- Management of Financial business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.
- Development of program specs and communications with vendors to clearly communicate execution needs of the event
- Schedule and lead planning meetings with stakeholders
- Clear follow up communications with event stakeholders ensuring awareness of project deadlines
- On-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.
- Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team members
- Ordering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signage
- Project management of event registration websites and mobile app builds
- Proof registration websites and mobile apps to ensure details are correct before launches
- Have a team mentality, effectively collaborating with fellow team members areas across the enterprise.
- Demonstrate agility and flexibility to work on new areas or special projects as needed.
- At least 7+ years' experience in meeting/event/conference planning
- Strong budgeting acumen
- Strong communication skills
- Experience supporting with executive leadership
- Tech-savvy and able to learn/adopt new technology tools and platforms quickly
- Organized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a plan
- Advanced experience in PowerPoint
- Proven written and communication skills
- Project management/program management skills
- Business communications experience
- Advanced experience with AirTable and CVENT
- Continuous improvement mindset with a commitment to introducing new and innovative ideas and communications approaches
- Strong attention to detail
- Ability to work with a variety of behavioral styles & levels of management
- Ability to think and adapt quickly to a fast-moving range of issues while remaining calm under pressure
- Ability to be proactive, anticipate and problem solve quickly
- Availability to work nights and weekends as needed for event execution
- Event agency experience a plus
- Willing and able to travel to various meetings and events throughout the year in various US locations (approximately 15-20 meetings and events)
-
Event Coordination
1 week ago
Global Channel Management Boston, United StatesAbout the job Event Coordination · Event Coordinator needs 3+ years experience · Event Coordinator requires: · Event coordination · Vendor management · Contracts · Hybrid · Product management · Proficiency with Salesforce and SharePoint · Proficiency with Windows & Micro ...
-
Event Coordinator
3 weeks ago
Thebnc Boston, United States**Job title:** Event Coordinator - US · **Location** : Boston, US · **Term:** Permanent Full-Time · **Apply:** · This role for Fastmarkets, Events sits within Euromoney's Group Event Operations function. We are looking to hire an Event Coordinator who manages the customer ser ...
-
Event Coordinator
3 weeks ago
Global Channel Management Boston, United StatesJob Description: · Event Coordinator needs 3+ years' experience · Event Coordinator requires: · Event coordination · Vendor management · Contracts · Hybrid · Product management · Proficiency with Salesforce and SharePoint · Proficiency with Windows & Microsoft Office · Event Co ...
-
Event Coordinator
1 week ago
Global Channel Management Boston, United StatesEvent Coordinator needs 3+ years' experience · Event Coordinator requires: · Event coordination · Vendor management · Contracts · Hybrid · Product management · Proficiency with Salesforce and SharePoint · Proficiency with Windows & Microsoft Office · Event Coordinator du ...
-
Event Coordinator
3 weeks ago
Fooda Boston, United States Part time**Event Coordinator (Part Time)** · Boston, MA · Part Time · Entry Level · **Who We Are:** · We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungr ...
-
Event Coordinator
1 week ago
Fooda Boston, United States Part timeWho We Are: · We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and off ...
-
Event Coordinator
3 weeks ago
Aimbridge Hospitality Boston, United StatesJob Summary · The Convention Service Coordinator assists the Director of Sales & Marketing Convention Services Managers and Sales Managers in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the s ...
-
Event Coordinator
6 days ago
Aimbridge Hospitality Boston, United StatesJob Summary · The Convention Service Coordinator assists the Director of Sales & Marketing Convention Services Managers and Sales Managers in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the s ...
-
Event Coordinator
3 weeks ago
Albano Systems Boston, United StatesW2 ONLY - MUST BE LOCAL TO BOSTON AREA - NO 3RD PARTIES · The Impact · Responsibilities will include but are not limited to: · Management of business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading proj ...
-
Event Coordinator
3 weeks ago
Aimbridge Hospitality Boston, United StatesJob Summary · The Convention Service Coordinator assists the Director of Sales & Marketing Convention Services Managers and Sales Managers in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the s ...
-
Event Coordinator
3 weeks ago
Aimbridge Hospitality Boston, United StatesJob Summary · The Convention Service Coordinator assists the Director of Sales & Marketing Convention Services Managers and Sales Managers in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the s ...
-
Event Coordinator
2 weeks ago
Albano Systems Boston, United StatesW2 ONLY - MUST BE LOCAL TO BOSTON AREA - NO 3RD PARTIES · The Impact · Responsibilities will include but are not limited to: · Management of business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading proj ...
-
Events Coordinator
4 days ago
Pearson Boston, United StatesPearson · Pearson is a design-centric product company whose mission is to have a direct relationship with millions of lifelong learners. We are committed to creating products that equip learners with the skills they need to enhance their world of opportunities. We believe that w ...
-
Freelance Event Coordinator
3 weeks ago
visit Boston, United Statesis looking for an experienced, responsible, and driven Freelance Event Coordinator to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you The right candidate will have an entrepreneurial spirit, love of live events, extreme pass ...
-
Event Sales Coordinator
1 week ago
Legends Hospitality Boston, United StatesThe Events Sales Coordinator reports to the Director of Event Sales & Catering and is responsible for assisting the Event Sales team in generating revenue and driving sales for events hosted by View Boston. This role effectively assists the Event Sal Sales Coordinator, Sales, Sal ...
-
Member Events Coordinator
3 weeks ago
Boston While Black Boston, United StatesABOUT THE ROLE · Boston While Black (BWB) is seeking a highly organized, creative, and proactive professional to join our team as a part-time, contracted Member Events Coordinator. · The successful candidate will possess proven expertise in event design, project management, and ...
-
Event Marketing Coordinator
2 weeks ago
Boston While Black Boston, United StatesAbout the Role: · We are seeking a dynamic and organized Event Marketing Coordinator to join our team for a part-time, seasonal contract position. In this role, you will be responsible for the successful promotion, design, and execution of our monthly member events and two signat ...
-
Assistant Event Coordinator
1 week ago
Fresh Form Draft Boston, United StatesAssistant Event Coordinator · Department: Initial Communications · Employment Type: Full Time · Location: Boston, MA · Compensation: $ $31.50 / hour · Description · Welcome to Initial Communications, the marketing company that's all about making your business shine We're a t ...
-
Travel Event Coordinator
3 weeks ago
Feyer&Associates Boston, United StatesWe are thrilled to welcome a creative and detail-oriented Remote Event Coordinator to our team. As a Remote Event Coordinator, you will play a pivotal role in conceptualizing, planning, and executing unforgettable events for our clients. This remote position offers the flexibilit ...
-
special events coordinator
3 weeks ago
National Archives and Records Administration Boston, United StatesSummary This position is part of the National Archives and Records Administration, John F. Kennedy Presidential Library & Museum. Incumbent assists in planning and preparing for conferences, meetings, and special events, including coordinating services for events. Coordinates all ...
Events Coordinator - Boston, United States - The Computer Merchant
Description
JOB TITLE: Events CoordinatorJOB LOCATION: Boston or Springfield, MA
WAGE RANGE*: $ /hr.
JOB NUMBER:
Required Experience:
At least 7+ years' experience in meeting/event/conference planning
Advanced experience with AirTable and CVENT
Job Description:
Our Financial client is hiring for the role of an Event/Conference Consultant. In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to execute small to medium size meetings and events. You will be responsible for executing the stakeholder's vision within the budget parameters. Execution responsibilities will include sourcing, contracting, registration website management, leading meetings with internal stakeholders, maintaining the project plan, food and beverage management, development of event specification guides, communications with stakeholders, full on-site execution, and post event reconciliation. This role is a part of the Event and Conference Management Team.
The Team:
The Event and Conference Management team manages all Financial sponsored conferences, events, and meetings from discovery through execution. Our strategy is to streamline event management, identify cost savings, and seamlessly execute Financial sponsored events.
The Impact:
Responsibilities will include but are not limited to:
* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.
