Assistant Director, JD Admissions - San Diego, United States - University of San Diego

Description

Duties

Provide guidance to prospective law students through individualized counseling, panel and group presentations:

• Serve as one of the primary contacts between the Office of Admissions and prospective JD students.
• Advise prospective students on the law school's admissions processes and general financial aid information.
• Coordinate prospective student contacts with current law students, alumni, faculty and other law school constituents as a secondary recruitment tool.
• Develop and maintain calendar schedule for campus tours and information sessions including the recruitment of current student tour guides.
• Manage records of prospective student visitors to campus using Unite enrollment system.
• Work with pre-law groups at colleges and universities throughout the region and nation to schedule group visits to USD's campus and/or USD law school presentations on their home campus.
• Provide training to current law students for law school touring and general enrollment advisement.

Participate in the review of law school applications:

• Evaluate law school application files and render admissions decisions.
• Review committee files, potential waitlist candidates, and presumptive deny decisions as assigned by the Director.
• In addition, make independent final decisions on presumptive deny decisions.
• Effectively manage the waitlist to ensure there is a pool of candidates available if needed. This includes the distribution of waitlist decisions, the reception of waitlist confirmation and taking appointments with waitlist candidates.
• Serves as the Law School Admissions and Financial Aid office's point person for Unite database training.
• Manage the Unite to Banner Interface including the processing of portal letters for newly admitted students.
• Oversees the full-time Admissions Coordinator and part-time seasonal JD application readers with the assignment of file distribution.
• Also, provides direction regarding the processing of decisions and scholarships, completing files, managing the account, Unite reports, the registering and organizing of recruitment events, Unite to Banner records transfer for matriculated students and the development of the FlexApp.

Manage the development and implementation of communication with prospective students as it relates to admissions requirements, curriculum offered and student experience:

• Manage and develop email and print pieces for prospective students including oversight of the Unite-Journeys email communication program.
• Work closely with the Office of Communications on the development of admissions, recruitment and publication pieces.
• Maintain and continually improve web pages and student portal dedicated to prospective and admitted applicants to ensure critical and up to date information is readily available, such as online signups for campus tours / information sessions and admitted applicant retention events such as spring Campus Visit Days.
• Manage, and monitor online communications with prospective law students via social networking sites as well as other new technologies.

Develop annual recruitment schedules and assist Director of Admissions & Diversity Initiatives with diversity recruiting initiatives and pipeline programming events:

• Assist the Director of Admissions & Diversity Initiatives with the development of a national fall recruitment schedule.
• Identify both national and USD specific feeder schools to visit for law school fairs, panel presentations and individual visits to increase the overall applicant pool.
• Identify schools and events that focus on minority recruitment opportunities to facilitate our diversity enrollment initiatives.
• Develop a West Coast, spring recruitment schedule that focuses on major feeder schools such as the University of California campuses and California State Universities.
• Manage the record keeping of the prospective student database and ensure post event communications are being distributed to prospects from these events.
• Under the supervision of the Director, develop trip specific budgets and monitor the overall recruitment budget.
• Serve as one of three administrators traveling and representing the law school at national recruitment events.
• Help organize pipeline programs in the greater San Diego County that provide knowledge and information to underrepresented minorities from the middle school level on up. This includes holding events on city school campuses and bringing groups of students to USD for seminars and information sessions and assist the Director with the law school's participation in LSAC's Discover Law campaign.

Organize Campus Visit Days, assist Director of Admissions with organizing admitted applicant lunches and off campus retention events:

• Manage the creation and implementation of admitted applicant retention events. Develop agenda and structure for spring Campus Visit Days. This includes recruiting the participation of faculty, current students, alumni and law school administration.
• Plan off campus admitted applicant events in major feeder cities such as Los Angeles, Orange County, Phoenix, SF Bay Area, etc.
• Assist Director to organize small-scale lunch events on campus during the week and on Saturdays for admitted applicants visiting campus.

Perform administrative duties:

• Perform administrative duties as necessary including overseeing office staff, responding promptly to emails and phone calls and attending meetings within the department, law school and university.
• Keep up to date on latest trends and practices within admissions and legal education.
• Perform other duties or tasks as assigned.

Special Conditions of Employment:

Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations. For more regarding information USD's COVID-19 protocols, please visit

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement : Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Minimum Qualifications:

• Bachelor degree with 3-5 years of education admissions experience required; Graduate degree with 2-3 years of education admissions experience or higher education experience may be substituted.
• Demonstrated knowledge of admission procedures is required.
• Valid driver's license and the ability and desire to travel during peak recruitment periods is required.
• Experience managing student events required.
• Demonstrated ability to prioritize workload, take initiative in managing projects, develop and keep to timelines with minimal supervision required.
• Demonstrated knowledge of financial aid policies and procedures a plus.
• Excellent organizational skills and attention to detail is critical.
• Ability to handle confidential information, exhibit good judgment, and exemplify appropriate customer service in working with students, faculty, and all levels of university staff and officials.
• Exceptional communication and interpersonal skills, including effective writing and public speaking. Strong problem-solving skills expected.
• Demonstrated commitment to diversity, equity and inclusion in an academic or professional setting.

Preferred Qualifications:

• Experience managing communications platforms and campaigns preferred.
• Experience working in a law school setting preferred.
• Demonstrated ability to develop recruiting plans, marketing materials and recruitment experience preferred.
• Intermediate to advanced computer skills, including word-processing, database maintenance, and subsequent data analysis. Minimum of intermediate experience with Word, Excel and MS Outlook required. Experience with web content development preferred.