Academic Advisor - Santa Barbara, United States - University of California, Santa Barbara

University of California, Santa Barbara

Verified Company

Santa Barbara, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Code:004545

Job Open Date: 5/7/24

Application Review Begins: 5/22/24; open until filled

Department Code (Name): GRAD (DEAN OF THE GRADUATE DIVISION)

Percentage of Time:100%

Union Code (Name):99 (Non-Represented)

Employee Class (Appointment Type):Staff (Career)

FLSA Status:
Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade:
Grade 19

Hiring/Budgeted Salary Range:
$56,700 to $65,000/yr.

Work Location:
Cheadle Hall - 3117

Working Days and Hours:
Monday-Friday; 8:00am - 5:00pm

Benefits Eligibility:
Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

Department Marketing Statement:

The Graduate Division promotes excellence in graduate education and ensures our graduate students are successful and prepared for careers across the professional spectrum.

Stellar graduate students attract world-class faculty, serve as mentors and teachers for undergraduates, conduct cutting-edge research, and go on to leadership positions in California, the United States, and the world.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The Academic Advisor works independently, counseling and advising students, faculty, and staff concerning University-wide, campus-wide, and departmental graduate academic policies and procedures.

Works with approximately 50 graduate academic departments and over 85 degrees, certificates, and emphases.

Advises graduate students, individually or in groups, about academic standards, degree requirements, progress to degree and degree completion, and requests for exceptions to policy.

Coordinates with graduate academic programs to ensure that departmental requirements reflect UC or UCSB graduate requirements; works with departments and students to maximize graduate enrollment each quarter; and shares responsibility for the entry of degree milestones into Graduate Division and Registrar's Office systems.

Supervises students in the filing of electronic theses and dissertations.

Works with the Director of Academic Services and academic departments and programs to foster graduate student retention and degree completion.

Works as a collaborative member of the Academic Services team.

Cross-trains with staff in the Academic Services Unit section to provide back-up support for all duties and tasks assigned to the unit.

Works with staff from other Division units to facilitate the timely and accurate dissemination of information for enrollment, employment, and commencement to other offices on campus.

Updates procedures in the section desk manual and assists in training of work-study.

Required Qualifications:

Bachelor's degree in related area and / or equivalent experience / training.
13 years of experience with word processing (Microsoft Word), spreadsheets (Excel), online systems, and databases (Microsoft Access).
Ability to interpret, apply, and disseminate a wide scope of policy and procedure regulations approved by the Office of the President, Academic Senate/Graduate Council and Graduate Division.
Ability to assimilate, analyze, and communicate complex information from multiple sources.
Requires strong interpersonal skills for effective interaction with graduate students, faculty, staff, and other campus offices.
Ability to work under pressure and prioritize tasks to meet hard campus deadlines.
Demonstrated strong oral and written communication skills.
Ability to work independently and within a close team.

Preferred Qualifications:

Requires skill in defining a problem or goal, identifying the key issues relevant to it, and finding or recommending the appropriate solution.

Special Conditions of Employment:

Satisfactory conviction history background check
UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:
Student Advising - 50%

Directly advises graduate students about academic standards and deficiencies, degree and interdisciplinary requirements, progress to degree and degree completion, enrollment procedures and regulations, student petitions, and requests for exceptions to policy in order to help them meet their academic and personal goals.

Communicates clearly and effectively campus graduate degree, credential, and interdisciplinary emphasis program requirements to students. Assists graduate students in clarifying procedures for the completion of master's theses and doctoral dissertations. Increases student awareness of educational and supportive resources available to them across campus. Helps students to articulate and work toward academic and