Project Administrative Assistant - St. Petersburg - Suncoast Center

    Suncoast Center
    Suncoast Center St. Petersburg

    21 hours ago

    $40,000 - $60,000 (USD) per year
    Description
    Suncoast Center, a leader in quality behavioral health services, is seeking a reliable, detail-oriented project assistant to support our Assertive Community Treatment (FACT) mental health team. This role is essential to daily operations and requires strong organizational skills, professionalism, and the ability to work in a fast-paced, client-centered environment.
    Suncoast Center has devoted over 75 years to ensuring the community has access to mental health services and support to individuals in need.
    Job Duties:
    • Lead daily morning team meetings to support effective communication and coordination
    • Create and maintain weekly staff schedules for community-based client services
    • Develop monthly on-call schedule for after-hours coverage
    • Serve as the first point of contact at the front desk by answering phones and directing inquiries. (1) triage and coordinates communication between the team an persons served; (2) gets answers to questions for persons served, families, community resources, and agencies; (3) works with callers to relieve urgent situations or to temporarily manage them until other staff are available; (4) attends to symptomatic behavior of individuals who come into the FACT office for appointments with staff or of those who come in without a clear purpose; and (5) decide when and how quickly to refer calls to other staff.
    • Coordinate transportation for clients to appointments and other essential services
    • Support the APRN with appointment scheduling
    • Manager billing and financial tasks, including processing rent and utility payments for clients
    • Document client related information into an electronic medical record
    • Sort, distribute and manage incoming and outgoing mail
    • Complete accurate weekly, monthly, and quarterly operational reports
    • Maintain organized records, files and office systems
    • Stock and manage office supplies and provide general administrative support to the team.
    • Speaks consistently in a warm, friendly manner to all persons served, guests and staff. Follows up with all pending client issues. Coordinates with staff to obtain solutions to problems.
    • Collects necessary data and prepares reports. Ensures that all needed reports are completed accurately and in a timely manner.
    • Is responsible for coordinating housing needs of the persons served including maintaining contact with ALF managers, apartment managers and other community partners, advocating for individuals so they may obtain a lease, finding new apartments and coordinating all aspects of housing for clients served.
    • Accomplishes individual goals
    Minimum Qualifications:
    Education: High school graduate or GED certificate; must be able to read and comprehend written instructions; write legibly; operate office equipment (fax machine, credit card machine, and computer); file accurately and keep records.
    Experience: Extensive clerical experience. Must possess computer and typing skills that reflect accuracy and speed. Must be flexible, well organized and able to handle multiple, simultaneous tasks. Must be able to make independent decisions, prioritize and meet multiple, simultaneous deadlines. Previous experience in administrative support, healthcare, mental health, or social services preferred
    Additional Requirements:
    Must be 21 years of age.
    Negative Drug Screening prior to hire and throughout employment.
    Clear Criminal Background Check throughout employment with Suncoast Center and local checks prior to hire and annually along with DCF Level II prior to hire and as required by DCF, and Must have valid Florida Driver's License Motor Vehicle checks prior to hire and annually with acceptable driving record maintained throughout employment along with reliable vehicle, valid registration, and valid vehicle insurance. (must be in compliance with Florida Laws and Administrative Codes with fingerprinting and determined to be of good moral character).
    Computer Literate in Microsoft Outlook, Word, Excel; familiar with electronic medical records
    Working Conditions: FACT office
    Key responsibilities:
    • Lead daily morning team meetings to support effective communication and coordination
    • Create and maintain weekly staff schedules for community-based client services
    • Develop monthly on-call schedule for after-hours coverage
    • Serve as the first point of contact at the front desk by answering phones and directing inquiries. (1) triage and coordinates communication between the team an persons served; (2) gets answers to questions for persons served, families, community resources, and agencies; (3) works with callers to relieve urgent situations or to temporarily manage them until other staff are available; (4) attends to symptomatic behavior of individuals who come into the FACT office for appointments with staff or of those who come in without a clear purpose; and (5) decide when and how quickly to refer calls to other staff.
    • Coordinate transportation for clients to appointments and other essential services
    • Support the APRN with client
    • Manager billing and financial tasks, including processing rent and utility payments for clients
    • Document client related information into an electronic medical record
    • Sort, distribute and manage incoming and outgoing mail
    • Complete accurate weekly, monthly, and quarterly operational reports
    • Maintain organized records, files and office systems
    • Stock and manage office supplies and provide general administrative support to the team.
    • Speaks consistently in a warm, friendly manner to all persons served, guests and staff. Follows up with all pending client issues. Coordinates with staff to obtain solutions to problems.
    • Collects necessary data and prepares reports. Ensures that all needed reports are completed accurately and in a timely manner.
    • Is responsible for coordinating housing needs of the persons served including maintaining contact with ALF managers, apartment managers and other community partners, advocating for individuals so they may obtain a lease, finding new apartments and coordinating all aspects of housing for clients served.
    • Accomplishes individual goals
    • Other duties as assigned.
    • Schedule: 5 days per week; Monday through Friday
    Suncoast Center, Inc. is a drug-free workplace and follows federal guidelines/regulations related to marijuana use
    EOE/ADA/VETERANS/DFWP
  • Work in company

    Administrative Assistant

    Only for registered members

    This is a full-time, on-site Administrative Assistant role located in St. Petersburg, FL. · The Administrative Assistant will be responsible for providing essential support to ensure efficient operation of the office. · Daily tasks include managing schedules, handling corresponde ...

    St. Petersburg, FL

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Perform administrative tasks to optimize the Administrative Manager's time and performance. Responsibilities include backup coverage for executives, resolving hoteling environment issues, preparing documents and reports. · ...

    St. Petersburg, FL

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    This is a hands-on, · support-driven role that blends marketing coordination with studio operations. · Manage and update project assignments, · task lists, and reminders in Basecamp · ...

    St. Petersburg, FL

    3 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    · Overview · Kimley-Horn is looking for an Administrative Assistant to join our team in St Petersburg, Florida (FL) This is an in-office position. · Responsibilities · Assist with word processing including revising client proposals and fee estimates, scope of services, forms, pr ...

    St. Petersburg $38,000 - $65,000 (USD) per year

    3 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking an Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to office staff and other company personnel. · ...

    Saint Petersburg, FL

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    · Overview · Kimley-Horn is looking for an Administrative Assistant to join our team in St Petersburg, Florida (FL) This is an in-office position. · Responsibilities · Assist with word processing including revising client proposals and fee estimates, scope of services, forms, pr ...

    St. Petersburg, Florida, United States $38,000 - $65,000 (USD) per year

    3 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Job Requirements · Our Administrative Assistant's (AA) execute administrative assignments of a confidential nature and relieves management of clerical, administrative and business detail as necessary. As an AA, you will perform standard administrative functions such as screenin ...

    Saint Petersburg, FL $38,000 - $65,000 (USD) per year

    1 week ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Job Description Summary · Perform a number of routine tasks following set procedures in the field of Administration/Support/Service. Some problem-solving ability is required. · Responsibilities · Job Description · Produce, update, and provide best practice support on a wide range ...

    St. Petersburg, FL $38,000 - $65,000 (USD) per year

    1 week ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Talented Administrative Assistants provide essential support handling a variety of tasks and will be a dependable, key contributor to the success of Crimson Engineering by supporting office operations and senior staff with their administrative requirements. · Handle office tasks ...

    Saint Petersburg, FL

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Key Responsibilities · Light Bookkeeping & Financials · Record daily financial transactions and ensure accurate general ledger maintenance. · Manage Accounts Payable (AP) and Accounts Receivable (AR) by processing invoices and tracking payments. · Prepare and execute regular bank ...

    Saint Petersburg, FL $38,000 - $65,000 (USD) per year

    2 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    The Administrative Assistant is responsible for all basic office administrative tasks including corresponding directly with our client and/or ABM Staff answering phones filing data entry ordering supplies payroll assistance and will perform any additional duties as directed by Ma ...

    Saint Petersburg Full time

    1 month ago

  • Work in company

    Administrative Assistant IT

    Only for registered members

    · Job Title: Administrative Assistant / IT Support · Overview · The Administrative Assistant / IT Support role provides a blend of administrative, organizational, and technical support to ensure smooth daily operations. This position is ideal for someone who is detail‑oriented, ...

    Saint Petersburg $35,000 - $60,000 (USD) per year Full time

    1 week ago

  • Work in company

    Administrative Assistant IT

    Only for registered members

    Job Title: Administrative Assistant / IT Support · Overview · The Administrative Assistant / IT Support role provides a blend of administrative, organizational, and technical support to ensure smooth daily operations. This position is ideal for someone who is detail‑oriented, tec ...

    Saint Petersburg, FL $35,000 - $60,000 (USD) per year

    1 week ago

  • Work in company Remote job

    Administrative Data Assistant

    Only for registered members

    We are seeking a highly organized and detail-oriented Administrative Data Assistant to provide comprehensive support to our team. · ...

    Saint Petersburg, FL

    2 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    +We are seeking a motivated and outgoing Administrative Assistant to join our team. · + · +Answer incoming phone calls and route them to the appropriate person · Schedule appointments and maintain a calendar · ...

    Saint Petersburg, FL

    1 month ago

  • Work in company

    Senior Administrative Assistant

    Only for registered members

    Come work for OHM Advisors, the Community Advancement firm.   · With the singular mission of Advancing Communities, our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, survey ...

    Saint Petersburg, Florida, , United States $52,000 - $78,000 (USD) per year

    2 days ago

  • Work in company

    Administrative & Personal Assistant

    Only for registered members

    We are seeking a highly proactive, organized, and dependable Administrative & Personal Assistant to support Business Owners and the Human Resources Manager. This role is ideal for someone who anticipates needs, takes initiative without constant supervision, and thrives in a fast- ...

    St. Petersburg, FL

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    This role involves providing administrative support in an office setting. · Managing schedules · Handling correspondence · Maintaining office filing systems · ...

    St. Petersburg

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Perform a variety of administrative tasks aimed at optimizing the time and performance of the Administrative Manager and associated responsibilities. · ...

    St. Petersburg $18.75 - $25 (USD)

    2 months ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Job Description Summary · Perform a number of routine tasks following set procedures in the field of Administration/Support/Service. Some problem-solving ability is required.Job Description · Responsibilities: · Produce, update, and provide best practice support on a wide range o ...

    Saint Petersburg $38,000 - $65,000 (USD) per year Full time

    1 week ago

  • Work in company

    Project Administrative Assistant

    Only for registered members

    · Suncoast Center, a leader in quality behavioral health services, is seeking a reliable, detail-oriented project assistant to support our Assertive Community Treatment (FACT) mental health team. This role is essential to daily operations and requires strong organizational skill ...

    St. Petersburg, FL, US

    1 week ago

Jobs
>
Project administrative assistant
>
Jobs for Project administrative assistant in St. Petersburg