Jobs
>
Sunnyvale

    Property Assistant - Sunnyvale, United States - Ascend

    Ascend
    Ascend Sunnyvale, United States

    3 weeks ago

    Default job background
    Description

    Job Description

    Job DescriptionJob Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordinator will also work with tenants resolving issues and executing on special requests. The successful Tenant Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Tenant Coordinator include the following: Responsibilities Include:
    • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed
    • Serves as the main point of contact (POC) for service requests from tenants
    • Entry of tenant service requests into work order system
    • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
    • Responsible for the overall cleanliness of the reception, lobby, and applicable work area
    • Assists in management audits and prepares all files and records in preparation for the audit
    • Prepare and send all in and outgoing mail and packages
    • Internal and external correspondence
    • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
    • Update and file all documents for vendors and customers and ensure that contract and lease administration files are accurate and up to date
    • Maintain and update employee, clients and customer contact databases
    • Organize departmental meeting and travel arrangements
    • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
    • Manages the new tenant welcome and orientation program
    • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
    • Ad hoc administrative requests
    • Process all aspects of accounts receivable
    • Obtain completed W-9 forms from all vendors
    • Initiates cost reduction programs relative to office supplies, equipment and furnishings and maintain such
    • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
    • Coordinates timely repair and maintenance of office equipment
    • Tracks budget line items relating to administrative account purchases and resolves negative variances relative to budget
    • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed correctly on a monthly basis
    • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
    • Enter data on tracking spreadsheet, calculate what is owed, bill the tenants, and add charges to monthly manual adjustment
    • Prepare invoices to be billed back to clients and send out accordingly for payment.
    Position Requirements
    • 2+ years of previous Coordinator experience with commercial real estate experience a real plus
    • Highly proficient in Microsoft Word, Excel, and Outlook.
    • Professional, reliable, flexible and have a positive, can-do attitude.
    • Excellent attention to detail with strong customer service skills and ability to prioritize
    • Ability to communicate well in both written and verbal communication forms.
    • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects.
    • Interest in real estate.
    Education
    • Bachelor's degree and similar work experience
    Benefits
    • PTO, PST, Medical, Dental, and Vision
    Compensation
    • $60K - $65K yearly
  • Bozzuto

    Sr. Assistant Property Manager

    1 week ago

    Bozzuto Sunnyvale, United States

    At Bozzuto, it's all about experience. Whether it's the experience you bring, gain or give, we want your journey to be exceptional. Guided by our core values of creativity, concern, passion and the pursuit of perfection, we've been creating inspiring, engaging and vibrant communi ...

  • Ascend

    Property Assistant

    3 weeks ago

    Ascend San Jose, United States

    Job Description · Job DescriptionJob Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will work with tenant ...

  • Sares-Regis Group

    Assistant Property Manager

    1 week ago

    Sares-Regis Group Sunnyvale, United States

    Job Summary: · **Duties**: · - Assist in property leasing and marketing efforts · - Handle tenant inquiries, complaints, and emergencies promptly and professionally · - Conduct property tours for prospective tenants · - Perform data entry and maintain accurate tenant records · - ...

  • Blue Castle Agency

    Assistant Property Manager

    1 week ago

    Blue Castle Agency Sunnyvale, United States

    **ASSISTANT PROPERTY MANAGER (Assistant Community Manager)**: · **WHAT YOU'LL DO** · - Lead and inspire the team to achieve occupancy and client retention goals · - Maintain the property's financial performance according to the budget · - Deliver timely financial and operational ...

  • Multifamily

    Assistant Property Manager,

    1 month ago

    Multifamily Mountain View, United States Full time

    Job Title · Assistant Property Manager, )Job Description Summary · The Assistant Property Manager is responsible for maintaining our communities to a market ready standard, ensuring high-level of service at all times. Assistant Property Managers are also responsible for building ...

  • Ascend

    Assistant Property Manager

    4 weeks ago

    Ascend Palo Alto, United States

    Job Description · Job DescriptionAscend Talent Solutions Job Description · Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and rea ...

  • Bespoke Private Service

    Assistant Property Manager

    3 weeks ago

    Bespoke Private Service Palo Alto, United States

    Bespoke Private Service · Job Description · Assistant Property Manager - Tranquility · Reports To: Senior Leadership · Work Schedule: Full Time, Monday-Friday · Location: Palo Alto Area (multiple locations) · Start Date: ASAP · Salary Range: $130,000 - $160,000 · Overview · A Bay ...

  • Ascend

    Assistant Property Manager

    3 weeks ago

    Ascend San Jose, United States

    Job Description · Job DescriptionCommercial Real Estate Assistant Property Manager · Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fis ...

  • Charities Housing

    Assistant Property Manager

    3 weeks ago

    Charities Housing San Jose, United States

    Job Description · Job DescriptionPOSITION: Assistant Manager of a 110-unit 100% tax credit (TCAC) SRO property. · COMPENSATION: $24.00/ Hour · BENEFITS: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(k), paid sick, vacation, and Holidays · Charities Housing's missi ...

  • Mercy Housing

    Assistant Property Manager

    1 week ago

    Mercy Housing Santa Cruz, United States Full time

    The successful Assistant Property Manager will work with the Property Manager in the day-to-day operations of the property. Strong understanding of HUD and Tax Credit experience is essential. You'll provide customer service to residents and visitors, take the initiative and prov ...

  • Ascend

    Senior Property Assistant

    3 weeks ago

    Ascend Menlo Park, United States

    Job Description · Job DescriptionJob Description – The Senior Administrative Coordinator will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the Senior Administrative Coordinator will also work r ...

  • Ascend

    Assistant Property Manager

    3 weeks ago

    Ascend San Mateo, United States

    Job Description · Job DescriptionAscend Talent Solutions Job DescriptionJob Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real p ...

  • Kelly Services, Inc.

    Assistant Property Manager

    4 weeks ago

    Kelly Services, Inc. Santa Cruz, United States

    #x. A 0; Assists the manager in the overall operation of the property Maintains acceptable occupancy levels and develops a supportive environment for all residents Interact with vendors and establish effective working relationships with onsite suppor Property Manager, Manager, As ...

  • BioMed Realty

    Assistant Property Manager

    2 weeks ago

    BioMed Realty South San Francisco, United States

    BioMed Realty is looking for an experienced Assistant Property Manager to join our team. Step into an exciting opportunity to collaborate with our property management team, overseeing and coordinating all property management, maintenance, and construction activities for our vibra ...

  • Ascend

    Assistant Property Manager

    4 weeks ago

    Ascend San Mateo, United States

    Job Description · Job DescriptionAscend Talent Solutions Job Description – Assistant Property Manager Our client is one of the largest Commercial Real Estate and Property Management companies in California developing its commercial portfolio in Northern California focused on conv ...

  • Healthpeak Properties, Inc.

    Assistant Property Manager

    2 weeks ago

    Healthpeak Properties, Inc. Brisbane, United States

    POSITION RESPONSIBILITIES · Responsibilities include but are not limited to: Develop and maintain working relationships with tenants and decision-makers · Coordination and implementation of portfolio-specific tenant outreach programs · Address tenant concerns quickly, professi ...

  • Healthpeak Properties, Inc.

    Assistant Property Manager

    3 weeks ago

    Healthpeak Properties, Inc. Brisbane, United States

    POSITION RESPONSIBILITIESResponsibilities include but are not limited to:Develop and maintain working relationships with tenants and decision-makersCoordination and implementation of portfolio-specific tenant outreach programsAddress tenant concerns quickly, professionally, and e ...

  • Ultimate Staffing Services

    Assistant Property Manager

    2 days ago

    Ultimate Staffing Services Hayward, United States

    Job Description · Job DescriptionUltimate Staffing is looking for an Assistant Property Manager for a great company who has an amazing company culture This position is Located in Hayward, CA and is a contract to hire, Monday through Friday, 9am to 5pm, with a pay range of $25 to ...

  • Healthpeak Properties, Inc.

    Assistant Property Manager

    3 weeks ago

    Healthpeak Properties, Inc. Brisbane, United States

    Job Description · Job DescriptionPOSITION RESPONSIBILITIES · Responsibilities include but are not limited to: · Develop and maintain working relationships with tenants and decision-makers · Coordination and implementation of portfolio-specific tenant outreach programs · Address t ...

  • Charities Housing

    Assistant Property Manager

    3 weeks ago

    Charities Housing San Jose, United States

    Job Description · Job DescriptionPOSITION: Assistant Property Manager of a 94-unit 100% Tax credit (TCAC) multi-family property. · COMPENSATION: $22.00/Hour + 1 bedroom Rent free apartment (subject to occupancy and regulatory standards) · BENEFITS: Health, dental, vision, FSA, EA ...