Project Manager Senior Lead - Flagstaff, United States - City of Flagstaff

Description

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is Northern Arizona's employer of choice


DISTINGUISHING FEATURES OF THE WORK
Actively supports and upholds the City's stated mission and values.

Employees of this classification are responsible for process level decision making (decisions concerned with the selection of a process for accomplishing work.)

Duties require similar knowledge, skills, and abilities with a less complex degree of frequency, complexity, and diversity compared to other positions in the same band.

The duties of the Project Management Senior Lead range from routine to the most complex of project management responsibilities requiring incumbents to take initiative, make judgment calls, and make decisions for the projects/processes for which they are assigned.

Under direction of the Capital Improvements Engineer, employees of this class are expected to exercise skills and knowledge in the technical support and lead the work of project managers within the Capital Improvements Section.

As a section lead, employees are expected to perform responsible program management duties associated with the day-to-day operations of the Capital Improvements Section and the associated duties with the management of the most complex projects, contracts, teams and services for city funded public improvements.

In addition, employees are expected to exercise considerable judgment, initiative, and professional skills in project administration, knowledge of resource management, and coordination of projects and program delivery.

ADMINISTRATIVE DUTIES

Supervisory:
This job may have responsibility for supervision at the Section level (may make recommendations for hiring, directing, scheduling, transferring, promoting, rewarding, disciplining, and terminating other employees.)


Budgetary:
This job has partial responsibility for budgeting (prepares, implements, and manages) at the section level.

Strategic Planning:

This job has partial responsibility for strategic planning (develops, implements, interprets, and manages long and short-term goals) at the section level.

Policies/Procedures:
This job has partial responsibility for policies and procedures including making recommendations for changing or creating policies/procedures.

This position assists with policy/procedure development relating to design and construction of capital projects and has partial responsibility to implement and interpret established policies/procedures.

Compliance:
This job has responsibility for compliance with grants, contract administration, City Engineering Standards, ADEQ and ADOT regulations and standards.

Council Communications:

This job has partial responsibility for Council communication at the section level including preparing and approving Staff Summary reports and presenting to Council.

Reporting:

This job has partial responsibility for reporting to Federal/State/Local agencies (gathers information, completes reports, and assists in addressing discrepancies in reporting) for the following reports/agencies: FHWA, FTA, ADOT, ADEQ, ADWR, USACE, BNSF, COCONINO COUNTY, etc.

Provides excellent customer service to both internal and external customers.
Attends meetings and performs related duties as required.
Participates in public involvement on project related issues.
Reviews reports, specifications and plans for public improvements.

Reviews Capital Improvement design and construction documents for compliance with applicable engineering standards, document review comments and provide feedback to design professionals.

Prepares for and makes presentations at various commission/committee meetings.
Prepares policies, guidelines, and procedures for the division.
Conducts detailed plan review to assure compliance with original project scope, regulatory requirements, and sound engineering practice.
Coordinates plan reviews and project management with other City divisions, sections, programs, and outside agencies.
Performs project management on projects such as Capital Improvements infrastructure projects, multi-modal Transportation Improvements, Municipal Facilities, etc.

Assists the general public and other City staff that have problems or concerns that require technical advice, response, research, and/or recommendations.

Develops and presents technical data and recommendations to both technical and non-technical staff.
Performs a wide variety of special assignments to help with specific Division-wide initiatives.
Performs field review and assessments.
May assist other staff and sections/programs as directed.
Performs a wide variety of special assignments to help with specific Division/Section/Program initiatives.
Leads and trains other staff within the section on these responsibilities.
Develops and presents technical data and recommendations to both technical and non-technical staff.
Assists the public and other City staff with problems or concerns that require technical advice, response, research, and/or recommendations.
Acts in the absence of the Capital Improvements Engineer

MINIMUM QUALIFICATIONS UPON HIRE
Bachelor's degree in Civil Engineering, Construction Management or related field.

Must possess or ability to obtain through reciprocity and maintain registration as a Professional Engineer in the State of Arizona.

Six (6) years of experience as a Project Manager.
Three (3) years of experience directing the work of others.
Experience with applicable computer systems and software, such as: Word, Excel, Access, PowerPoint, BlueBeam, AutoCAD, ArcGIS.
Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

DESIRED EXPERIENCE AND TRAINING
Master's degree in Civil Engineering, Construction Management or related field.
Certified Project Manager (CPM) certificate.
Experience and/or training with applicable software applications.
Two years of experience in the preparation of a municipal 5-Year Capital Plan
Two years of continued education, progressively responsible experience and decision making, and professional development, and outstanding performance.
Experience in Capital Improvement project management and construction of transportation, water, wastewater, stormwater, parks and government facilities.
Experience in public improvement design, contract documents preparation, project cost estimating and scheduling.

OTHER REQUIREMENTS
Regular attendance is an essential function of this job to ensure continuity.
Must possess, or obtain upon employment, a valid Arizona driver's license.
COMPETENCIES (ILLUSTRATIVE ONLY)


Accountability:
This job has full responsibility for accountability including community, organizational, and financial aspects (for example: maneuvers in complex political situations; provides input into origin/rationale for key organizational policies, practices and procedures; understands and interprets laws to develop fiscal policies; understands taxes that affect the city's ability to provide services; and establishes funding sources.)


Responsiveness:
This job has full responsibility for addressing customer needs to include ensuring appropriate communication skills, composure, decision making, and mediation skills for self and subordinate employees (for example: competent verbal and written communication; ability to handle stress and conflict; considers consequences of decisions; and empowers others to resolve issues.)


Quality:
This job has full responsibility for ensuring high quality customer service for self and subordinate employees including customer focus, expectation management, and interpersonal skills (for example: anticipates internal and external customer needs; assesses impact of organizational policies on the customer and relates impacts in an understandable manner; and relates well to all kinds of people; up, down, and across the organization and community.)


Professionalism:
This job has full responsibility for ensuring employees are honest, responsible, fair, highly trained, and cost conscious including technical and professional knowledge, diversity in skills and people, and cross-functional knowledge (for example: encourages others to seek educational and professional goals; capitalizes on the value created by individuals of diverse backgrounds, knowledge, and perspective; recognizes the need to establish and maintain relationships with stakeholders and key individuals outside the organization.)

Teamwork:
This job has full responsibility for ensuring employees work as a team in partnership with citizens, other agencies, and each other for a better Flagstaff including managing people, coaching and mentoring, team management and development, and delegation (for example: empowers employees; provides useful feedback and coaching; develops an organizational structure that encourages team development and team processes; and sets clear objectives and measures.)


Problem Solving:
This job has full responsibility for ensuring employees solve problems creatively, open-mindedly, and professionally including creativity and innovation, initiative, planning and organizational skills, and process management (for example: generates new ways to accomplish work and develops innovative approaches; sets challenging goals and takes calculated risks; develops processes for identifying problems and defining outcomes; and identifies critical factors of division success in light of organizational goals.)


Leadership:
This job has full responsibility for ensuring employees strive to be organizational leaders who serve people and guide them toward a common vision including integrity and personal character, vision, strategic execution, and change management skills (for example: elicits trust and respect; anticipates future consequences and trends accurately; sets clear goals and takes into account long range goals; and integrates and manages the pace of change.)

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Ability to creatively solve problems of a complex nature.
Working knowledge of current literature and research in the field of engineering and project management.

Skills and abilities in making engineering computations and estimates in reviewing plans and design reports, conducting engineering field inspections, and performing project management.

Ability to evaluate technical engineering information and statistics and to arrive at valid decisions based on such data.

Ability to communicate and coordinate engineering matters with other divisions, and individuals involved in the review and project management process.

Ability to manage effectively, the resources available for successful completion of projects including the ability to prepare and monitor project budgets and schedules.

Ability to formulate value-engineering proposals during design and evaluate value-engineering proposals during construction to achieve potential project cost savings.

Ability to read technical documents and plans and to detect potential construction problems and non-conformance to standards, regulations, codes, and specifications.

Ability to coordinate, monitor, and review professional and technical staff and services, and establish and maintain effective, productive relationships in a team environment.

Ability to establish and maintain effective working relationships with other employees, outside agencies, developers, consultants, contractors, and the general public.

Ability to interpret construction designs, specifications, and detect potential conflicts and non-conformance to standards, codes, and specifications.
Ability to evaluate technical information and statistics and to arrive at valid decisions based on such data.
Skills and abilities in computations, estimating, and reviewing plans and specifications.
Working knowledge of laws and regulations applicable to the design of public works projects in the state of Arizona.
Working knowledge of commonly accepted reference documents and methodologies.
Skills and abilities to analyze problem prepare alternative solutions and make recommendations in written technical reports.
Ability to conduct field reviews.
Demonstrated ability to utilize personal computers and software for word processing, spreadsheets, and scheduling, etc.
Ability to provide work direction to lower level staff.

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