- Electronic and hard copies record keeping of all project documentation, documents, drawings, contracts etc. Ensure that PMO adapted naming convention is followed by internal and external partners for all documentation.
- Record keeping electronically and hard copies of project financials such as purchase orders, contracts, invoicing.
- Act as a liaison between PMO and accounts payable.
- Receive from Project Managers all vendor invoicing, and report to PMs for accuracy against purchase orders and contracts terms and conditions (not responsible for reporting the work delivered).
- Once invoicing is cleared by the PMs, submit to accounts payable for receiving in SAP. Not responsible for payments.
- Follow-up to assure that receiving of invoicing takes place once engineering clears them.
- Follow-up to assure that payments are being made according to agreed terms and conditions.
- Check with the company SAP ERPs system and download queries and then produce Excel reports regarding spending and money commitments per account. Check with respective PMs for compliance with receiving invoicing and against purchase orders and project budget.
- Ability to comprehend technical contracts and create along with the assigned project manager a list of all deliverables, warranties etc. with respective timetables. Notify PMs for when those dates are approaching or have elapsed.
- Assist in the preparation of presentations as required.
- Provide additional administrative support such as coordinating meetings with Project Managers and company executives, creating Minutes of Meetings etc.
- Assist the PMs in the project closing phase.
- Assisting Project Managers with every aspect of their projects as directed by the PMO director.
- Ability to travel when it is required. Potential travel is less than 10% of the time.
- 3-5 years of similar and relevant experience required.
- Associate degree or bachelor's degree in construction, Business, Communication, Technical, Management, Administration or Accounting preferred
- Excellent MS-Outlook, Word, Excel and Power Point Skills
- Good understanding of computer filing management systems
- Accounts Payable processes knowledge
- Candidates with some construction knowledge are preferred
- SAP knowledge preferred
- Is very detail oriented and has the ability to monitor numerous projects at once
- Excellent organizational skills
- Excellent communication Skills
- Team player and collaboration
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Assistant Project Manager - Roanoke, United States - Titan America
Description
Assistant Project Manager
Project Management Office
COMPANY DESCRIPTION:
Titan America LLC, a leading company in the heavy building materials industry in the eastern United States and the North American operating subsidiary of the TITAN Group, is on a growth journey towards becoming the best-in-class vertically integrated cement producer, driving innovation and operating excellence.
In the last ten years Titan America has grown from $600MM to 1.6BN in revenue and we expect to continue this trajectory through organic growth and acquisition. TITAN was founded in Greece in 1902, are now publicly listed and operate across 15 countries in five strategic regions—Greece & Western Europe, U.S.A., Southeastern Europe, Eastern Mediterranean, and Brazil.
At the heart of Titan America's operations is the production of low-carbon cement, construction aggregates, a broad range of high-performance ready-mix concrete products, and concrete block. We also play a pivotal role in beneficiating, processing and distributing fly ash for industrial applications, underlining our commitment to sustainable practices. Our strong values-based culture helps our employees shape their interactions with customers, suppliers, and the communities we proudly operate in. We are committed to the environment and the mitigation of climate change through our extensive decarbonization efforts and the development of green products.
We are the number one player in the key markets in Florida, North and South Carolina, Virginia, and have leading positions in Metropolitan New York and New Jersey. Our team, now numbering just over 2,500, is the driving force behind our success. Our assets span the United States, with two cement production facilities, three cement import terminals, a network of rail distribution terminals, six aggregate quarries/mines, over eighty company-owned ready-mix concrete plants, and ten fly ash processing/distribution sites.
Embracing a high-performance culture, Titan America champions respect for people, society, and the environment. Our vision is clear—to become the best-in-class vertically integrated cement producer in our served markets.
Titan America has an excellent opportunity for an Assistant Project Manager to join our Corporate Engineering Division supporting the Project Management Office. This non-exempt position will be responsible for providing support to the Project Management Office and team. This position will report directly to the Corporate Director of the Project Management Office at the Corporate Engineering of Titan America.
The position will be in Roanoke, Virginia.
Responsibilities include:
Qualifications and experience:
Success begins with hiring the right people to partner with us as we grow and develop our businesses. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years.
Titan America is an Equal Employment Opportunity (EEO) / Affirmative Action employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.
Join us in shaping the future of building materials with innovation, excellence, and sustainability at our core. Explore more about Titan America's transformative impact by visiting
