Reservations Agent - Akron, United States - ClubCorp

Description

Reservations Agent in Akron, OH at Firestone Country Club **Location:**

**Job Description**

**Guest Relations**

Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.

Actively listen and respond positively to guests questions, concerns, and requests using brand or property specific process to resolve issues, delight, and build trust.

Address guests service needs in a professional, positive, and timely manner.

Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.

Engage guests in conversation regarding their stay, property services, and area attractions/offerings, including social media where appropriate.

Provide assistance to individuals with disabilities, including assisting visually, hearing, or physically-impaired individuals within guidelines (e.g., escorting them when requested, using words to explain actions, writing directions on paper, moving objects out of the way, or offering access to Braille or TDD phones).

Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.

Contact appropriate individual or department (e.g., Porter, Front Desk, Housekeeping, Locker Room, Maintenance) as necessary to resolve guest call, request, or problem.

Follow up with guests to ensure their requests or problems have been met to their satisfaction.

Manage access to technological devices within public spaces (e.g., television, remote control, computer, Internet, etc.) and provide basic troubleshooting assistance or refer to appropriate individual or department (e.g., Maintenance, Locker Room) as necessary.

**Guest Rooms**

Process all guest check-ins by confirming reservations in computer system (e.g., VisualOne, GolfPro, OpenTable), verifying guest identity, confirming/requesting form of payment, assigning room, and issuing room key in accordance with property policies and procedures.

Secure valid form of payment (e.g., credit card, direct bill) prior to issuing room key.

Instruct guests on how to access the internet, fitness area, restaurants, other on-site amenities.

Organize and coordinate check-in/pre-registration procedures for arriving groups.

Keep track and update room status (e.g., early check-out, late check-out, room transfers, unexpected stay overs) for Housekeeping.

Process all check-outs, resolving any late and disputed charges, settling accounts, retrieving room keys, and leaving comments on guest's stay.

Thank guests with genuine appreciation and provide a fond farewell.

Booking member and guests overnight rooms based on preference and availability.

Monitoring the rooming chart to ensure accurate billing information and availability.

Sell rooms/accommodations to guests without reservations based on availability.

**Concierge Services**

Gather, summarize, and utilize information about the property and the surrounding area amenities, including special events and activities.

Respond to guest requests for special arrangements or services (e.g., transportation, dry cleaning, entertainment/sporting events, shopping) by making arrangements or identifying appropriate providers.

Stay up to date on the local area so that you are prepared to provide specific recommendations for guests.

Stay up to date on member/property events to provide accurate information to guests.

Communicate recommendations in a way that builds excitement and interest among guests and associates.

Arrange transportation for members/guests/visitors, and record advance transportation request as needed.

**Golf / Tee Times**

Understand common golf terminology, game play, and course knowledge.

Stay up to date on outings and property tournaments to provide accurate information to guests.

Booking member and guests tee times based on preference and availability.

Monitoring the tee sheet to ensure accurate billing information and availability.

**Working with Others**

Speak to guests and co-workers using clear, appropriate and professional language.

Support all co-workers and treat them with dignity and respect.

Develop and maintain positive and productive working relationships with other employees and departments.

Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.

Assist other employees to ensure proper coverage and prompt guest service.

**Reports / Auditing**

Run daily reports (e.g., arrivals, departures, contingencies) identify special requests, and check reports for accuracy.

Review room rates for accuracy to identify and correct any irregularities.

Perform system Day End and Night Audit procedures.

Identify, research, and correct any errors during the audit process.

**Billing / Payment Processing**

Process all payment types such as room charges, debit, credit, or direct billing.

Process certificates, vouchers, and miscellaneous charges.

Obtain credit card authorizations and follow all accounting procedures when computer systems are down.

**Policies and Procedures**

Ensure uniform, nametags, and personal appearance are clean, hygienic and professional.

Follow company and department policies and procedures.

Perform other reasonable job duties as requested by Supervisors.

Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.

Protect the privacy and security of guests and coworkers.

Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).

Maintain awareness of undesirable persons on property premises.

Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.

Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.

**Physical Tasks**

Enter and locate work-related information using computers and/or point of sale systems.

Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Read and visually verify information in a variety of formats (e.g., small print).

Stand, sit, or walk for an extended period of time or for an entire work shift.

**Physical Tasks**

**Analytical Skills**

Learning

Decision-Making

Problem Solving

Computer Skills

Arithmetic Computation

**Interpersonal Skills**

Customer Service Orientation

Interpersonal Skills

Team Work

Diversity Relations

**Communications**

English Language Proficiency

Communication

Listening

Applied Reading

Writing

**Personal Attributes**

Integrity

Dependability

Positive Demeanor

Presentation

Adaptability/Flexibility

Stress Tolerance

Initiative

**Organization**

Multi-Tasking

Time Management

**Physical Abilities**

Visual Acuity