- Enter and update information into our donor database management system;
- Execute donor communications, including thank you letters;
- Assist with social media and online communications;
- Assist programs with external communications (event promotion, recruitment);
- Help organize and coordinate key external stakeholder meetings.
- Attend and provide on-site administration for annual organization fundraisers.
- Greet and direct visitors and guests when they come to the office;
- Ensure the office and main phone line is staffed during regular office hours;
- Manage organization of office systems;
- Oversee maintenance of office equipment and procurement of office & kitchen supplies;
- Act as primary contact with facilities management and distribute related employee resources including key cards, parking passes, etc.;
- Act as the point of contact with IT providers;
- File physical and electronic contract and financial records;
- Manage mail, including distribution and oversight of mailing lists;
- Upload accounts payable on a weekly basis and perform check runs and deposits;
- Develop vendor relationships and coordinate vendors for organization activities;
- Assist CEO and VPs with administrative tasks as needed, including travel planning;
- Assist with scheduling office activities including staff meetings, trainings and retreats;
- Manage an internal calendar of organization activities;
- Communicate with staff about routine requirements e.g. timesheets and forms;
- Assist with on-boarding and off-boarding of employees;
- Assist with promotion, logistics, and on-site administration of workshops and events;
- Book participant and staff travel to/from rural Alaska
- Coordinate event registration tracking and support;
- Coordinate catering and provide set-up and clean-up for workshops and events;
- Provide administrative support for annual awards programs and regrants.
- Assist CEO in scheduling, organizing and supporting four quarterly Board meetings: document distribution, communications, logistics; travel; notes/recording minutes;
- Attend designated monthly Board committee meetings and Board orientation;
- Prepare, maintain, and file board records and documents;
- Communicate with board members regarding board materials, scheduling, and logistics.
- Relationship-building: Your job requires you to engage and support people from different backgrounds, perspectives, and approaches. This includes all staff, board, and external stakeholders. You aspire to make connections with people, build trust and understanding, and approach the smallest and largest of tasks with a team-oriented mindset.
- Attention to detail: You aim to leave things better than you found them. As the owner of office systems and tools, and a writer and reviewer of written communications, you notice and fix errors that others might overlook. When mistakes happen, you address them quickly and look for ways to prevent similar errors.
- Adaptability and problem solving: You are always ready to take advantage of unexpected opportunities and address obstacles. You look for the root of both simple and complex problems, so you can seek solutions. You approach work with a spirit of "yes" and adapt as things change. You're ready to learn new tools required for your job, quickly.
- High volume, high efficiency: We're a dynamic organization with lots of activity Your job is to make it easy for our team members to do their jobs. You maintain systems for keeping tasks from slipping through the cracks. You can juggle competing demands and prioritize without sacrificing quality. You complete routine tasks efficiently and effectively. You get back to people in a timely manner and take pride in providing clear, helpful information.
- Must support and believe in the mission of the Alaska Humanities Forum;
- Must be committed to supporting an equitable and inclusive organizational culture;
- Demonstrated administrative and operations experience (e.g. data entry; document review and organization, travel logistics, familiarity with office systems and equipment, board support and logistics);
- Demonstrated communications experience (e.g. customer service; engaging diverse audiences; written and oral communications)
- Must have own transportation and reliable personal vehicle to support transporting supplies and travel to bank;
- Must be able to pass state and federal background checks;
- Must have a valid driver's license;
- Ability to lift 35 lbs;
- Ability to participate in virtual meetings for up to four hours with short breaks;
- Proficiency with Microsoft Office, G-Suite, Zoom. Familiarity with Quickbooks preferred.
-
Service Dispatcher
3 weeks ago
Diamond Heating & AirTemp Alaska Anchorage, United StatesService Dispatcher · Diamond Heating & Air Temp Alaska has been proudly serving the residents and businesses of Anchorage since 1996. We understand that working with motivated, team-oriented individuals and leaders makes all the difference. We treat every employee with respect an ...
-
Buyer
4 weeks ago
The Hawk Group Anchorage, United StatesJob Summary · Under general supervision, the Buyer is responsible for performing formal and informal purchases to include administrative processes required in initiating, reviewing, soliciting, evaluating and selecting vendors through a formal Invitation to Bid (ITB) award and in ...
-
Grant Administrator
2 weeks ago
NANA Anchorage, United StatesJob Description · Summary · A Grant Administrator plays a pivotal role in overseeing the efficient and compliant administration and management of all grants within Atautchikun. This position involves managing the entire life cycle of grants, from application to reporting, ensuri ...
-
Human Resources Generalist
2 weeks ago
Airswift Anchorage, United StatesPosition Summary: · The HR Generalist will be responsible for overseeing the entire HR function for the company. This includes recruitment, onboarding, employee relations, performance management, benefits administration, compliance, and maintaining strong vendor relationships. Th ...
-
Human Resources Coordinator
2 weeks ago
ASRC Federal Holding Company Anchorage, United States Full timeJob Title · Human Resources CoordinatorLocation · 9327 Jerstad Ave, JBER, AK, AK020Job Description · About ARCTEC Alaska's Mission · As a joint venture contractor for the Alaska Radar System, ARCTEC Alaska supports the US Air Force (USAF) and North American Aerospace Defense Com ...
-
DOT & Regulatory Compliance Coordinator
5 days ago
Alaska-Santos Anchorage, United StatesThe DOT (Department of Transportation) & Regulatory Compliance Coordinator is responsible for ensuring adherence to all DOT regulatory compliance requirements and coordinating with EHS to ensure compliance management over all North Slope operations. Activities include maintaining ...
-
Legal Assistant
1 week ago
COOK INLET HOUSING AUTHORITY Anchorage, United StatesOur corporate family is a team of passionate, enthusiastic, dedicated and highly qualified people. Our work allows us to create innovative solutions to complex housing issues in our community. We create housing opportunities that empower our people and build our community. · We h ...
-
Fishery Management Specialist
3 weeks ago
National Oceanic and Atmospheric Administration Anchorage, United StatesSummary · This is a Direct Hire Public Notice. Please read this Public Notice in its entirety prior to submitting your application for consideration. · This position is located within the Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), Nati ...
-
Dialysis Clinic Manager
4 days ago
Denali Dialysis Anchorage, United StatesWe are seeking an energetic, dedicated person to fill a Clinic Manager position for our dialysis clinic in Anchorage, AK. We offer relocation assistance · The primary responsibilities of this position are: · Plan, schedule, and organize work for efficient use of personnel and fac ...
-
Cost Controller III
3 weeks ago
Cenergy International Anchorage, United States· Cost Control is directly accountable to provide the project cost and change management deliverables. · Responsibilities: · Cost Administration · Ensures the Project Team follows the corporate and the CPMSAK cost management standard. · Project Cost Control · Coordinate and trac ...
-
Senior Accountant
3 days ago
Chenega Corporation Anchorage, United States Full timeSummary · The Senior Accountant is required to be responsible for accounting related activities including accounts receivable, accounts payable, payroll processing, and general ledger accounting as they relate to a small subsidiary whose activities support the critical tasks of ...
-
Executive Assistant Onsite Anchorage, Alaska
3 weeks ago
Gainwell Technologies LLC Anchorage, United StatesBe part of a team that unleashes the power of leading-edge technologies to help improve the health and well-being of those most vulnerable in our country and communities. Working at HMS, a Gainwell Company carries its rewards. You'll have an incredible opportunity to grow your ca ...
-
medical assistant
2 weeks ago
North Star Behavioral Health Anchorage, United States Full timeJob Description · Responsibilities · Medical Assistant Opportunity · North Star Behavioral Health is one of Alaska's premier mental health facilities offering hope and healing for children, teens and adults who struggle with psychiatric or substance abuse issues. We also off ...
-
Program Advisor
3 weeks ago
National Oceanic and Atmospheric Administration Anchorage, United StatesSummary · This position is located in the National Oceanic and Atmospheric Administration (NOAA), Deputy Under Secretary for Operations (DUSO) with one vacancy in Anchorage, AK. · This position is also announced under vacancy number UNSEC DUSO DE, which is open to all US Citizen ...
-
Rental Coordinator
3 weeks ago
nc machinery Anchorage, United States Full timeHarnish Group Inc. is the Caterpillar Dealer in central and western Washington, central and eastern Montana, northwestern Wyoming, northwestern North Dakota and the state of Alaska. Our Member Companies are N C Machinery, N C The Cat Rental Store, N C Power Systems, Tractor & Equ ...
-
Payroll Specialist
3 weeks ago
Price Gregory International, Inc. Anchorage, United StatesJob Summary · This position works with our Payroll Administrator to complete our weekly payroll. The Payroll Specialist serves as contact for resolving issues with employees, managers, and outside vendors. · Essential Duties and Responsibilities: · Review and process new hires, e ...
-
Locum Physician
2 weeks ago
LocumJobsOnline Anchorage, United States Full timeLocumJobsOnline is working with All Star Healthcare Solutions to find a qualified Hospitalist MD in Alaska · About The Position · All-Star Healthcare Solutions is contracted with a facility in Alaska seeking a BC Physician for Hospitalist Locum coverage starting upon credentialin ...
-
Physical Scientist
3 weeks ago
National Oceanic and Atmospheric Administration Anchorage, United StatesSummary · This is a Direct Hire Public Notice. Please read this Public Notice in its entirety prior to submitting your application for consideration. · This position is located in the Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National ...
-
The Hawk Group Anchorage, United StatesJob Summary · The Willow Fabrication E&I Quality Assurance Lead is responsible for monitoring fabrication site quality assurance/quality control (QA/QC) activities within their prevue and providing direction to contractor QA/QC personnel. This role supports the development and im ...
-
Flight Coordinator
4 days ago
Guardian Flight Anchorage, United States Regular Full timeResponsibilities · NOW HIRING - FULL TIME NIGHT DISPATCHERS · $21.00-$24.00/HOUR · 7 Days on/7 Days off – 12 hour shifts · ON THE JOB TRAINING · Full Benefits Package-medical, dental, vision, 96 hours Paid time off, holiday pay, 401k with company match · Guardian Flight is ...
Communications and Administrative Coordinator - Anchorage, United States - Alaska Humanities Forum
Description
Communications and Administrative Coordinator(Board Liaison)
Salary Range: $50,000-$60,000
Location: Anchorage, AK
The Communications and Administrative Coordinator position is designed for a highly organized, detail-oriented, adept communicator who finds joy in supporting programs and operations. The position will play a vital role in ensuring our staff, board, and office have the resources, systems and support to advance our mission and thrive.
About the Alaska Humanities Forum (AKHF)
The Alaska Humanities Forum connects Alaskans through stories, ideas and experiences that inspire understanding and strengthen community. We believe many of the challenges facing our communities are rooted in a lack of connection, understanding, and communication. Using the humanities - literature and storytelling, history, art, music, philosophy, our shared cultural heritage - we design and facilitate experiences that help Alaskans better understand themselves, one another, and the world around them.
We offer different programming to meet our mission: Community Conversations gather Alaskans with diverse perspectives to talk about challenging issues and build trust; Cultural Competency programs help educators and other people-serving professionals develop culturally responsive practices; Leadership Development programs cultivate agency and empathetic leadership among community-minded Alaskans; Storytelling programs uplift storytellers and amplify stories that deepen our understanding of ourselves and our state; Youth Empowerment programs support young people in building confident identities, cultural grounding, and supportive networks; and Grants invest in Alaskans' efforts to strengthen our communities.
Founded in 1972, the Alaska Humanities Forum is one of 56 state and territorial councils supported by the National Endowment for the Humanities.
Position Description
The Communications and Administrative Coordinator will provide operational, programmatic, and communications support to the Forum under Supervision of the Director of Development and Communications.
Major Areas of Responsibility
Communication
Office & Operations Support
A successful candidate for this position will have the following mindset and approaches to the job:
The annual salary range for this position is between $50,000-$60,000 depending on experience. The position is an exempt, full-time position, with a regular weekday work schedule of 40 hours per week. This position will involve occasional evening and weekend work with advance notice.
Benefits include medical, vision and dental insurance, ten paid holidays per year, nine earned paid time off hours each pay period, a 403(b)-retirement plan with match (after 6 months), and up to six weeks per year of paid parental leave. All staff receive annual professional development support and there are opportunities for growth in this position. The position is based at the Alaska Humanities Forum offices in Anchorage, with the possibility of working remotely occasionally.
Application and Hire Date: To be considered for this position visit
Equal Opportunity Statement:
At the Alaska Humanities Forum, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.
Contact for Questions
For questions about this position, contact Amanda Dale at or
