City Clerk - Calabasas, United States - City of Calabasas, CA

City of Calabasas, CA Calabasas, United States

3 weeks ago

Description

Definition:

Under general direction of the City Manager, plans, organizes, and directs the operations, programs, and services of the City Clerk's Office; oversees the legislative process including elections, City Council meetings, and public records functions; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to other City Departments.

Examples of Duties

Essential Job Duties:
The following tasks are essential for this position.

Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.

Responsibility for all services and activities of the City Clerk's Office, including: responsibility for maintaining City Council agendas, meetings and minutes, coordinating municipal elections, municipal code, and public records.
Implements goals, objectives, and priorities for assigned programs; recommends and administers policies and procedures.
Plans, coordinates, and reviews the work plan for the City Clerk's Office; assigns work activities, projects and programs; reviews and evaluates work products, methods, and procedures.
Trains City Clerk's Office personnel; provides or coordinates staff training; works with employees to correct deficiencies.
Assists in the preparation and administration of the assigned department budget.
Compiles, prepares and edits the City Council agenda packet including minutes and follow-up documentation; reviews and distributes Council agenda and documentation package.
Administers the city-wide records management program; maintains, disposes, and preserves official City documents and records including resolutions, ordinances, deeds, City Council minutes, contracts, agreements, and reports in accordance with legal requirements.
Maintains custody of official records and archives of the City, including: ordinances, resolutions, contracts, and legislative documents; provides records retrieval services to the public.
Receives and files claims and lawsuits filed against the City.
Coordinates City elections; prepares election booklet and all forms necessary for candidates to run for office; ensures compliance with election laws.
Attends and coordinates City Council, commission, and other public meetings; records proceedings and prepares minutes.
Responds to and resolves difficult and sensitive citizen inquires and complaints; conducts research on more complex inquiries.
Organizes and administers the filing of Statements of Economic Interest and campaign disclosure statements; monitors and reviews filings to ensure they are complete and in compliance with specified requirements.
Coordinates and administers bid processes.
Completes notary public tasks.
Performs other related duties as required.

Typical Qualifications

Minimum Knowledge, Skill and Ability:

Knowledge of:

Operational characteristics, services, and activities of a City Clerk's office.
Principles and practices of municipal government administration.
State of California Government and Election Codes.
Fair Political Practices Commission filing requirements.
Principles and practices of records management program administration, including records retention laws.
Pertinent federal, state, and local laws, codes and regulations.
Budget development and management.
Management and supervisory principles and practices.
Customer service standards and practices.

Skill and Ability to:

Direct the operations, services and activities of the City Clerk's Office.
Coordinate, prioritize, supervise, and train the work of lower-level staff.
Develop, implement, administer, and maintain administrative policies, procedures, programs and regulations.
Meet critical deadlines and follow up on work assignments.
Learn and apply technical procedures involving codes, specialized vocabulary, and legal forms.
Assist in the development and implementation of policies, procedures, and internal controls.
Communicate effectively, both orally and in writing.
Establish and maintain cooperative working relationships with City staff, elected officials, other public and private organizations, the media, and public.
Exercise tact and diplomacy in interpersonal dealings which are difficult and highly sensitive.
Keep abreast of current developments in Elections Law, the Government Code, City regulations, and FPPC requirements.
Prepare and present clear and concise oral and written reports and recommendations.
Effectively review and revise reports prepared by others.

Training and Experience:

Any combination equivalent to training and experience that could likely provide the required knowledge, skills and abilities would be qualifying.

A typical way of obtaining the required qualifications is to possess the equivalent of five years of increasingly responsible experience performing complex administrative duties in a City Clerk's office, or equivalent experience in a similar government agency, with at least two years of experience involving management/supervisory responsibilities, and a bachelor's degree in business administration, public administration, or closely related field.

Possession of an International Institute of Municipal Clerks designation as a Certified Municipal Clerk (CMC) and Notary Public is desirable.

Supplemental Information

Licenses and Certificates:
Possession of a valid California driver's license.

Physical Requirements and Working Conditions:

Requires vision (which may be corrected) to read small print.
Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body mobility may not be required.
Performs lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the job.
Required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend meetings.
May be required to work at a video display screen for prolonged periods.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plan, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our benefits page.

Agency City of Calabasas

Address 100 Civic Center Way

Calabasas, California, 91302

Phone

Website

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