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    administrative research coordinator i - Houston, TX, United States - UT Health Science Center at Houston

    UT Health Science Center at Houston
    UT Health Science Center at Houston Houston, TX, United States

    3 weeks ago

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    Description
    What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.


    We are seeking a Full-Time Administrative Research Coordinator to join the Center for Health Promotion and Prevention Research as part of the UTHealth School of Public Health in Houston, TX.

    In this position, you will provide administrative support to the department, oversee and assign space for the center, and work on other administrative project-related items.

    Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.)
    , plus:


    • 100% paid medical premiums for our full-time employees
    • Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year)
    • The longer you stay, the more vacation you'll accrue
    • Longevity Pay (Monthly payments after two years of service)
    • Build your future with our awesome retirement/pension plan
    We take care of our employees As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...


    • Free financial and legal counseling
    • Free mental health counseling services
    • Gym membership discounts and access to wellness programs
    • Other employee discounts including entertainment, car rentals, cell phones, etc.
    • Resources for child and elder care
    • Plus many more

    Position Summary:


    Under the supervision of the Center Administrator and the research coordinator, I will assist with the administrative tasks required to run the assigned project smoothly.


    Position Key Accountabilities:

    • Assists with the day-to-day project management coordination for research projects to include personnel, facilities, and supplies in support of research project desired outcomes, budgets, and timeliness.
    • Assists in the preparation of progress reports and grant proposals to both private foundations and governmental agencies; works closely with the Office of Sponsored Projects on the submission of grants.
    • Assists with the preparation of budgets, initiates re-budgeting requests based on needs of research staff, and authorizes expenditures for multiple projects. Attends research-planning meetings to assist in the preparation of budget drafts for departmental leadership approval.
    • Prepares annual progress reports and applications for various committees and ensures that all staff has received the proper training/attended the appropriate training courses.
    • Maintains confidential records of collected data and ensures accuracy and integrity of data. Data may include patient data and departmental programmatic data.
    • Prepares draft reports and communications for the departmental program/division leadership.
    • Interacts with representatives from state, federal, and private agencies regarding proposals and funded projects.
    • Provides work administrative direction and guidance to administrative staff personnel within the department.
    • May review contracts and develop training.
    • Receive consultation information for Dr. Fernandez and enter it into REDcap.
    • Collaborate with KP, BB, and Josie to schedule Institute related meetings
    • Prep-meeting materials (i.e., printouts, supplies, meals, and AV)
    • Prep items for Institute tabling events (i.e. suitcase with UT IIS tablecloth, flyers, and promo items) and reorder when necessary.
    • Set up & tear down Institute meetings/events
    • Dinner reservations for Institute leadership or team
    • Contact suppliers for quotes for events and promo items, ensure logos and quantity are correct, and get final approval from Institute leadership.
    • Schedule candidate interviews/presentations for the Institute
    • Track service agreements' end dates and invoices and notify leadership to confirm if new contracts will be entered.
    • Other duties as assigned

    Certification/Skills:

    • Excellent communication skills both written and verbal.
    Working knowledge of MS Office.


    Preferred:

    • Sound project management background and knowledge

    Minimum Education:

    • Bachelor's degree in a related field or relevant experience in lieu of education.

    Experience:
    None is required, but previous COUPA, CONCUR experience is preferred


    Physical Requirements:


    Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

    This position may include work involving potentially hazardous chemical, biological or radioactive agents.


    Security Sensitive:


    This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.

    215


    Residency Requirement:
    Employees must permanently reside and work in the State of Texas.
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