Administrative Assistant - Richmond, United States - Dept of Veterans Services

Dept of Veterans Services

Verified Company

Richmond, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Title:
Administrative Assistant

State Role Title:
Admin and Office Spec III

Hiring Range:
$20-$27/hr

Pay Band:

WG

Agency:
Dept of Veterans Services

Location:

JAMES MONROE BUILDING

Recruitment Type:
General Public - G

Job Duties

Manage and coordinate schedules, appointments, and meetings for the director and service line leaders as needed, ensuring efficient time management and prioritization.
Coordinate travel and ensure smooth travel experience.
Facilitate internal and external communication. Prepare and edit correspondence, reports, and presentations.
Take meeting minutes, create meeting agenda's and manage meeting logistics for director and attendees.
Handle confidential and nonroutine information with the utmost discretion.

Minimum Qualifications

Working knowledge of the CAPP manual, administrative procedures, Small Purchase Charge Card holder fiscal responsibilities, and state budgetary principles.
Extensive knowledge of software, specifically the MS Office Suite, Excel, Access and use of the Internet as an informational tool.
Experience managing multiple senior leadership calendars, travel itineraries, administrative duties, and operational and diverse programmatic activities.
Previous interaction with diverse constituencies and interagency government officials discussing administrative matters to develop and implement administrative policies and procedures.
Experience and knowledge with eVA, Quick Quote Bid, Contract Negotiation, SWaM purchasing requirements and pricing to acquire goods and services.
Experiencing managing a high volume of daily administrative operations in a dispersed team environment
Ability to take initiative and anticipate upcoming tasks based on program schedules and budget
Experience accepting guidance/instruction to achieve desired outcomes
Superior oral and written communication skills.

Additional Considerations
- : Must have demonstrated experience with:

Providing extensive administrative support functions at the direction of a supervisor/program manager.
Preparation and delivery of written reports and presentations targeted to internal agency audiences

Special Instructions

Contact Information

Name:
DVS HR Team

Phone:
N/A

Note**:

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

**Equal Opportunity Employer