Director of Administration - Schenectady, United States - Congregation Agudat Achim

Congregation Agudat Achim Schenectady, United States

3 weeks ago

Description

Our Director of Administration is an indispensable part of the behind-the-scenes work that goes into making our community function.

An ideal candidate is efficient and hardworking, works well with lay leaders, direct reports, and the Program Staff Team, and has experience with office or building administration.

Broadly, the responsibilities of this role are to:

Oversee synagogue administration, finances (in cooperation with the bookkeeper), and facilities (in cooperation with the custodian and facilities vice-president).

Support other staff members and volunteers in their use of the facilities for congregational events.

Work as a team with the Director of Member Engagement and Communications and the Director of Education under supervision of the rabbi.

A non-exclusive more detailed list of responsibilities:

Ensure the completion of all administrative tasks necessary to the effective functioning of the synagogue.
Provide support in implementing synagogue events, such as Carrot Festival, Catering activities, congregational dinners, outdoor services, etc.
Supervise custodian and his work schedule to ensure maintenance and cleanliness of Synagogue and grounds.
Work with committee chairs, custodian and kitchen volunteers to ensure programs are set up according to the needs of program leaders.
Review timecards of employees to ensure paychecks match work performed.
Maintain cognizance of all on-duty employee locations and access information.
Maintain an orderly filing system and provide information from files as needed by other

staff and committee chairs.

Work with/supervise bookkeeper to ensure appropriate tracking of income and expenses, and preparation of monthly financial statements and payroll functions.
Maintain cognizance of all insurance policies, renewals, claims, assets and appraisals, and obtain appropriate approvals.
Make deposits of funds in the synagogue's bank accounts, as needed, in coordination with bookkeeper.
Supervision, operation, and/or ordering of all supplies and equipment.
Prepare the weekly service order sheets (also called lua) and work with the custodian to prepare the sanctuary for shabbat services.
Calendar control for scheduling of functions and clearing of dates.
Arrange for maintenance and upkeep of office equipment and software
Make arrangements for necessary facility repairs or service.
Order memorial plaques (with Rabbi's aid) and leaf and stone plaques for the Etz Chaim.
Maintain keys and provide keys to volunteers as needed.
Maintain building security systems – alarm system, panic buttons, first-responder notification, etc. - and ensure members are trained to use it as needed. 19. Coordinate security for High Holidays and other events where security is hired.

Job Types:
Full-time, Part-time

Pay:
$28, $33,000.00 per year

Expected hours:
No more than 28 per week

Benefits:
Flexible schedule

Paid time off

Experience level:

3 years

Schedule:
Monday to Friday

Work setting:
In-person

Office

Ability to Relocate:

Schenectady, NY 12309:
Relocate before starting work (Required)

Work Location:
In person

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