Special Education Site Secretary - Schenectady, United States - Capital District Beginnings

Capital District Beginnings

Verified Company

Schenectady, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Site Secretary

Department:
Administration

Classification:
Non-Exempt

Reports to:
Directors/Directors Assistant

Supervisory Responsibilities:
No Supervisory Responsibilities

Position Description
This position supports our Classrooms and Community Based Staff which includes Special Education Teachers and Therapists.

Essential Job Functions

Essential job functions represent the fundamental job duties and responsibilities of the employment position the individual holding the position must be capable of performing.

Persons with disabilities can perform these with or without reasonable accommodations. The Directors may assign other duties and responsibilities.

Duties and Responsibilities

Maintain organized and accurate paper and electronic child files
Process scripts to doctor's offices
Complete mailings for new students
Prepare, mail, and file evaluation letters and packets
Prepare, mail, and file evaluation reports
Prepare, mail, and file Annual Reviews
Prepare, mail, and file quarterly reports
Maintain progress notes and claim reports
Communicate with and coordinate child transportation
Communicate with teachers, parents, doctors and staff throughout the school day
Maintain strict confidentiality of child information
Complete required mailings and faxes in a timely manner

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Skills and Abilities Required

Multitask in a fastpaced environment
Pay close attention to detail
Work both independently and as part of a team
Possess strong written and verbal communication skills
Have extensive knowledge in Microsoft Word, Excel and Outlook
Learn new database systems
Have working knowledge of Special Education and IEP's
Maintain a high level of confidentiality and professionalism
Position requires Site Secretary to be in person at the assigned office for the area the position supports
Some travel may be necessary for meetings, professional development, other site coverage

Minimum Education/Experience Required
High School Diploma/GED

Must have at least (3) three years of strong secretarial experience

Experience with School Districts and/or County Offices is preferred

Language Abilities
Ability to read and comprehend instructions, correspondence, memos, and workplace policies. Ability to analyze, interpret general business periodicals, professional journals, procedures and governmental regulations. Ability to write professional correspondence. Ability to write procedures and organizational policies. Ability to speak effectively with other employees and/or consumers. Ability to present formal information in one-on-one and small group situations. Ability to present information and respond to questions. Ability to respond to common inquiries or complaints.

Reasoning Abilities
Ability to carry out detailed written and/or verbal instructions.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form to carry out business objectives.

Ability to define problems, collect data, establish facts and draw valid conclusions.

Temperament
Professional interactions. Composure under stress. Planning and organization. Flexibility and coping with change. Multitasking. Performance under tight deadline.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

(O) Occasionally - (OE) Occasionally Essential - (F) Frequently - (C) Continually

While performing the duties of this job, the employee must: Sit (F), Walk(O), Stand (O), Bend/Twist (O), Squat/stoop/kneel(O),

Work Environment
While performing the duties of this job, the employee must: Work inside (C)

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.

Pay:
$ $22.00 per hour

Benefits: