Associate Director Finance - Baltimore, United States - InsideHigherEd

Description

Administration and Finance is seeking an Associate Director Finance who will be a financial leader of Information Technology operations at Johns Hopkins and is a direct report to the Sr. Director of Finance. This position is responsible for financial procure-to-pay workflow, variance analysis, budget development, lease, Mod Cash and GAAP accounting, facilities and associated business functions related to the support of ongoing operations. The position participates in the development, implementation and management of the annual budget and five-year plan, for both JHMI Utility LLC and JHU IT Budgets in coordination with the university's strategic goals. This position has responsibility for these processes for the Johns Hopkins Health System as well and this position will be leading or providing subject matter expertise to several high-priority initiatives across Johns Hopkins Medicine.

Included as part of the activities of this position are the management and development of Information Technology at Johns Hopkins University and Johns Hopkins Health System operations and financial policy and procedures, chargeback and recovery algorithms and processes, strategic financial planning, financial management, financial forecasting and reporting, actual versus budget reporting, contract negotiations and contract management, facilities management, and space and physical plant facilities planning. This position leads the efforts within Information Technology in the determination of a strategy for expense allocation and recoveries. This position can also coordinate with the reporting/automation and Budget teams and assist with automation around manual and repetitive processes in support of the finance team's operations.

Job Scope/Complexity

Typically has responsibility for a multi-million-dollar budget including both capital and operating expenses. Technology and business decisions made within this organization are highly complex and must take into account the various base of products and services supported across the institution(s) in order to ensure appropriate integration. Typically, responsible for an operationally focused finance team consisting of a manager, and several professional staff.

Specific Duties & Responsibilities

• The responsibilities listed below are typical examples of the work performed in this position.
• Not all duties assigned to this position are included, nor is it expected that everyone in this position will be assigned every job responsibility.

Operational Execution, Strategic Planning & Controlling

Leads with vision and executes flawlessly, the Finance Operations Team responsible for all aspects of the procure to pay process supporting most IT departments.
Draws from their experience to understand the dynamic landscape of IT budgets and intuitively applies their expertise to drive the Operations team to accurately record financial forecasts and partner with the Budget team to develop 5 year operational and capital plans.
Ensures that 's financial, capital, and operational resources are aligned with university and health system goals.
Develops annual and five-year fiscal and capital plans and budgets that integrate Information Technology's space and fiscal considerations to advance the university's instructional and research mission.
Works with IT and Finance Directors and unit managers in translating the Information Technology at Johns Hopkins strategic plan into a financial and administrative plan and monitors budgets and expenses throughout the fiscal year.
Maintains and assists with planning the formal and informal Information Technology at Johns Hopkins goals, standards, policies and procedures and requires some familiarity of other divisions and departments within the University. Requires sensitivity to the interrelationship of both people and functions within Information Technology at Johns Hopkins.
Uses all available, both departmental and institutional, technology ranging from custom developed Tableau and PowerBI dashboards to well-formed automated back-office RPA processing to ensure efficiency is realized within individual responsibilities as well team task execution.

Serves as a financial and business partner to the VP of Health IT and the CIO's senior leadership team. Represents Information Technology and the CIO to the executive and financial management of the university and health system.
Builds collegial, collaborative partnerships and effective channels of communication with the faculty, students, and administrative personnel at all levels. Develops strong relationships with the University's financial, facilities, and operational leadership in the central administration as well as the schools.
Actively mentors and develops financial and operational talent at the institutions, encouraging teamwork and open, transparent communication.
Builds relationships with vendors to ensure consistent, cost-effective services.

Project Responsibility

Oversees budgets and financial reporting. Drives their team to generate forecasts for Information Technology that realistically reflect the risks and opportunities. At times, assists with developing reporting systems that support sound organizational and operating policies.
Maintains responsibility for oversight and planning of financial and administrative processes within Information Technology at Johns Hopkins including contracts, budgets, charge back and recovery processes and planning, and financial forecasts.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within Information Technology at Johns Hopkins.
Provides the units with instructions and answers questions relating to University and Information Technology at Johns Hopkins policies and procedures.
Serves as liaison for related activities between the senior management, other departmental management and units within Information Technology at Johns Hopkins
Works with Information Technology at Johns Hopkins senior management, unit management, customers and JHU Finance to develop charge allocation algorithms based on services provided and user population with unit manager input; oversees the receipt of payments from external/internal sources.
Maintains responsibility for development of budgets and works with Information Technology management to coordinate budget activity; establishes budget guidelines for the units for budget preparation.
Reviews and evaluates the financial and cost benefit analysis associated with large project efforts and the financial impact of contracts, major IS initiatives and outsourcing opportunities.
Develops and oversees the analysis of budget patterns and projects spending and income against budget, develops solutions for handling budget deficit situations.
Analyzes complex financial data and extracts and reports relevant information; interprets data for the purpose of determining past financial performance and performs financial forecasts based upon a trend analysis and the changing strategies.
Directs IT facilities management activities such as coordinating space renovations, physical plant changes with Facilities Management, etc.
Ensures compliance with all relevant University and/or agency regulations and restrictions.
In support of Information Technology at Johns Hopkins mission, oversees all business operations focusing on efficiency, effectiveness, and continuous improvement of operational processes.

Staff Management

Provides leadership and management to departmental financial and business administrators ensuring adherence to all applicable policies, practices and procedures, and consistency across all units and organizations.
Oversees development and implementation of an effective and efficient organizational structure that, within the bounds of its responsibilities, supports the ongoing operations of the institutions.

Special Knowledge, Skills & Abilities

• Advanced knowledge in the use of financial software applications, databases, and spreadsheets.
  
• Ability to exercise sound administrative judgment and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within Information Technology at Johns Hopkins.
  
• Keeps abreast of laws and regulations in the professional field to maintain up-to-date compliance and expertise.
  
• An appreciation for current and emerging IS related technologies, and a basic understanding of IS related terminology.
  
• Demonstrated exemplary customer service skills.
  
• Act and speak professionally in formal and extemporaneous situations with the ability to represent Hopkins on State, Federal and industry panels.
  
• Politically aware and able to maintain confidentiality.
  
• Excellent written and oral communications skills.
  
• Ability to prioritize conflicting demands.
  
• Proven ability to prioritize work and ensure projects and workloads are completed on time while maintaining high morale.
  
• Track record of collaboration with peers, colleagues and lower-level staff.
  
• Track record of building highly successful teams.

• Bachelor's Degree in Business Administration, Finance, Research Administration or a related field.
• Eight years of progressive management experience in higher education finance or administrative roles.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Must possess proven skills and experience in: managing the financial affairs, operations and facilities of a complex organization, including budget and resource planning, forecasting, financial analysis and reporting; preferred familiarity with space planning, and construction management; and technology concepts; gaining trusted advisor status with a chief executive and peers; recruiting, developing, and retaining a high-performing workforce characterized by teamwork and open communication; building a customer service culture; developing effective communication processes and building relationships at all levels of an organization.
• Knowledge of Johns Hopkins University and Johns Hopkins Health System policies and procedures preferred.

Classified Title: Associate Director Finance
Role/Level/Range: ATP/04/PG
Starting Salary Range: Min $98,800 - Max $173,300 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri, 8:30am-5pm
Exempt Status: Exempt
Location: Hybrid/Mount Washington Campus
Department name: Administration and Finance
Personnel area: University Administration

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

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