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Housing Compliance Monitor - Fresno, United States - Cesar Chavez Foundation
Description
Summary The Housing Compliance Monitor's responsibilities include coordinating external audit processes for regulatory agencies, lenders, and investors.Tasks include scheduling, audit preparation, effective monitoring of critical benchmarks and due dates, coordination with other team members/departments, organizing and distributing tools and preparatory documents, record assembly/electronic retention, managing the corrective active process, proving guidance and directive to property team members to resolve discrepancies, review and analysis for acceptability of corrective measures and related materials per the requirements/expectations of the applicable housing program rules/regulatory agency, compiling and organizing records, drafting formal responses to third party monitoring reviews, tracking and follow-up of audit closure status with external monitors, data management, and internal reporting.
Data management includes daily use and upkeep of audit tracking log and related systems, development and maintenance of property audit binders, data entry and use of Yardi, Smartsheet, external systems, and other systems as assigned.
The Monitor works with the Department to maintain compliance with the regulatory commitments for the applicable programs:Section 42/Low-Income Housing Tax Credit program, VASH, HUD Section 8, HUD 236, HUD 202 PRAC, Bond, HOME, CalHFA, AHP, MHP, and, special needs housing programs, and other housing programs as applicable.
The Monitor provides technical assistance and guidance, aims to minimize recurring deficiencies in collaboration with property staff, responds to inquiries, and supports the Department in completing special projects as needed.
Where applicable , t he Monitor travels to all locations where the organization conducts business, including out-of-state locations. The Monitor brings excellence to their work and related activities and effectively completes the job. Essential Duties and Responsibilities include the following. Other duties may be assigned.ADMINISTRATIVE:
+ Perform all monitoring functions using Microsoft Office Word, Adobe Acrobat Pro/DC Pro, Yardi, Smartsheet, and other programs/applications as assigned + Management of the Audit Tracking Log through Smartsheet and related functions. + Management of digital database pertaining to external audit monitoring and related functions. + Data entry, Recordkeeping, and database management (electronic/physical files, shipping/receiving) + Written and verbal communications with internal/external parties + Compose complex correspondence, including merging documents and graphics + Routinely track the status and completion of corrective action assignments + Use computer hardware/software to produce documents, track tasks, and generate other reports. + Use all available resources to initiate and perform research as needed. + Coordinates and arranges meetings, training schedules, and preparation of agendas. + Develop and perform training for large and small groups. + Assist in developing and implementing tools, functions, training, policies, procedures, resources, and other tasks as assigned. + Travel includes visits to properties, training locations, and other events as assigned.
The Monitor must:
have adequate skill in Adobe Pro and Microsoft Office programs, sound ability to draft formal business correspondence swiftly/effectively, professionally communicate in both written and verbal form, ability to manage multiple projects simultaneously, advanced-level attention to detail, and accuracy in recognizing that small numbers and details matter, have ability to acquire advance capacity to identify noncompliance and effective corrective action (including layered program scenarios), have ability to acquire moderate-to-advance capacity to effectively manage and maneuver through the technical systems (i.e., Smartsheet, Yardi, HUD Secure Systems, and external partner/regulatory systems, etc.) and related procedures (i.e., archiving data electronically, filtering electronic data to streamline views, managing sheets, automated workflows/set-up, Excel formulas, electronic workbooks/sheets, etc.), have moderate level ability to understand financial statements and concepts, have basic-to-moderate competency in producing/understanding Excel formulas, ability to compute figures with accuracy (i.e., projecting a household's estimated annual income with full or limited details), ability to develop and maintain an advanced-level compliance knowledge/skill for all applicable programs/procedures, ability to read/examine/apply extensive legal records or regulatory literature, perform effective analysis of information, resolve issues independently where limited standardization exists, ability to apply logical and critical thinking concepts, demonstrate effective problem-solving skills, ability to perform research and make decisions based on adequate analysis of information and circumstances, ability to travel routinely including extended stays, establish sound priorities and meet deadlines, effectively manage a large workload, maintain effective performance during rush periods, handle sensitive information with integrity, work productively and with initiative, have the flexibility to adapt to change effectively, maintain adequate typing (i.e., 55 wpm or more), work well independently and in a group environment, strive to do more for the team, and carries out work professionally in both product and conduct.
Education and/or Experience A minimum of four-year college education/technical school training, or four years of relatable experience and/or training or equivalent combination of education and experience.
Five years or more experience in a relatable occupation or experience in an affordable housing program or a Bachelor's degree is preferred.
Professional industry designations of Housing Credit Certified Professional (HCCP), Novogradac Property Compliance Certification (NPCC), and Certified Occupancy Specialist Advanced (COSA) are highly preferred.
Experience with Smartsheet or Yardi is preferred; the ability to design and build digital monitoring systems (dashboards, moderate-to-advance formulas, etc.) is highly preferred.
SALARY RANGE:
$54,080.00-$57,200.00 PER YR. DOE
Benefits include 100% employer paid medical, dental and vision.