California, United States Research Mar 04, 2024 Post Date 102171 Requisition #This position is on-site and based on Stanford's main campus. Interested candidates must include a resume and cover letter to be consid ...
-
Life Science Research Professional 1
3 weeks ago
InsideHigherEd Stanford, United States Administrative Jobs ,· Life Science Research Professional 1 · Stanford University · Job Number: 82351 · Stanford University is seeking a Life Science Research Professional 1 to perform basic functions and activities involved in defined research projects, and independently conduct and analyze experim ...
-
Software Developer 3
3 weeks ago
InsideHigherEd Stanford, United StatesSoftware Developer 3 School of Medicine, Stanford, California, United States Information Technology Services Jun 14, 2022 Post Date 94937 Requisition #The Deisseroth Lab at Stanford University is looking for a Computational Biology Research Scientist to develop software for ...
-
Research Associate in Genomics
1 week ago
InsideHigherEd Stanford, United StatesResearch Associate in Genomics (Engreitz Lab, Life Science Research Professional 1) School of Medicine, Stanford, California, United States Research May 21, 2024 Post Date 103338 Requisition #The Department of Genetics is seeking an experimental or hybrid experimental/compu ...
-
Building Manager
4 days ago
InsideHigherEd Stanford, United StatesBuilding Manager School of Engineering, Stanford, California, United StatesNew Facilities 4 days ago Post Date 103493 Requisition #The School of Engineering · Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies th ...
-
lpn night shift
2 weeks ago
Exceptional Living Centers Stanford, United StatesPosition: LPN NIGHT SHIFT Location: Stanford, KY · Job Id: # of Openings: 1 Stanford Care and Rehab Now Hiring a Night Shift Nurse DAILY PAY IS NOW OFFERED Do Not Wait to Apply -- This is a great opportunity to join a leading long term care company · Great ...
-
Life Science Research Professional 2
1 week ago
InsideHigherEd Stanford, United StatesLife Science Research Professional 2 School of Engineering, Stanford, California, United States Research Nov 27, 2023 Post Date 101530 Requisition #This is a one-year fixed term position.The School of Engineering · Stanford Engineering has been at the forefront of innovatio ...
-
Life Science Research Professional 1
3 weeks ago
InsideHigherEd Stanford, United StatesLife Science Research Professional 1 School of Medicine, Stanford, California, United States Research Oct 09, 2023 Post Date 100976 Requisition #The Department of Genetics at Stanford University seeks a Life Science Research Professional (LSRP) I to join William Greenleaf's ...
-
Life Science Research Professional
3 weeks ago
InsideHigherEd Stanford, United StatesLife Science Research Professional (1 Year Fixed Term) School of Medicine, Stanford, California, United States Research Feb 23, 2024 Post Date 102360 Requisition #The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology continues to push ...
-
Life Science Research Professional 2
3 weeks ago
InsideHigherEd Stanford, United StatesLife Science Research Professional 2 School of Medicine, Stanford, California, United States Research Nov 13, 2023 Post Date 101392 Requisition #Stanford University is seeking a Life Science Research Professional 2 to assist in developing and deploying a pooled cell enginee ...
-
Physical Science Research Professional 1
2 weeks ago
InsideHigherEd Stanford, United StatesPhysical Science Research Professional 1 School of Engineering, Stanford, California, United States Research Jan 12, 2024 Post Date 101935 Requisition #Note - This is a 1 year fixed term position.The School of Engineering · Stanford Engineering has been at the forefront of ...
-
Computational Biologist
1 week ago
InsideHigherEd Stanford, United StatesComputational Biologist & Engineer in Genomics (Engreitz Lab, Research Data Analyst 1) School of Medicine, Stanford, California, United States Information Analytics May 28, 2024 Post Date 103415 Requisition #The Department of Genetics is seeking a computational biologist (R ...
-
Computing Support Analyst
2 weeks ago
InsideHigherEd Stanford, United StatesComputing Support Analyst School of Engineering, Stanford, California, United States Information Technology Services Nov 28, 2023 Post Date 99341 Requisition #The School of Engineering · Stanford Engineering has been at the forefront of innovation for nearly a century, crea ...
-
Facilities Manager, Hopkins Marine Station
3 weeks ago
InsideHigherEd Stanford, United StatesFacilities Manager, Hopkins Marine Station Doerr School of Sustainability, Stanford, California, United States Facilities Mar 15, 2024 Post Date 101900 Requisition #This role is designated as onsite and requires incumbents to report to work at the Hopkins Marine Station Cam ...
-
InsideHigherEd Stanford, United StatesDirector of the SHARE Education Team and Deputy Title IX Coordinator Stanford, California, United StatesNew Administration 3 days ago Post Date 103507 Requisition #Stanford University embraces diversity and seeks candidates who will contribute to a climate that supports stu ...
Student Services and Finance Coordinator, Applied Physics - Stanford, United States - Stanford University
Description
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines.As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major.
Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future.
Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.The Department of Applied Physics (AP) is a graduate department in the School of Humanities and Sciences.
It is one of three elements-Applied Physics, Physics, and the SLAC National Accelerator Laboratory-in the broader physics community at Stanford.
AP seeks out and develops new areas of physics with broad impact on science, engineering and society through research and education.
While the department is relatively small, it has nine National Academy of Science and four National Academy of Engineering members in addition to one MacArthur Foundation Fellow and several Packard Foundation Fellows.
The department houses 26 faculty and, in an average year, 170 grad students. Learn more about the department atThe Department is seeking a Student Services and Finance Coordinator (SSFC).
The SSFC will work under general supervision of the Applied Physics Director of Finance and Operations to support complex administrative tasks related to student services and financial processing within the department.
They must possess and demonstrate a positive outlook on continuous process improvement while maintaining a team-based and customer-focused mindset.It is critical that this position exhibit sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management.
This position must also exhibit a strong desire to continuously learn new and unfamiliar topics, policies and procedures as they relate to student services and financial processes.
The ability to translate this information into operational successes will be critical.This is a 100% FTE, continuing position.
This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need, with a maximum of 1 day per week of remote work.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply.
CORE DUTIES:
EDUCATION AND EXPERIENCE:
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
In addition, preferred requirements include:
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy.
Our culture and unique perks empower you with:
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities.
Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants
requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at For all other inquiries, please submit a contact form.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
