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    Office Assistant for the Office of the President - Atlanta, United States - Morehouse College

    Morehouse College
    Morehouse College Atlanta, United States

    3 weeks ago

    Default job background
    Description

    This student is responsible for performing a variety of administrative duties including but not limited to filing, scanning, printing, copying, organizing and shredding.

    You will also assist with answering the telephones, using proper telephone etiquette using a professional speaking tone. Direct calls to the appropriate staff members and take accurate messages when staff members are unavailable. Review mail and direct correspondence to the appropriate staff member. Prepare outgoing mail and packages, using correct postage and labels. Transcribe dictation or compose correspondence as directed.

    Proofread documents before preparing a final version or provide drafts to supervisors for review and approval before putting it in final form.

    Duties and Responsibilities


    • Handle incoming calls
    • Check voicemail and record messages
    • Set-up conference call
    • Take thorough messages
    • Ensure water is stocked in the refrigerator
    • Organized supplies
    • Shred confidential documents
    • Transcribe speeches
    • Write letters
    • Submit and file Req.
    • Log checks
    • Schedule student meetings
    • Prepare the conference room for meetings
    • Research
    • Filing
    • Printing
    • Copying
    • Scanning
    • Run errands
    • Open mail
    • Create documents
    Position Description Work-Study Office Location On Campus Position Accessibility In the office Position Availability Fall, Spring Select the days that are available for students to work and put the hours that are available for students to work (examples 9am-5pm, 9am-12pm & 4pm-6pm) Monday, Tuesday, Wednesday, Thursday, Friday General Qualifications


    • Experience with Microsoft Word and Excel
    • Proper phone etiquette
    • Excellent written and verbal communication
    • Must possess strong interpersonal communication skills
    • Detail oriented
    • Conduct self in a professional behavior
    Specific Qualifications


    • Present Availability between the hours of 9:00 am to 5:00 pm Monday - Friday
    • Complete times sheet with integrity (Cannot work over 20 hrs. per week)
    • Submit timesheet by 5:00 pm on the due date
    • Must be punctual and reliable
    • Submit changes to work schedule a day in advance. Acceptable excuses are Spring and Winter breaks and exams
    • Dress professional and groomed
    • Maintain confidentiality is highly important in the office
    • Must have the ability to work independently and/or as a team member
    Position Classification & Hourly Pay Rate Level 2 - $10.00 per hour Employer (Company's Name) Morehouse college Address Line 1 830 Westview Drive Southwest Address Line 2 Office of the President & Davidson House City Atlanta State GA Zip Code 30314 Department Office of the President Department's Building and Office Number Gloster Hall & Davidson House Supervisor Name Nakia Washington Supervisor's Work Phone Number Supervisor's Work Email
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