- Maintains an accurate payroll system data including tax tables, accruals, and employee information.
- Computes payroll bi-weekly working from a wide range of information to include the online time and attendance system, time reports, employee lists, wage/salary schedules, personnel reports, and ECA/ancillary schedules.
- Utilizes Komputrol to calculate employee gross pay, reduced by all required/authorized deductions, to send the payroll file to the bank and/or distribute checks.
- Processes garnishments as required by law.
- Maintains appropriate payroll records for audit purposes.
- Answers inquiries related to employee payroll practices and policies.
- Submits the Indiana New Hire Report bi-weekly.
- Prepares and verifies quarterly reports to include 941, multiple worksite report, social security, Medicare, and unemployment.
- Submits current employment statistics to the Bureau of Labor monthly.
- Processes and prepares year end procedures and reports including W-2s and 100-R.
- Produces and mails required 1095.
- Responds to the yearly worker's compensation audit for adjustments to premium determinations.
- Assists auditors in payroll audit inquiries.
- Responds to employment verifications with relevant payroll and income data.
- Compiles relevant payroll data for budget preparation and other district functions.
- Submits payroll vouchers for Board approval in monthly meetings.
- Processes sick bank deductions for new hires and yearly for all other qualified staff.
- Prepares Medicaid quarterly report for the special education department.
- Maintains INPRS (PERF/TRF) regarding all eligible employees.
- Assists the corporation treasurer with the annual sick day buy down in accordance with the teacher's contract and classified handbook.
- Processes final salary certification on retirees and processes other employee leave benefit requests affecting pay.
- Works with the human resources coordinator and corporation treasurer to reconcile monthly benefit payments.
- Issues and updates administration and certified staff contracts.
- Performs clerical tasks related to payroll operations.
- Assists in training school personnel in payroll procedures.
- Serves as a resource to ECA treasurers as appropriate.
- Upon proper training, acts in place of the corporation treasurer during extended absences.
- Maintains positive professional relationships with staff, students, and administrators.
- Maintains confidentiality and a need-to-know policy with regards to staff and student information.
- Completes safety training and drills to remain knowledgeable of responsibilities in the event of an emergency.
- Remains knowledgeable of procedures for reporting suspected child abuse and/or neglect.
- Complies with all district policies and procedures.
- Other duties as assigned by the corporation treasurer or superintendent.
- High school diploma or equivalent.
- Prior payroll or ECA experience and proficiency in Komputrol strongly preferred.
- Communicates effectively both orally and in writing using tact and resourcefulness when dealing with employee relations.
- Must have strong ethics and integrity and be in good standing legally in order to be bonded.
- High degree of proficiency in office procedures, accounting, and record keeping.
- Must pass a criminal background check and drug screen per district policy.
- Work involves sitting for extended periods of time. Walking and standing are required only occasionally.
- Many situations require hand motion, e.g., computer keyboard, typing, writing.
- Consistent requirements to hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, bend at the waist, and stoop.
- Dexterity of hands and fingers to operate standard office equipment is needed.
- Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
- The employee occasionally lifts, carries, pushes, and pulls up to 25 pounds.
- Health, dental, and vision insurance.
- Vacation shall be 20 days annually; sick leave shall be 10 days annually; personal leave shall be 3 days annually. (Prorated based on start date).
- Paid holidays and spring break.
- Life/LTD insurance will be provided with the corporation paying the entire contribution except $1.00 each annually.
- The school corporation shall pay an amount equal to 2% of the annual base salary to a matching retirement 403b annuity plan.
- Refer to the Administrator/Classified Handbook located at www.m- for additional details regarding benefits and procedures.
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Payroll Coordinator - Monrovia, United States - Monroe-Gregg School District
4 weeks ago
Description
Position Type:Secretarial/Clerical/Payroll
Date Posted:
4/17/2024
Location:
District Administration Office
Closing Date:
Until FilledPayroll Coordinator
The payroll coordinator/deputy treasurer is responsible for facilitating regular compensation of district employees to include adjustments related to insurance benefits, leave time, and retirement savings deductions. In addition, the payroll coordinator will oversee the production of employee tax forms and certified contracts while working collaboratively with the corporation treasurer to improve payroll practices and recommend changes to administration to mitigate risk.
Essential Responsibilities:
The physical demands described are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Works in a school building around others under a fast-paced sometimes stressful environment regarding adherence to multiple deadlines. Work may extend beyond the normal workday and on scheduled vacations when payroll is due. The noise level is usually low. The employee has an average risk of exposure to blood and bodily fluids or tissues and communicable diseases. Occasional interaction among unruly adults is possible.
Benefits:
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