- Distribution of incoming and outgoing packages and keep accurate records.
- Event support and set up logistics.
- Preparation of offices for new hires.
- Organization of conference rooms for meetings.
- Answer incoming calls in timely and professional manner; transfer calls as necessary.
- Greet clients and visitors and direct them to the appropriate person, department or conference room.
- Reserve conference rooms, coordinate related meal orders and handle meeting logistics.
- Maintain conference room calendars.
- Receive incoming mail and courier deliveries.
- Provide telephone coverage for receptionist in the Los Angeles office.
- Open and close reception area (activate call transfers to the Los Angeles receptionist, lock doors, turn off lights, etc.).
- Provide support as a floater to cover assistants who are out of the office. Responsibilities include the following:
- Type memos, correspondence, reports, and other documents as requested by attorneys.
- Respond and follow up on client requests in a timely manner.
- Maintain attorneys' calendar for meetings, conferences, travel, and other events (domestic and international).
- Enter time in billing system and send invoices to clients.
- Prepare agendas and schedules for all applicable activities and events.
- Handle work overflow from other assistants.
- Assist with scanning and filing projects as needed.
- Excellent verbal/written communication skills.
- Ability to communicate and interact with attorneys, clients, all levels of staff and management at the firm.
- Able to work independently and follow confidentiality protocols.
- Strong organizational and time management skills.
- Ability to plan and manage work under time constraints and high-pressure situations.
- Strong analytical and critical thinking skills.
- Bachelor's degree required.
- Proficient with MS Word, Outlook, Excel and PowerPoint.
-
Administration Floater
2 days ago
The Rockridge Group New York, United StatesJob Description · Job Description Category Name: Administration FloaterJob Title: Printing Specialist · Duration: 6 months to PermLocation: Onsite, 330 Madison Ave. NYREQUIREMENTS:Provide excellent customer service skills. · Tasks and activities that are defined and routine. · Cl ...
-
Administrative Assistant
21 hours ago
eTeam New York, United StatesJob Title: Administrative Assistant (Floater) · Job Location: New York, NY Onsite) · Job Duration: 06 Months + Possible extension · Pay range: $30-35 an hour on W2 · Description: · Department: AM Public Regional Management · Job Category: Administrative · Job Title: Asset & Weal ...
-
Direct Support Professional
1 week ago
The Arc Wayne Newark, United StatesThe Arc Wayne of Newark, NY, a Human Services Agency, is seeking to hire a full time Direct Support Professional (DSP) Evening Floater, to support adults with developmental disabilities in obtaining their life goals. The role of the DSP is to teach, encourage, inspire, mentor, in ...
-
Receptionist/Office Services Floater
1 week ago
Cogent infotech New York, United States ContractJob Title: Receptionist / Office Services Floater · Duration: 6 months temp to perm · Brief Job Description – Provide comprehensive support as a member of the Administration team. · Description: Reporting to the Vice President of Administration/Office Services, this person will ...
-
3 Administrative Assistants needed
2 days ago
Constantin Control Associates LP New York, United StatesJob Description · Job DescriptionMajor Investment Bank / Financial Services Firm located in NYC has 3 Immediate needs for Administrative Assistant (Floater). · This will give you a great opportunity to work in different area to showcase your Administrative skills. This client wil ...
-
Administrative Assistant
2 days ago
The Rockridge Group New York, United StatesJob Description · Job DescriptionStart Date: Immediately Duration: 30 days – 90 days (Contract to perm – please mention candidates expected salary)Job Title: FloaterWork Location: 330 Madison Avenue, New York, New YorkJob Description – Perform comprehensive administrative duties ...
-
Floater Executive Assistant
1 week ago
Phaxis LLC New York, United StatesFLOATER SENIOR EXECUTIVE ASSISTANT AT GLOBAL FINTECH FIRM · Base Salary is $115K to $135K (based upon candidate and experience); and Paid OT (if worked) · Incredible Organization; Discretionary Year-end Bonus; and Excellent Benefits · Solidly established Global FinTech Firm is lo ...
-
Manager - Business Operations
2 weeks ago
Hospital for Special Surgery New York, United StatesOverview: · How you move is why were here. · Now more than ever. · Get back to what you need and love to do. · The possibilities are endless... · Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our un ...
-
61st Street Service Corporation New York, United States Full timeJob Summary: · The Surgical Dental Assistant will be responsible for assisting the Dentist in providing quality dental care in a high volume dental practice environment. This position is for a Surgical Dental Assistant Floater who can provide coverage at multiple locations as nee ...
-
Chief Administrative Officer
3 weeks ago
Northbound Executive Search New York, United StatesOur client, a highly reputable Private Equity firm, is seeking a Chief Administrative Officer to support their team of growing admins. This is a hybrid opportunity with tremendous growth potential. · Responsibilities · Program Design · Work with the HR Business Partner, serving a ...
-
Concierge
2 weeks ago
Associa Atlantic City, United StatesJob Description · Job Summary · A Concierge is a customer service employee who works in a hotel, shopping mall, or even in some · corporate office settings. They are the visible point person for the business enterprise and are there · to be available to guests/customers at al ...
-
Receptionist/Office Services Floater
2 weeks ago
Varite New York, United StatesPay rate range: $22-25/hr. About the position: · Client is seeking an exceptional individual to join its Administration team. Reporting to the Vice President of Administration/Office Services, this person will join a highly energized team responsible for maintaining global oper ...
-
Float Pool Coordinator
2 weeks ago
61st Street Service Corp New York, United StatesJob Summary: · The Part-Time Regular Float Pool Coordinator will provide administrative support to the Float Pool Program. Must demonstrate ability to set priorities and be adaptable to last minute changes. Must be able to handle assignments and work with diplomacy and efficiency ...
-
Receptionist and Office Services Floater
3 weeks ago
Rishabh RPO New York, United StatesJob Description · Job DescriptionJob Title: Receptionist and Office Services Floater · Location: New York, NY - Onsite, no hybrid option · Duration: 6 months temp to perm · Rate: $26 Hourly · **MANDATE SKILLS : Around 5 YEARS , BACHELORS DEGREE , not preferring a Job hopper · AD ...
-
Floater Assistant
3 weeks ago
Beacon Hill Staffing Group New York, United StatesTop global private equity firm is seeking a Temporary Floater Assistant to provide administrative support to Executives when their Admin is out of the office, and provide Admins leverage and support with overflow work. This role provides the opportunity to engage and work with mu ...
-
Direct Support Professional
2 days ago
Goodwill Industries Of Greater New York New York, United StatesJob Description · Job DescriptionPosition: Direct Support Professional · Location: Jamaica, Queens or Downtown Brooklyn. · Schedule: Full Time Monday- Friday 830am-430pm · Job Type: Fully Onsite/In Person · Job Environment: In the field traveling utilizing public transportation ...
-
Recovery Support Specialist
1 week ago
Phoenix House Long Island City, United StatesRecovery Support Specialist · Job Details · Job Location · Long Island City Residential - Long Island City, NY · Position Type · Per Diem · Education Level · License/Certification · Salary Range · $ $26.68 Hourly · Travel Percentage · None · Job Shift · Floater · Job Category · N ...
-
Registered Nurse or LPN Floater
1 week ago
ENT And Allergy Associates New York, United StatesJob Description · Job DescriptionENT and Allergy Associates, LLP a leading medical practice in New York & New Jersey is seeking a self-driven and patient oriented Allergy Nurse Floater for our Manhattan/Brooklyn to join our dynamic team. The Allergy Nurse Floater role offers an o ...
-
Floater Assistant
3 weeks ago
Beacon Hill Inc New York, United StatesTo Apply for this Job Click Here · Top global private equity firm is seeking a Temporary Floater Assistant to provide administrative support to Executives when their Admin is out of the office, and provide Admins leverage and support with overflow work. This role provides the o ...
-
Manager - Business Operations
5 days ago
Hospital for Special Surgery New York, United StatesOverview: · **How you move is why we're here. **** · **Now more than ever.** · Get back to what you need and love to do. · The possibilities are endless... · the abundant opportunities for growth and success. · If this describes you then let's talk · HSS is consistently among the ...
Administrative Floater - New York, United States - Frankfurt Kurnit Klein and Selz PC
Description
DEPARTMENT: AdministrationSCHEDULE/STATUS: Monday – Friday, 9:30AM to 5:30PM (with overtime flexibility), Full-Time/Non-Exempt
SUPERVISOR: Director of Administration and Director of Human Resources
LOCATION: New York City
SALARY: The salary range for this position is $55,000 - $60,000 (salary commensurate with experience), plus overtime.
SUMMARY
Founded more than 40 years ago as a boutique law firm servicing the entertainment and arts communities in New York City, Frankfurt Kurnit now provides the highest quality legal services to clients in a wide range of industries and disciplines worldwide. With leading practices in entertainment, advertising, intellectual property, technology, litigation, corporate & finance, estate planning, charitable organizations, professional responsibility and other areas, The National Law Journal named us to its "Midsize Hot List." The Legal 500 describes us as an "exemplary practice [that] well and truly earns its five-star rating." And Chambers USA praises us as "top-notch," "well-regarded," and "highly respected." Frankfurt Kurnit Klein & Selz has offices in Los Angeles and New York City.
We are seeking an Administrative Clerk/Floater to assist with general office support with a variety of clerical activities and related tasks. The ideal candidate will have previous experience working in the legal field and have demonstrated proficiency utilizing our Firm's applications. This position will report to the Director of Administration and the Director of Human Resources.
PRIMARY JOB FUNCTIONS
Serve as support or back-up support to various administrative areas as needed:
Office Services
SPECIFIC SKILLS, KNOWLEDGE AND ABILITIES REQUIRED
To apply: Direct applicants may apply to this position by clicking "Apply" below or on the upper right side on this posting. Your submission must include a resume and cover letter addressed to the hiring manager. If you have any questions about this position, please send an e-mail to
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The duties and responsibilities may change at any time with or without notice.
Frankfurt Kurnit Klein & Selz is committed to providing a diverse work environment free from harassment and discrimination, in which all individuals are treated with respect and dignity. The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment. All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age, race, sex, color, creed, religion, national origin, disability, sexual orientation, gender identity, gender expression, marital status, genetic predisposition or carrier status, veteran status, or any other characteristic or trait protected by Federal, State or local law. The Firm prohibits and will not tolerate any such discrimination or harassment. Further, it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation, consistent with the requirements of the Americans with Disabilities Act.