- general office operations and physical space oversight
- inventory, supplies, and filing;
- building liaison and maintenance;
- sharing regular updates/reports with the Leadership Team via the Director of Operations/Integrator;
- appointment/calendar maintenance
- maintaining practice room schedule across both locations;
- coordinating scheduling and calendar maintenance for Leadership Team;
- coordinating scheduling and calendar maintenance for practice-wide events;
- oversees staff interactions and queries
- monitors office management & designs innovative systems
- devising and/or maintaining office systems, including data upkeep, spreadsheet maintenance and filing
- accounts payable
- admin support for Leadership Team, departmental meetings, and committees
- IT & HIPAA
- coordinates travel arrangements as necessary
- manage sensitive matters with a high level of confidentiality and discretion
- regular attendance of weekly Operations Team meetings and quarterly All-Staff meetings, as well as regular meetings with Director of Operations and/or Integrator.
- be responsive to emails/texts/phone calls from the Director of Operations/Integrator, including (minimal) contact outside normal business hours
- carrying out specific projects and research, as assigned by the Director of Operations/Integrator and/or Visionary
- additional duties and projects as assigned
- excellent communication and time management skills; proven ability to meet deadlines
- personal computer or laptop and internet access
- high level of comfort with technology
- interest in and high attention to detail
- strong ability to change gears
- warm and friendly demeanor
- integrity: maintains confidentiality, upholds company standards, and acts in congruence with practice core values
- focus: works efficiently, quickly and can stay on task, as well as multitask effectively
- strong attention to detail: pays attention to the "small" things (i.e. efficient supply management, scheduling nuances)
- conscientiousness: hardworking, driven, and is interested in growth (professionally and personally)
- emotional intelligence: understands social nuances, is warm and kind, and is capable of and excels at interacting with people, especially in high stress situations
- genuinely likes to help people: this is a business built to serve others and genuinely liking and wanting to be helpful to others is a must
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Office Manager - Columbia, United States - The Counseling Hub, LLC
Description
Our Objective
The Counseling Hub, LLC, is seeking to hire a full-time Office Manage to join our practice.
Our Values
Our core values are embedded in everything we do. They are an integral part of who we are and how we operate. They include an emphasis on candor, ownership, striving for multicultural and social justice, authenticity, excellence, and personal growth. You can read more here, to get a sense of what we mean:
Position Summary
The Office Manager's main responsibility is to ensure things run smoothly and efficiently around the office. This entails physical space oversight, data upkeep and spreadsheet maintenance, practice calendar maintenance (schedule & events), and logistics (mail, errands, etc.) This is a position with the opportunity to expand as the needs of the practice grow.
Duties and Responsibilities
The sole purpose of the Office Manager is to ensure the functionality and maintenance of the office. This entails, but is not limited to, the following:
This Office Manager position requires a personal computer and proficiency in Google Drive (spreadsheets, etc.). This position would primarily operate out of the Columbia location, but would need to be in Jefferson City at least once per week, and does require regular and reliable transportation. This position also requires fluency in nuances of grammar, technology, and social/emotional intelligence:
This is a W2, full-time, 32-hour per week position; ideally the schedule would be Monday-Friday, with at least three days being in Columbia, one day in Jefferson City, and one day remote. Payment is rendered bi-weekly. The Office Manager wage starts between $19-21/hour. The first 90 days are considered a trial period.
The Counseling Hub offers ACA-compliant optional healthcare and healthcare sharing, retirement upon eligibility, short-term disability, and paid funeral leave. The majority of benefits are accessible once the trial period ends.
