- Responsible for proofreading and ensuring formatting consistency and accuracy on time-sensitive, high-profile documents, including procurement filings, procurement notifications, and other procurement documents.
- Operates with the highest level of confidentiality in matters related to legal, compliance, and procurement issues and actions.
- Provides administrative assistance to the President/CEO upon occasion.
- Provides secretarial support for correspondence, memoranda, and other word processing functions.
- Prepares required federal and state notices and calendars deadlines, including tracking of expiring contracts and other procurement notices and deadlines.
- Assists in development, implementation, and maintenance of contract databases, and logs.
- Performs basic inter-company research of policies and procedures.
- Performs a variety of legal, procurement and general administrative functions, including preparation of expense reports, arranging CLEs and other trainings, making travel arrangements, coordinating mailings, managing memberships and subscriptions, and photocopying.
- Maintains department records and files, both electronically and in paper format.
- Complies with all company policies, procedures, and programs.
- Performs other related duties as assigned.
- Excellent attention to detail with the ability to adapt quickly, multi-task, prioritize and manage multiple activities in a deadline-driven environment.
- Ability to communicate both verbally and in writing clearly and concisely.
- Possesses sound judgment, critical thinking, and problem-solving ability.
- Ability to work appropriately with sensitive situations and confidential documents.
- Supports department objectives with positivity and assertiveness.
- Highly motivated and proactive.
- Ability to work independently with minimal supervision.
- Active contributor in team settings.
- Ability to develop positive working relationships.
- Dependable and timely.
- Competent in administrative research.
- Advanced skills in Windows and Microsoft Office Suite.
- Associate's degree in business or related field preferred; experience can be substituted on a year for year basis.
- Experience working in a legal, compliance or procurement setting preferred.
- Four years of experience supporting a corporate office in an administrative or functionally related capacity.
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Legal Assistant - Anchorage, United States - COOK INLET HOUSING AUTHORITY
Description
Our corporate family is a team of passionate, enthusiastic, dedicated and highly qualified people. Our work allows us to create innovative solutions to complex housing issues in our community. We create housing opportunities that empower our people and build our community.
We have a great benefits package which includes the Public Employee's Retirement System (PERS), Supplemental Benefit System Annuity Plan (SBS), and employer paid Life/STD/LTD insurance, extremely affordable health coverage, generous PTO accruals, paid holidays, an educational reimbursement program, a great wellness program and 457 optional pre-tax deferrals.
If you are interested in the Legal Assistant position and you have the expertise, skills and energy to match our mission to provide independence through housing, we encourage you to apply.
General Functions
Under the supervision of the Senior Manager of Governance, Risk and Compliance, this position assists in matters related to the Legal and Compliance Department and the Procurement Department. In addition to general administrative functions for the departments, the position assists in creating and preparing routine materials, proofreading, verifying, and editing materials for accuracy and clarity. Handles confidential information professionally and consistently with legal and ethical policies.
Major Activities (Typical Duties/Responsibilities)
Skills and Abilities
Education and Experience
Cook Inlet Housing Authority provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Employment preference is given to eligible and qualified Alaska Native or American Indian candidates to the extent required or permitted by applicable law.
