Business Officer III - Greenville, United States - East Carolina University

Description

Job Title Business Officer III Position Number Vacancy Open to All Candidates Department AAH Coastal Studies Institute Department Homepage Advertising Department COASTAL STUDIES INSTITUTE (CSI) Division Academic Affairs Classification Title Business Officer III Working Title Post Award & Budget Specialist Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Anticipated Recruitment Range.

Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications. $70,700 - $75,000 Position Location (City) Wanchese Position Type Non-Faculty Job Category Non-Faculty Staff Professional Organizational Unit Overview

The Coastal Studies Institute (CSI) is located at the ECU Outer Banks Campus on Roanoke Island in Wanchese, NC. ).

CSI is a multi-institutional partnership administered by East Carolina University in collaboration with UNC Chapel Hill, North Carolina State University, UNC Wilmington and Elizabeth City State University.

The mission of CSI is to undertake research, offer educational opportunities, provide community outreach and enhance communication about the history, culture and environment of northeastern North Carolina's maritime counties.

ECU's Integrated Coastal Programs unit provides administrative oversight for CSI and leads the ECU coastal enterprise to advance the understanding of the complex coupled human-natural systems that affect coastal environments and the resilience of communities located within the coastal region.

Northeastern NC provides a rich laboratory to investigate these processes and the interactions between human (individual and community) activities and the coastal environment and use the resulting actionable information to develop effective public policy.

Job Duties

Program/Project Administration

• Develop and maintain files for external funding and funded projects in which College/Institute faculty are Principal Investigators and Co-Investigators.
• Serve as a program resource to faculty and staff on preparation of grant applications and development of grant budgets. Assist faculty with the development and submission of required reports on grant activity to the grant funder.
• Prepare records and data for drawdown from funding agency by grants and contracts.
• Establish awards, subawards, contractual services (subcontracts, industry contracts, consultants, etc.).
• Monitor award expenditures to ensure expenses are coded to the appropriate account and spent in accordance with applicable policies; and reconcile discrepancies; and create written reports, such as monthly reconciliations and budget projections (burn rates) and submit documentation to faculty, Chairs, and ADRs on a monthly, quarterly, or annual basis.
• Prepare award modifications, such as subaward initiation and budget allocation; monitor and reconcile subcontract budgets; tracking of cost share; and providing financial compliance maintenance to conform to applicable federal, state statutes and that of governmental or non-governmental granting agencies.
• Prepare for/participate in audit and agency reviews; work with ORA for startup, continuation, and close-out of projects; oversee technical/progress reports and submission.
• Work with ICP HR for initiating, monitoring, and ending effort for faculty, staff, and students on grants and contracts. This includes tracking salary and effort commitments, approving EPAFs, and monitoring effort certifications.
• Provide support with pre-award activities, such as financial guarantee requests, no-cost extensions, and project modification requests.
• Participate in regularly scheduled grant development and planning meetings. Hold quarterly meetings with large grantees to ensure continued grant compliance, spending, and renewal.
• Monitor and reconcile the distribution of F&A funds to ICP, the Department, Institute and PIs on a quarterly basis.

Professional Knowledge

• Provide education and counsel to Principal Investigators and faculty regarding grant pre-award processes and grant post-award administration. Serve as a liaison between the CSI/ICP and the Office of Research Administration on all Pre and Post grant activities.
• Participate in REDE-administered training, including formalized modules and the research administration information network, to learn of best practices and updates to compliance regulations.
• Demonstrate knowledge and skills utilizing the following systems: Banner HR, Banner Finance, ECU BIC, ODS, E-Grants, AA Personnel SharePoint, and Microsoft Office (Word, Excel).
• Complete recommended research administration training by extramural groups (e.g. NCURA).

Information Analysis/Training

• Provide updates and counsel to the Dean on State budgets.
• Contribute to development of grant training for ICP faculty and staff. Prepare regular updates and reports for the Dean/Executive Director and primary investigators. Lead semi-annual meetings with principal investigators regarding finance, F&A, compliance, and progress.
• Communicate between the departmental business officers/administrators where day-to-day transactions are executed, faculty principal investigators engaged in funded projects, the Dean's office, and a range of central university offices responsible for post-award grant administration.
• Monitor, advise and remediate to prevent non-compliance and maintain integrity, credibility, accuracy and accountability of financial programs and business operations; provide expert and/or technical counsel regarding procedures and statutory requirements.
• Prepare for/participate in audit and agency reviews; work with ORA for startup, continuation, and close-out of projects; oversee technical/progress reports and submission.
• Develop systems to manage and monitor the operational and financial performance of post-award grant activities on an ongoing basis and monitor performance metrics. Identify and resolve operational issues.

Consultation

• Consult with PIs on grant award spending, spend down projections (budget forecasting); train/mentor staff members on grant processes (new hire processes, and summer supplemental pay).

Contingent upon availability of funds.

Minimum Education/Experience

Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification Required by Statute or Regulation

None

Preferred Experience, Skills, Training/Education

Five (5) years of demonstrated experience in a position with comparable grants management, accounting, financial compliance and administrative responsibilities and duties.

Demonstrated understanding of partnerships with faculty, senior administrators and external sponsor officials and agencies including federal agencies (e.g., NASA, DOE, NSF, USGS, USACE) and private/corporate sponsors and foundations.

Excellent interpersonal, writing and communications skills.

Special Instructions to Applicant

• ATW Position location preference is Wanchese, NC (ECU/Outer Banks Campus) but may consider Greenville, NC.
• Applicants must be currently authorized to work in the United States on a full time basis.
• In addition to a candidate profile, candidates must also submit the following documents online: CV/Resume, Cover Letter, and List of References. At the time of employment, official transcript(s), a criminal background check, and proper documentation of identity and employ ability are required.

Additional Instructions to Applicant

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents.

Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

Job Open Date 04/16/2024 Open Until Filled Yes Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date. Initial Screening Begins 04/30/2024 Rank Level Quick Link for Direct Access to Posting AA/EOE

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration.

We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups.

All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at Voice/TTY) or ADA-Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify.

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at or toll free at or send an email to Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.