- Researches, selects and reserves venues and negotiates associated deliverables for alumni engagement and donor events, both on and off campus.
- Researches, selects and manages all aspects of vendor relationships for equipment and services needed for events including but not limited to audio/visual, catering, entertainment, linen and seating rentals, staffing and hotel accommodations.
- Plans event aesthetics and executes on design by creating centerpieces, decorations, room layout and other final touches to achieve creative vision.
- Oversees and procures event supplies for NWU Advancement; assists internal partners in managing budget, tracks all event expenses and provides on-going updates and timely expenditure reports.
- Serves as site coordinator during events which includes managing all logistical details, event set up and tear down, leading volunteers and staffing, and troubleshooting.
- Manages the event registration process and provides accurate and timely attendance reports both pre and post event.
- Assists with pre and post event engagement of audiences.
- Develops annual, measurable goals in conjunction with the Director of Alumni Relations.
- Travels occasionally to manage non-local events.
- Occasionally works nights and weekend hours for event participation and to meet with alumni and friends of the university.
- Bachelor's degree or equivalent experience is required.
- Event planning experience is required.
- Experience as a leader of project teams and volunteers.
- Self-starter with strong organizational and project management skills.
- Adaptable, flexible and eager to work collaboratively with colleagues to achieve Advancement goals.
- Demonstrated creative thinking skills and ability to problem-solve under pressure.
- Able to work independently, prioritize tasks, and meet schedule deadlines.
- Works well with others and collaborates from a position of appreciative inquiry Strong interpersonal, oral, and written communication skills.
- High-energy with a positive, can-do attitude.
- Must be computer proficient, with knowledge of Microsoft Office Suite Applications and should be familiar with utilizing databases.
- Demonstrate the ability to maintain and be responsible for confidential information.
- Domestic travel accounts for less than 1% of annual time worked, including air travel and overnight stays.
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Events Coordinator - Lincoln, United States - Nebraska Wesleyan University
Description
Nebraska Wesleyan is recruiting for an Events Coordinator. Successful candidates will have a passion for higher education, work collaboratively across the Advancement Team and campus, effectively lead volunteers and have a drive to transform lives and impact societal good through constituent engagement.
The Events Coordinator role is a full-time, twelve-month position responsible for planning and executing alumni engagement events and select high-profile institutional events. Primary responsibilities include developing and delivering in-person and virtual events as well as digital programming to constituents; leading teams of partners and volunteers to meet event objectives; identifying, managing and executing logistical elements of events including but, not limited to, event plans, timelines and task lists, vendor relationships and contract negotiation, print and digital communication; assisting with developing and measuring event benchmarks and pre and post event engagement of attendees. Activities will be focused on creating meaningful, impactful and mutually beneficial experiences for those wishing to support Nebraska Wesleyan.
Nebraska Wesleyan University is a liberal arts university emphasizing baccalaureate programs for traditional undergraduates, with selected master's degree programs. The attractive 50-acre campus sits in a residential neighborhood of Lincoln, Nebraska.
NWU offers a competitive wage and comprehensive benefits plan including health insurance, life insurance, disability benefits, retirement, seven weeks of paid time off per year as an exempt employee through vacation and holidays, and 100% undergraduate tuition remission for dependents after one year of service and 50% tuition remission for employees and spouse for graduate level programs.
Responsibilities:
Diversity is a core value of Nebraska Wesleyan University's mission and we embrace it as a source of strength. Applicants are encouraged to demonstrate how they are able to enhance and embrace this University core value in a diversity statement submitted as part of their application materials.
Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.
How to Apply:
To apply, please send letter of application addressing qualifications, diversity statement, current curriculum vitae, the names of three professional references and unofficial transcripts to the following URL: Review of applications will begin immediately and continue until the position is filled.
