- Develop & implement an accurate system to monitor all paperwork associated with our building projects contracts, change orders, AP/AR, invoicing, etc.
- Process Payroll, Quarterly reports, W2s and 940 etc., payroll tax deposits.
- Assist Project Manager with monitoring projects & change orders and making sure that they are on schedule and in budget
- Make sure all employee files are up-to-date & that new hires complete all necessary paperwork
- Generate cash flow reports & be responsible for bookkeeping using Quickbooks
- Generate reports using Microsoft Excel
- Schedule safety training for the crew and file all appropriate documentation for OSHA compliance
- Communicate with customers and vendors via email and phone
- Compile information to enter our building projects in competitions
- Manage company social media accounts (if this is an area of interest)
- Prioritize work and manage multiple moving parts successfully
- Create/Set up files for; customers, vendors, contractors, and employees.
- Work with Construction Managers to ensure the Customer Statement of Account is accurate.
- Monthly review the Customer Statement of Account for outstanding balances due and bill customers for any unpaid Change Orders.
- Routinely review all open POs/PPOs on jobs with Construction Manager/President.
- Maintain Depreciation/Amortization schedules and verify recurring entries monthly.
- Consistent with the ARH Accounting Manual and Chart of Accounts, generate accurate financial statements of the Franchise business.
- Post recurring entries
- Reconcile balance sheet accounts
- Create any new accounts as needed.
- Routinely review financials for accuracy.
- Close accounting period monthly.
- Maintain company health insurance/401k information for employees, if applicable.
- Prepare special reports as requested by President.
- Compile information for annual tax filings and licenses
- Compile information for annual general liability and workers compensation insurance audit information.
- Compile year-end audit material and tax information for outside accountants.
- Work with Vendors and Project Managers to resolve pricing differences on invoices and resolve any expense that does not have a Purchase Order.
- Perform all banking functions.
- Process all Accounts Payable.
- Input new vendor information into Accounts payable module per the completed New Vendor Package. This includes ensuring the vendor has submitted a W-9 form and current Certificate(s) of Insurance with the appropriate limits.
- Maintain certificates of insurance for General Liability and Workers Compensation annual audit.
- Ensure that all invoices and purchase orders are approved by appropriate personnel before being processed for payment.
- Print and assemble all checks with appropriate back up (invoices) and lien releases to be signed.
- Review subcontractor agreements and insurance expiration dates before releasing checks.
- Obtain appropriate Lien Release paperwork from the vendor prior to releasing checks.
- Verify Vendor Federal ID/social security numbers for printing 1099's at year end.
- Bachelor's degree in accounting, finance, math or related field.
- Previous Construction knowledge is required.
- Excellent project management, analytical, interpersonal, oral and written communication skills.Ability to thrive in a dynamic team environment.
- Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude.
- Dedicated to superior client service.
- Strong organizational and analytical skills with fanatical attention to detail.
- Proficiency in various computer programs and Microsoft Office software programs.
- Attention details & has good follow through
- Experience working in an administrative position in a construction office
- Computer savvy and proficient in Microsoft Office products
- Knowledge of bookkeeping and financial reports
- Committed to professional development
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Description
Job Description
Job DescriptionPremier Developing Services
DUTIES & ESSENTIAL JOB FUNCTIONS
QUALIFICATIONS
